1. Finance and Administration Officer : Deadline 21-06-2021

2. Digital Transformation Lab Coordinator ) : Deadline 18-06-2021

Vacancy Announcement

Finance and Administration Officer

for

Rights-based Programme

Sexualised and gender-based violence Programme

The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a federally owned international cooperation enterprise for sustainable development with worldwide operations. GIZ has worked in Rwanda for over 30 years. The primary objectives between the Government of Rwanda and the Federal Republic of Germany are poverty reduction and promotion of sustainable development. To achieve these objectives, GIZ Rwanda is active in the sectors of Decentralization and Good Governance, Economic Development and Employment Promotion, Energy and ICT (Information and Communications Technology).

The position is part of the Rights-based Program (RBP) and the Prevention of sexualised and gender-based violence Programme (SGBV). RBP is a project of GIZ Rwanda aiming to strengthen the organisational development of selected civil society organizations in Rwanda. The project provides technical advice, financial assistance and training to support its partners organisations.

GIZ Rwanda will implement the new SGBV project in Rwanda. The implementation is set to start in July 2021. This project will work in close collaboration with the Ministry of Gender and Family Promotion (MIGEPROF) and Rwandan civil society organisations.

Location: Kigali

Fixed term: June 2022 (renewable)

Position: One (1)

The professional of administration and finance performs the following responsibilities and tasks for the following projects:

Rights-based Programme
Sexualised and gender-based violence Programme
A. Responsibilities:

Ensures that financial and administrative regulations are complied with GIZ standard procedures
Identifies relevant problems and issues and assisting in formulating implementation-oriented solutions
Ensures good communication and flow of information within the project/programme and with the GIZ offices
Representing the projects at GIZ Country Office and act as liaison person
B. Tasks

Administration

Responsible for organising administrative and logistical aspects of project activities (organising meetings and workshops, preparation of letters and documents for the respective projects and other tasks related to project management)
Procurement of office materials; monitoring the availability of accessories and stocks and carrying out procurement in accordance with guidelines
Identifies needs for procurement within RBP and SGBV and prepares local and international procurement according to GIZ rules and regulations
Checks all invoices to be paid through the project budgets
Files all necessary documents for the projects according to GIZ guidelines physically and electronically
Maintain an inventory for the office according to GIZ rules and guidelines
Ensure that computers and software function properly
Liaise with the GIZ Country Office on all admin, finance and contract related processes, strong collaboration with the respective finance managers in the projects
Finance and contract

Responsible for cash based on the vouchers collected daily
Reconcile the cash book and cash account daily
Report any surplus or shortfall in cash
Is involved in drawing up the annual internal controlling schedule and reports
Process settlement of applications for the reimbursement of travel expenses
Support the technical experts in the preparation of contracts, checking the contracts for completeness and checking of financial documents from consultants/consulting firms; monitor the progress of the contracts and prepare invoices
Filing documents in reference files or in DMS in line with GIZ’s filing rules
Check vouchers and receipts of local subsidies, financial agreement contracts submitted by the partners to ensure the use of fund in accordance with GIZ Regulations.
Request and follows approval of materially correctness
Monitors receivables account and settle on due date and if necessary, prepares reminder letters to partners for any delay in submitting justifications
Fills in local subsidies and consultants’ contracts requests form and submit all required documents to Country Office
Project management and other tasks

Ensuring that all rules according to data protection are followed
Strong cooperation with the data protection division in GIZ Headquarters
Acting as the digital/IT focal point for the mentioned projects
Taking on all other necessary tasks that might occur
Required qualifications, competences and experience

Qualifications and Professional experience:

BA/BSc in business management with a focus on finance, purchasing or contract management or similar area
Experience in the area of admin, finance, procurement and/or service contracts, including experience in project management
Excellent written and spoken language skills in English; fluency in French is an asset.
Other knowledge, additional competences:

Excellent and independent working knowledge of ITC technologies and computer applications (especially MS Office including outlook, word, excel, ppt, as well as MS Teams and internet)
Excellent management and organisational skills; strong communication skills, being able to get a message transported to the point
Persistent and focused on the tasks, but at the same time creative and open minded
Willingness to upskill as required by the tasks to be performed
Interested candidates should submit their application (motivation letter, updated CV, certificates and references) until 21st June 2021 at 4:00 PM, by e-mail to recruitment-rw@giz.de The email attachment (max. size 2 MB) should be a PDF file. Please quote the job title in the subject

GIZ is an equal opportunities employer and is committed to the full inclusion of all qualified candidates. This includes the provision of reasonable accommodation, if needed, in order to participate in the job application and interview process and to perform essential job functions. Please, let us know if you have any particular requirements should you be invited for assessment/interview or that you wish us to take into account when considering your application. Women and persons with disabilities are particularly encouraged to apply.

