People and Culture Administrator at World Vision International Rwanda | Kigali :Deadline: 30-06-2024

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B. Claire
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JOB OPPORTUNITY

PEOPLE AND CULTURE ADMINISTRATOR

World Vision is a child-focused Christian humanitarian organization implementing development programmes in 30 Districts of Rwanda. Our interventions in the strategic period of 2021-2025 seek to reach 2 million of the most vulnerable children. This is done through programming in Resilience and Livelihoods, WASH and Health, Child Protection and Education.

World Vision Rwanda seeks to hire a qualified, dedicated and experienced Rwandan national for the People and Culture Administrator role, joining an established and experienced team. This position will be based in Kigali, Rwanda and reports to the People and Culture Manager.


Purpose of the position:

The People and Culture (P&C) Administrator will play a critical role in supporting P&C/HR operations including HR Administration, Recruitment & onboarding, Employee Records Management and Benefits Administration in order to contribute to the measurable improvement of the well-being of vulnerable children and communities in Rwanda, in line with the Organisational and People & Culture strategic goals and objectives.

The major responsibilities include:

% of time

Activity

40%

P&C/HR Administration:

  • Provide administrative support to the P&C team, including scheduling meetings, taking meeting minutes and follow up on action points
  •  Assist in the coordination of training and development initiatives for staff members.
  • Manage staff ID cards preparation and distribution.
  • Provide quality customer care service to staff and visitors to P & C office
  • Ensure efficient running of office equipment and follow up on maintenance and repairs
  • 30%

Employee Records Management

  •  Maintain accurate and up-to-date employee records, including personnel files.
  • Ensure compliance with local labor laws and organizational policies regarding record-keeping and data protection.
  • Handle periodic bulk filing i.e. contract renewals, merit letters, and policies
  • 20%

Recruitment and onboarding support

  • Assist in the recruitment process by posting job openings, screening resumes, scheduling interviews, and conducting reference checks.
  •  Maintain a database to track the status of recruitment processes on a regular basis.
  • Ensure all necessary documentation on recruitment processes are properly recorded.
  • Support new hire onboarding, including preparing offer letters, scheduling orientation sessions, and ensuring all necessary paperwork is completed.
  • 10%

Benefits Administration:

  • Assist employees with inquiries related to benefits, including health insurance and other employee benefits programs.
  •  Manage medical insurance cards requisition, distribution and cancellation.
  • Maintain a file of staff changes that affect their salaries (new hires, leavers, transfers, promotions, etc)




Minimum education, training and experience requirements to qualify for the position

  • Bachelor’s degree in Human Resources, Business Administration, or related field.
  •  Relevant trainings

Required Professional Experience:

  • Minimum of two years of experience in human resources administration or related role, preferably in NGO setting.
  • Excellent organizational skills with the ability to manage multiple tasks and priorities effectively.
  • Strong attention to detail and accuracy in data management.
  • Excellent communication and interpersonal skills.
  • Ability to maintain effective working relationships with all levels of staff
  • Proficiency in Microsoft Office suite
  • Prudence in handling and managing confidential and sensitive information
  • Good writing skills

Preferred Skills, Knowledge and Experience:

  • Experience in Human Resource Information Systems (HRIS
  • Knowledge of the local labor legislations.


Salary:

The salary is commensurate with qualifications and experience.

NB: Women are highly encouraged to apply.

How to apply:

Should you wish to apply for this position, please go:

https://worldvision.wd1.myworkdayjobs.com/en-US/WorldVisionInternational/details/People-and-Culture-Administrator_JR33244

 If this is your first time applying online via the World Vision International careers website, you will need to register an account along with your application details. This site will provide you with additional functionality, such as saved searches and email alerts. Registration requires minimal information to create your account. Further details will be collected during the application process.

All applicants must apply using our online application system, CVs received via email or standard post will NOT be considered.

In case you face any challenges in applying, please let us know on wvrwanda-recruitment@wvi.org (no applications will be accepted through this email).

The closing date for submission of applications is 30th June 2024; no late applications will be accepted. World Vision is committed to adult and child safeguarding and does not employ staff whose background is not suitable for working with children and vulnerable adults. All employment is conditional upon successful completion of all applicable background checks, including criminal record checks.

Note that only shortlisted candidates will be contacted.

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