Job requirements
Job Requirements (Education, Experience and Competencies)
- Degree in Business Administration, Management, Diploma in secretarial, or another related field
- 3 years’ work experience in an administration environment, Executive Assistant, Personal Assistant, or similar role
- Some Training in secretarial and office administration
- Excellent organizational and time management skills
- Professionalism, Integrity, discretion, and confidentiality
- Attention to detail.
- Fluent in English, French and Kinyarwanda languages.
- Experience in the same position in Technology environment will be an added advantage.
- Professional certification like PMP, PRINCE2, ACP (Agile), or any other technology certification will be an added advantage.
Job description
About MTN:
We at MTN Rwandacell are a purpose and value-led organization.
We believe that understanding our people’s needs and aspirations is key to creating experiences that delight you at work, every day. We are committed to fostering an environment where every member of our Y’ello Family is heard, understood and empowered to live an inspired life.
Our values keep us grounded and moving in the right direction. Most importantly, they keep us honest. It is not something we claim to be, it is in our DNA.
As an organization, we consider it our mission to create an exciting and rewarding place to work, where our people can be themselves, thrive in positivity and ignite their full potential. A workplace that boosts creativity and innovation, improves productivity and ultimately drives meaningful results. A workplace that is built on relationships and achieving a purpose that is bigger than us. This is what we want you to experience with us.
Our commitments go beyond an organizational promise. It is in our leadership and managerial ethos to meaningfully partner with our employees, customers and stakeholders with a vision to realize our shared goals.
We are delighted that you are considering us as your career partner to make a mark in the world. We look forward to your application. Therefore, we are hiring a highly skilled and self-motivated candidate for the IT Department position listed below both internally and externally.
Key Responsibilities:
- Confidential support to CTIO by providing full secretary and administrative services.
- To proactively manage and coordinate the diary of CTIO by prioritizing and arranging internal and external meetings, ensuring appropriate briefing papers are prepared and provided.
- Plan and organize travel and accommodation arrangements whenever required.
- To act as the first point of contact dealing with work correspondences.
- Full coordination of social activities within the Technology department.
- Provide full personal assistant support by dealing with all correspondences and calls, drafting routine letters to a high standard, minute meetings, taking messages and other administrative tasks as required to support CTIO.
- To plan and manage key Technology department events such as general technology meetings, IT general meetings, Network general meetings, Staff and Volunteer meetings or conferences, Strategy days, Staff briefings and others as required.
- Undertake any other appropriate duties as required to support the Technology department to enable them to fulfill their role.
- Route correspondences and maintain follow-ups.
- Draft responses to external communications for Technology Management signatures.
- Liaise with all departments/staff regarding any queries with/from the Technology office.
- Initiate all payment requests from suppliers to the Technology department.
- Follow up on all the department’s invoices and closely work with the Finance department to ensure the deadlines are met.
- Act as liaison with all departments for international courier delivery
- Coordinate the use of the boardroom and organize Board Meetings, company conferences and seminars.
- To deal with and respond to emails, phone and written correspondence and inquiries from members of the public, friends’ groups, contractors, event organizers and others keeping correspondence to technology department.
- Ensure smooth operations and coordinate all Technology functions.
- Ensure different sections within the department are following the timelines and deadlines of their action points and projects as committed to the Head of the department.
How to apply:
All interested candidates are requested to apply through the MTN website and submit their updated curriculum vitae with copies of notified academic credentials no later than 21st August 2024. MTN Website portal: https://www.mtn.co.rw/careers/
We strongly encourage applications from women and/or individuals with disabilities.
Note: Should you not hear from us within 14 (fourteen) days from the closing date of this advertisement, you may consider your application unsuccessful, If you encounter any issues when completing the application, reach out to Alozius.Mutamba@mtn.com (+250788319965)
At MTN Rwandacell Plc we are committed to safeguarding your data privacy. For more information visit our website to read our job applicants privacy notice that explains how we collect, use, disclose, and protect your personal data at https://www.mtn.co.rw/privacy-notice-for-job-applicants/
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