Only shortlisted candidates will be contacted for test and interview.

GIZ Office Rwanda

KN 41 St. / Nr.17, Kiyovu

P.O. Box 59, Kigali,Rwanda

GIZ Office Rwanda reserves all rights!!

Job description

• To coordinate processing of examination results and all activities of the unit;
• Prepare and print examination registration forms;
• Prepare and print mark sheets;
• Organise marksheets;
• Design the examinations data base structure;
• Design all the required queries;
• Design all the required reports;
• Perform examinations data mining operations as required;
• To prepare all required examinations computer programmes;
• To design examinations network security policy;
• Configure access rights;
• Trouble shoot the network;
• To put in order all question papers and add the required diagrams;
• Organise examinations web site content;
• Maintain regular update of examinations web content;
To ensure the security of examination related data
To perform any other duties called for.

Job description

A. Transaction of couriers
1. Receive and transmit mails/couriers to the Central Secretariat;
2. Register mails and documents on computer and direct outgoing
correspondence;
3. Carry out recording of archives, files and documents;

B. Customer Care
1. Welcome and direct/guide visitors;
2. Examine incoming mails/couriers for completeness;
3. Answer inquiries about Services offered in the Ministry;
4. Maintain order and a favourable environment in central
secretariat.

Job description

· To set every year substitutable examination papers and marking schemes per subject per combination and per year;
· To evaluate and confirm the standards of question papers and marking schemes;
· To proof-read the typed question papers and marking schemes;
· To play a role in the administration and marking of examinations;
· To train examiners;
· To follow- up self-training in social science careers;
· To make an appropriate report;
– To perform any other duties called for.

Job description

· To set every year substitutable examination papers and marking schemes per subject per combination and per year;
· To evaluate and confirm the standards of question papers and marking schemes;
· To proof-read the typed question papers and marking schemes;
· To play a role in the administration and marking of examinations;
· To train examiners;
· To follow- up self-training in scientific careers;
· To make an appropriate report;
– To perform any other duties called for.

Job description

· To evaluate and confirm the standards of question papers and marking schemes;
· To proof-read the typed question papers and marking schemes;
· To play a role in the administration and marking of examinations;
· To train examiners;
· To follow- up self-training in computer science careers;
· To make an appropriate report;
– To perform any other duties called for.

Job description

· To set every year substitutable examination papers and marking schemes per subject per trade and per year;
· To evaluate and confirm the standards of question papers and marking schemes;
· To proof-read the typed question papers and marking schemes;
· To play a role in the administration and marking of examinations;
· To train examiners;
· To follow- up self-training in computer science careers;
· To make an appropriate report;
– To perform any other duties called for.

Job description

· To set every year substitutable examination papers and marking schemes per subject per trade and per year;
· To evaluate and confirm the standards of question papers and marking schemes;
· To proof-read the typed question papers and marking schemes;
· To play a role in the administration and marking of examinations;
· To train examiners;
· To follow- up self-training in mathematics careers;
· To make an appropriate report;
– To perform any other duties called for.

Vacancy Announcement

Digital Transformation Lab Coordinator

for

Digital Solutions for Sustainable Development Programme

 The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a federally owned international cooperation enterprise for sustainable development with worldwide operations. GIZ has worked in Rwanda for over 30 years. The primary objectives between the Government of Rwanda and the Federal Republic of Germany are poverty reduction and promotion of sustainable development. To achieve these objectives, GIZ Rwanda is active in the sectors of Decentralization and Good Governance, Economic Development and Employment Promotion, Energy and ICT (Information and Communications Technology).

