PIQ Administrative Assistant at World Relief Rwanda (WRR) (Deadline:December 22nd, 2021)

VACANCY ANNOUNCEMENT

To facilitate the implementation of its activities in Kigali, World Relief Rwanda wishes to recruit one qualified and well-experienced candidate to fill the position of Programs Impact and Quality (PIQ) Administrative Assistant. The job description and other requirements for this position are as follows:

Job Description

 General duties:

The Administrative Assistant will support the PIQ unit on administrative activities for each Project/Program that falls under the unit. The incumbent is responsible for filing all approved plans, reports, and documented program/project success stories with a special attention on Grant Funded Programs/Projects. The Administrative Assistant will support in organization of program meetings, keeping track of the programs’ implementation calendar, follow up on meetings, and reporting timelines. The Administrative Assistant reports directly to the Programs Impact and Quality Director with a matrix reporting to the Saving For Life (SFL) Manager.

Specific Duties:

• Filing and archiving all Programs and Projects approved documents
• Support the unit to schedule, communicate and follow up on all program/project related meetings
• Keep track of Programs annual calendar (Planning, Monitoring & Reporting) and send reminders to respective members of the team to ensure no milestone is missed
• Provide liaison between Program/Project team on the field and respective program support team at Kigali Office
• Support the unit on all logistical processes with special attention to grant projects
• Perform any other duties related to the above responsibilities as assigned by the supervisor.

Knowledge, Skills, & Qualifications:

• Bachelor’s Degree in the field of Economics, Social Sciences, Community Development, and other related field
• Willingness to travel frequently to the field for trainings and technical support
• Able to model exemplary professional behaviors through own actions
• Conscientious, well organized, attentive to detail, and able to handle multiple complex tasks at once
• Ability to work with minimum supervision, self-starter, proactive, and a good communicator
• Planning, organizational, and report preparation skills
• Training facilitation skills
• Capacity to work in matrix structure
• Ability to use English as a professional language and fluency in Kinyarwanda (French is an added value)
• Computer skills in Word processing, spreadsheets, and electronic communications
• Able to stay in alignment with the Mission, Vision, and Values of World Relief.

Experience Required:

• At least 2 years of experience working on development programs/projects
• Proven experience in administrative role with a Not-for-Profit Organization
• Experience in working with integrated interventions

How to apply:

If you are interested and qualified for this position,

• Please submit application letter addressed to the Country Director, a copy of notified Degree, a comprehensive Curriculum Vitae with three (3) names of referees, a copy of your national identity card and a recommendation letter from your Pastor or Priest by December 16^th, 2021 by 4:00 p.m. to World Relief Rwanda. Address: KG 5 Ave107 A street Kacyiru, Kigali.
• Only shortlisted candidates will be notified for exams. If you don’t hear from WRR by December 22^nd, 2021, consider your application unsuccessful.
• Note that submitted applications are not returned to applicants.

Done at Kigali on December 7^th, 2021

Jacqueline Mukashema

Director of Administration and Finance