 The project “Digital Solutions for Sustainable Development”(DSSD) will advise Rwandan institutions on the implementation of the Smart Rwanda Master Plan (2016-2020) and its priority projects.

The project aims at promoting the development of digital solutions in collaboration with sector ministries, local and international private companies, research institutions and civil society. The development of those solutions will be supported and managed by the Center for Digital Transformation (DigiCenter) as a project unit of DSSD.

The DigiCenter will be a hybrid model aimed at developing impact driven digital solutions, playing the role of test bed and launch pad for German and European Companies, developing the local eco-system capacities, and replicating and scaling-up digital solutions at regional and continental level. In parallel, the institutional and capacity development of MINICT (Ministry of ICT & Innovation), RISA (Rwanda Information Society Authority) and other partners will be supported through intensive capacity building, organizational development, business process optimization, and expert advice.

GIZ Rwanda is searching a suitable candidate for the position of Lab Technician for Transfer lab at the DigiCenter. The transfer lab space was created in partnership with the DSSD and local partners with the goal to enhance the methodological capacity of local partners and innovators to plan, design and facilitate different innovation formats in order to foster technological innovations that meet both social and individual needs as well as production of electronic devices in Rwanda.

Location: Kigali

Fixed term: one (1) year contract renewable

Position: one (1)

A.    Responsibilities

The Transfer Lab Technician is responsible for:

• Managing the Emerging Tech Transfer Labs of the DigiCenter, jointly with other partners (NIRDA, RISA, MINICT and private sector)
• Planning and coordinating laboratory activities for innovation projects
• Recording and triggering innovative ideas among Lab users,
• Supervising all lab activities and assurance of compliance with standards.
• Leading the maintenance and upgrade of the Lab equipment and systems.
• Managing all DigiCenter infrastructure, including the monitors, servers and printer

The Transfer Lab advisor performs the following tasks:

B.    Tasks 

• Explore and support the local technology community to innovate for various applications around the following emerging technologies (Industrial Internet of Things (IIoT), Industry 4.0, Artificial intelligence (AI), Virtual Reality (VR) and Augmented Reality (AR), Block chain)
• Assist with and supervise various research/ innovation projects
• Implements new Lab programs, tests, methods, instrumentation, and procedures
• Develop and implement a continuous training Program for lab users
• Develop and maintain lab user guides, experimental protocols and work instructions.
• Develop and implement lab policy, procedures and processes
• Organize workshops, demonstrations, and promotional material that demonstrate the  emerging technology capabilities related to the transfer lab and the local ecosystem.
• Troubleshoots hardware/software issues and maintains lab equipment and other DigiCenter facilities.
• Maintain inventory control of Center facilities, laboratory equipment and tools
• Collaborate with DSSD staff & startups to develop documentation, videos, or support materials.
• Assist startups, innovators to properly use the lab equipment, tools, and other  available in the space; ensure safety and compliance with rules and policies.
• Provide one-on-one and group trainings, demos, and tours of the space equipment.
• Train startups on product design and development from ideation to product development
• Performs other duties and tasks at the request of management

C.    Required qualifications, competences and experience

1.    Qualifications

• Bachelor’s degree (BSc) in Electromechanical engineering, communication systems Engineering, Mechatronics, Computer Engineering, Signal Processing, Systems Engineering or other related to Emerging technologies research, with a focus on IoT, AI, AR&VR, block Chain etc.

2.    Professional experience

• At least 5 years’ professional experience in a comparable position
• Excellent knowledge of the emerging technologies such as IoT, AI, AR&VR, Automation, Blockchain etc.
• Expertise in Parametric Design and Digital Fabrication tools (Rhinoceros 3D, Grasshopper 3D, Solidworks, Coding, Electronics, Arduino, Laser Cutter, Milling Machine, 3D printers, etc.
• Use of innovative technologies to support the achievement of sustainable development goals
• Hands-on prototyping experience with Hardware, electronics and computer systems.
• One or more years of experience working in a Makerspace, Fablab or lab environment
• Experience with graphic design, 3D modeling, or video editing
• Previous experience in managing young innovators & interacting with a team;
• Autonomous, able to take on responsibilities and coordinate a team efficiently;

3.    Other knowledge, additional competences

• Very good presentation and networking skills
• Proactive in the development and implementation of ideas and proposals
• Good knowledge of English and Kinyarwanda. French would be an asset

 Interested candidates should submit their application (motivation letter, updated CV, certificates and references) until 18^th June 2021 at 4:00 PM, by e-mail to recruitment-rw@giz.de The email attachment (max. size 2 MB) should be a PDF file. Please quote the job title in the subject

GIZ is an equal opportunities employer and is committed to the full inclusion of all qualified candidates. This includes the provision of reasonable accommodation, if needed, in order to participate in the job application and interview process and to perform essential job functions. Please, let us know if you have any particular requirements should you be invited for assessment/interview or that you wish us to take into account when considering your application.

Only shortlisted candidates will be contacted for test and interview.

GIZ Office Rwanda

KN 41 St. / Nr.17, Kiyovu

P.O. Box 59, Kigali,

Rwanda

GIZ Office Rwanda reserves all rights!!

Job description

• To design a table of specifications (blue print) and assess the relevance of examinations to the existing curricula ;
• To hold regular consultations with the departments of curriculum development, schools inspection and teacher development;
• To prepare examinations specification booklets;
• To prepare examinations syllabus booklets and distribute them to different schools;
• Prepare booklets of past papers and distributes them into different schools;
• To ensure the availability of quality books for examiners and accurate laboratory equipment for those setting practical exams;
• To advise on how to improve the quality of examinations processes;
• To advise examiners on different methods and techniques of assessment and evaluation;
• To advise examiners on how to link classroom knowledge and daily lives of learners;
• To establish ways of analysing and interpreting marking of every question item and identify factors leading to low or high score for each question item;
• To set indicators of weaknesses and strengths of each question paper for a subject through exam results;
• To suggest policy and standards of assessment and evaluation of primary, lower secondary and upper secondary;
• To identify and eradicate barriers to transparency and accountability using evaluation and assessment as spring board;
• To perform any other duty called for;
• To make an appropriate report.

Job Vacancy

1.    BACKGROUND

Prime Insurance Limited is an insurance company, established in 1995 by Rwandan investors, and authorized by the National Bank of Rwanda (BNR) to operate general insurance business in Rwanda.

The Company is seeking to recruit a highly skilled, self- motivated and experienced person to fill the following post:

2.    Anti-fraud Investigation Officer

Under the supervision of Internal Audit Manager, the Anti-fraud Investigation Officer shall ensure effective fraud investigation by evaluating and providing advice on matters including but not limited to deterring, detecting, recording and reporting fraud.

Job Title            Anti-fraud investigation Officer

Supervisor         Internal Audit Manager

Duration           Open ended

Salary               Competitive package based on qualification and experience

Closing Date   Friday, June 11th, 2021 (5:00PM, Kigali time)

a)    RESPONSIBILITIES:

1. Conducting investigations related to fraud perpetrated in all the areas of company’s activities (finance, underwriting, Claims, IT & Human resources) in accordance with the anti – fraud and whistleblowing policies.
2. Preparing, gathering and documenting all necessary  resources for conducting an investigation
3. Conducting inquiries to verify fraud and detect the pattern behind dubious activities to take advantage of the company
4. Conducting research/interviews to identify and resolve cases of fraud
5. Handling cases of suspicious fraud to confirm if an incident is intentional or staged.
6. Conducting investigations, research, and interviews to obtain information regarding the nature of fraud.
7. Visiting the scene of an incident, taking photographs, and collecting useful evidence if necessary.
8. Viewing video footages to establish the facts of a case (if necessary).
9. Analyzing relevant documents, evidence and financial records to establish the pattern of an insurance and financial frauds.
10. Preparing and reporting to the central bank all fraudulent acts of the Board members or senior management
11. Prepare the quarterly frauds report to be submitted to Central bank and Association of insurers within 15 days before the end of reference quarter using the appropriate template
12. Preparing investigation reports to be submitted to the company management to guide their decisions as well as give recommendations on appropriate steps necessary for minimizing risk of fraud.

b)    JOB SPECIFICATION

Qualification

• Bachelor degree in Finance, Accounting or any other related field;
• Certified Internal Auditor or CPA or ACCA certificate or any other related certificate;
• Three (3) years working experience in insurance industry
• Being Rwandan by nationality
• Age maximum: 35

Skills:

• Computer skills
• Report writing skills
• Communication and Negotiation skills
• Ability to follow specified Procedures
• Ability to work under  Minimum supervision
• Ability to work under  Pressure without compromising the quality of work
• Proficiency in record keeping and Data analysis

3. APPLICATION PROCEDURE:

Only Qualified Candidates should submit their application letter, Curriculum Vitae (CV) with proven work Experience, Copy of academic documents, transcripts and a copy of National Identification to PRIME INSURANCE Ltd mail: hrm@prime.rw

The deadline for submitting applications is on 11^th June 2021 at 5pm local time. Applications should be addressed to the Chief Executive Officer of PRIME INSURANCE Ltd.

Chief Executive Officer

Job description

– Prepare and implement PR campaign with aim to promote mutual understanding, avoid risks of misunderstanding, and promote goodwill;
– Support the NESA in fundraising;
– Prepare and supply the public with information about the NESA, including mission, achievements, employment opportunities, and activities;
– Improve internal staff relations through development and implementation of organization communication plan;
– Undertake a public relation education programme, promoting the value of education for Rwanda and in daily life;
– Create and maintain a positive image and reputation of the NESA, including forestallment of attack by competitors or opponents;
– Correct misconceptions and provide clarification on criticisms of NESA policies and practices;
– Actively engage with various media to achieve all objectives.

Ecobank Rwanda Plc.

P.O. BOX: 3268 Kigali – Rwanda

 External recruitment Advert

Job Vacancy: Corporate Relationship Manager

Opening date:  June 4, 2021

Closing date:  June 18, 2021

About Ecobank Rwanda Plc

Ecobank Rwanda Plc is a full-service bank that joined the Rwandan market in 2007 with the aim of providing a broad range of products and Services to Consumer, Commercial and Corporates business segments.

The bank’s vision is to build a world-class bank and contribute to the economic development and financial integration of Rwanda and the region by providing customers with convenient and reliable financial products and services.

Ecobank Rwanda Plc is an affiliate under Ecobank Group and operates in Central East and Southern African (CESA) region.

In order to respond to our growing market with the required human capital, we are currently looking for experienced professional in the following area

Role Title: Corporate Relationship Manager

Reporting: Head Corporate Banking

JOB PURPOSE:

To provide assistance and support to Global Account Managers in order to grow the in country

Corporate Bank relationships, business and revenue in a profitable and cost-effective manner. To understand client needs and objectives and identify opportunities for Corporate Bank to support client  in addressing or escalating problems and challenges relating to sustainable growth and profitability.

KEY RESPONSIBILITIES:

SALES AND RELATIONSHIP MANAGEMENT

• Manage local relationships under GAMs; Coverage and/or CB Head guidance and supervision.
• Manage the in-country relationship to ensure the smooth running of the account
• Devise and propose products & service development initiatives
• Advise on areas such as service enhancement to clients within the country
• Implement any improvements agreed to on a local level
• Support the Global Account Manager on implementing customer agreed global strategy.
• Attain targeted sales goals, performance targets and customer satisfaction through the effective Management of resources.
• Together with GAMs, review Account Plans for all networked customers with a view to enhancing business volumes and earnings
• Conduct joint sales with GAMs, CB Head and product team with emphasis on cross selling to increase wallet share for Ecobank

BUSINESS DEVELOPMENT

• Implement marketing strategies to develop existing portfolio and development new opportunities.
• Understand customer needs and provide with products and services to satisfy client needs and achieve business objectives.
• Develop executive contact plan and arrange meetings with appropriate GAMs & relevant stakeholders
• Prepare and agree with GAM on local account plan as well as appropriate credit grade, and maximize returns in line with business strategy

CREDIT PROCESS

• Assess risk and business strategies of local subsidiary/associate/affiliate, and ensure compliance with local regulatory requirements
• To be aware and fully understand, all terms of a Group Application or Single CA, including the parental support arrangement relative to the particular relationship.
• Provide information on Single CA application
• Agree pricing with GAMs, CB Head for Global names.
• Ensure no loss of valued local corporate relationships.
• Keep GAM regularly appraised of any local developments that may impact credit standing of the group.

QUALIFICATION REQUIREMENTS & EXPERIENCE:

Experience & qualifications required

• Bachelor’s/Master’s degree in Business Administration, Marketing or related field of study
• At least 2-5 years sales experience with good sales track record,
• Preferably in Wholesale/Corporate Banking;
• Ability to interact and negotiate with the client organization at the Local decision-making level. Must be a team player.
• Customer focused & results orientated
• Credits underwriting skills required
• Good verbal and written communication skills in relevant languages to the accounts assigned;
• Ability to pull together various resources to sell and deliver customer solutions;
• Good organizational and time management skills are highly desirable;
• Corporate Market knowledge required.

Personal attribute

• Cooperative working style and strong communication skills are
• required, in order to develop and maintain effective working relationships both externally and internally.
• Strong interpersonal and communication skills

Ecobank Rwanda Plc is an equal opportunities company and females’ candidates are encouraged to apply, if your career aspirations match this exciting opportunity, please write in confidence quoting the position on the subject matter

How to apply: Interested candidates should send their application file (CV, Academic certificate and cover letter) via the “Apply for this job” button not later than June 18, 2021

Only those who strictly meet the criteria should apply for this position

Due to expected high volume of applications we cannot respond to all applications and will only be contacting shortlisted applicants.

                     ___________________ Ends_____________________________

                                ECOBANK RWANDA MANAGEMENT

Job description

• Provide strategic advice on monitoring and implementation of policies, laws and regulations related to NESA mission;
• Provide technical advises in TVET and BE assessment practices and quality assurance supporting activities and projects;
• Follow up and brief DG-NESA on the development, progress and M&E of all activities related to the General Directorate for NESA;
• Provide advice on institutional development for effective achievement of the institutional mission;
• Advise and make recommendation to the DG on NESA growth and partnership development;
• Draft, review and finalize documents including policies, strategies, proposals, concept notes and reports;
• Update the DG-NESA about the new initiatives and changes occurring in the fields of assessment and quality assurance for TVET and BE on national, regional and international levels;
• Contribute to mid and long-term reflection on strategic perspectives of the institution;
• Prepare documents that need to be used during meetings and conferences organized by the DG and/or to which he/she participates;
• Analyze, summarize and provide comments and/or advice on contents of dossiers before submitting them;
• Identify priority files and make follow-up on them;
• Record, handle and classify confidential files;
• Prepare and/or proofread official documents and speeches for the DG office;
• Preparing required documents for participation in seminars and conferences;
• Make sure that schedule for daily and weekly activities of the DG is accurately handled and updated;
• Advise the DG and the senior management of NESA on the implementation plan of NESA activities and meetings’ resolutions;
• Act as the secretary of NESA senior management and management meetings;
• Handling some technical tasks as may be assigned by the DG;
• Perform other duties as may be assigned by the supervisor.

Finance Officer – Kigali, Rwanda

Company Overview

The Pharo Foundation (the “Foundation”) is a privately funded entrepreneurial organisation that runs philanthropic programmes as well as for-profit social enterprises. The Vision of the Foundation is an economically vibrant and inclusive Africa. The Mission is to achieve the Vision by investing in the human and physical capital of Africa, with a strong focus on job creation

Established in 2011 as a UK based non-profit, the Foundation has since made a strategic shift to directly design and implement its own programmes to ensure greater engagement with communities, better results and increased accountability.

At the end of 2019, the Foundation also started its Pharo Ventures franchise to prioritise sectors where the Foundation believes a real impact can be made by establishing self-sustaining businesses, which focus on job and economic value creation.

The key strategic pillars for the philanthropic side of the Foundation are education, health, water and agriculture. We have recently established a new modern office in the iconic Kigali Heights to support our strategic plans and are now seeking dynamic and talented professionals who are eager to pursue impactful careers with the Foundation as we expand in Rwanda.

Headquartered in London, the Foundation has an operational head office in Nairobi (Kenya) with country offices in Ethiopia (Addis Ababa and Assosa) and Somaliland (Hargeisa).

Position Summary

The Finance Officer role is an ambitious challenge for a self-driven individual who seeks to leverage on their deep knowledge and understanding of local accounting principles and tax regulations to ensure that the Foundation complies with the required regulatory standards.

Working in a collaborative fashion with highly committed colleagues, this position offers a career enriching opportunity to a resourceful individual who is seeking to work within international standards and relishes the challenge of managing multiple, time sensitive assignments with the strongest attention to detail and with the capacity to independently prioritise.

Role: Finance Officer (Kigali)

Reporting to: Finance and Administration Manager (Kigali) Functional Relationships: Country Representative (Kigali) Head of Education (Kigali), Office Manager (Kigali) and School Principals (Rwanda)

Direct Reports: School Accountants/Cashiers (Matrix reporting)

Key Duties and Responsibilities

• Prepare and process all financial transactions and submits these for further review and appropriate approvals.
•  Post daily transactions in the accounting system on a regular basis, review and seek approvals where required.
•  Closely monitor the Pharo Schools’ financial systems and ensures that they are regularly updated.
•  Track outstanding fees on a daily basis and shares with the relevant teams for further action.
•  Support and supervise the Pharo School’s Accountant/Cashier to perform all accounting functions as per the guidelines and procedures outlined by the Foundation.
• Prepare and ensure the schools’ payrolls are processed and settled within the agreed period.
• Ensure that electronic and paper filing records for all accounting transactions and banking information are fully documented, complete, robust, well structured, transparent, scanned, and archived for easy accessibility.
•  Process and manage petty cash and sundry expenses and ensures it is reconciled on a daily basis.
•  Process financial transactions and ensure that budget holders use the right project codes before approval(s).
•  Ensure monthly controls and reconciliations relating to petty cash and the bank accounts of the Foundation are performed accurately.
•  Prepare the monthly schools’ income and finance reports as per the Foundation’s guidelines.
•  Support the review and development of financial policies and makes sure they are implemented to maintain integrity and transparency throughout the organisation.
•  Reconcile school fees accounts within five working days after the end of the month.
•  Monitor the movement of the relevant bank accounts and takes corrective action where necessary.
•  Ensure compliance in all tax matters and submits tax schedules to the supervisor for relevant approvals.
•  Other ad-hoc finance related tasks as may be required by the supervisor from time to time

Qualification Requirements

• The ideal candidate should possess a first degree in Accounting, Finance or Business Administration and or related equivalent. Membership of a professional association/certification in accountancy or finance related certification would be an added advantage.
•  S/he must possess a minimum of five (5) years related professional experience, preferably within a multicultural, international organisation.
•  Experience in using an accounting software package like QuickBooks, Tally, Sage, Xero being the ideal but not mandatory.
• Strong financial analytical skills.
•  Excellent proficiency in the use of Microsoft Office packages: Word, Excel, and PowerPoint.
•  A self-starter with initiative and the ability to multi-task, work under pressure and meet deadlines.
• Excellent communication skills and comfortable working with senior level colleagues
• Be fluent in reading, speaking and writing in English.
•  Strong numeracy and literacy skills.

Behavioural Competencies

• Dedicated team player with demonstrable experience in setting up finance procedures and systems.
•  Problem solver and creative thinker with the ability to get results in fast-paced environments.
•  A self-assured, internally motivated and passionate individual driven to succeed and make a difference.
•  An individual with high levels of integrity, professionalism, resilience, accountability and determination.
• An individual with strong work ethics and a mature, professional proactive attitude.
• Extremely organised and efficient individual with high attention to detail.

Application Procedure

Due to the expected high volume of applications, we regret that we will only be able to contact shortlisted candidates. Review of applications will begin as soon as they are received and only complete applications will be reviewed. In the event that an outstanding applicant is identified early in the search process, we reserve the right to appoint before the deadline. For this reason, we encourage interested and suitably qualified candidates to apply at the earliest possible opportunity.

Please send the information listed below, as a single PDF file to the following email address: recruiting.rw@pharofoundation.org and add the job title ‘Finance Officer- Kigali’ to the email subject line.

1. A detailed CV and Cover Letter

2. An essay of no more than 1,000 words outlining:

• What experience have you gained that makes you the most qualified candidate for the role?
• What challenges do you foresee as a finance officer in managing increasingly complex financial accounting tasks in a growing international organisation and what steps will you take to successfully resolve these based on your experience and knowledge?

3. A one-page list of five references with current addresses, phone numbers, and email contacts.

Deadline is 30th June 2021.

Job description

 Participate in and elaborate the development and implementation of action plans related to the division.
 Implement quality inspections to Basic Education and TVET institutions for mathematics, physics, chemistry, and Biology based on approved standards, norms, criteria and indicators of accreditation and quality assurance.
 Implement mentoring and coaching quality management to Basic Education and TVET institutions and stakeholders for mathematics, physics, chemistry, and Biology based on approved standards, norms, criteria and indicators of accreditation and quality assurance.
 Implement the communication and data management on quality inspection, mentoring and coaching regarding mathematics, physics, chemistry, and Biology through SDMS.
 Implement capacity building of inspectors regarding mathematics, physics, chemistry and Biology in Districts and Sectors.
 Implement communication and collaboration on quality inspections, mentoring and coaching regarding mathematics, physics, chemistry, and Biology between NESA, REB, RTB Districts, Sectors and Basic Education and TVET institutions.
 Provide technical and professional advice to her/his supervisor on Basic Education and TVET quality assurance regarding mathematics, physics, chemistry, and Biology.
 Collaborate in the setup of the standards, norms, criteria, and indicators for accreditation /quality assurance.
 Prepare and submit reports on quality assurance regarding mathematics, physics, chemistry, and Biology in TVET institutions.
 Make a termly and annually report on the Science and Maths subjects teaching situation
 Carry out any other task assigned by her/his supervisor

Job description

• To coordinate all the activities of the unit
• To supervise placement of successful candidates in schools, trades, combinations and options of candidates choices;
• To ensure proper safety of mark sheets, diploma and certificates;
• To supervise certificate equivalency process;
• To supervise the setting up of archives management.

Job description

 Coordinate and supervise the implementation of mentoring and coaching quality management to Basic Education and TVET institutions based on approved standards, norms, criteria and indicators of accreditation and quality assurance and other official instructions from the Ministry, in the field of Education at district, sector and school level.
 Coordinate and supervise the communication and data management on quality inspections, mentoring and coaching through SDMS at district, sector and school level.
 Quality assurance of inspection reports from Sector Education Inspectors ’s activities and submit them to central level MINEDUC and MINALOC through NESA.
 Participate in the establishment of the Quality Standards of Basic Education and TVET from Level one (1) to level five (5).
 Coordinate regular school general inspections to collect information about school leadership and management at district level and provide advice accordingly
 Coordinate learning and teaching materials (LTM) management at District level, including the distribution, utilization, and maintenance.
 Coordinate school staff needs assessment, recruitment process, placement, establish the needed budget and make a report at least a month before the beginning of academic year.
 Coordinate programmes related to improving school staff welfare.
 Follow-up of NGO education-related activities, JADF and reporting back to NESA on quarterly basis.
 Provide advice and support to Sector Education Inspector Officer (SEI), Head teachers and teachers on innovations in learning and teaching activities;
 Identify school construction and rehabilitation needs and supervise school infrastructure construction and rehabilitation activities.
 Coordinate the whole process of National examinations at the District, Sector and school level and ensure that it goes as planned.
 Monitor and report the status of school feeding program, use of capitation grants on quarterly basis.
 Monitor the management of ICT equipment, infrastructures, and the quality of their maintenance including the effective use of smart classroom.
 Organize and coordinate activities related to campaigns meant to raise local community’s awareness on access to quality education in nursery, primary, secondary, TVET schools and adult literacy.
 Prepare jointly with MINALOC through district and sectors the student transportation (back home /school).
 Ensure proper function of School General Assembly Committee (SGACs) in Basic Education and TVET schools.
 Make a termly and annually report of education activities performed in district
 Carry out any other task assigned by her/his supervisors

Hope Walks-Rwanda Clubfoot Program

 POSITION ANNOUNCEMENT

 Title:  Counseling Coordinator

Location: Kigali, Rwanda

Term of Contract:  One year (renewable)

Reporting: This position reports to the Country Coordinator of Hope Walks /Rwanda Clubfoot Program. It also maintains functional reporting lines to the Regional Program Officer, Counseling for quality counseling oversight

 Background:

Hope Walks / Rwanda Clubfoot Program is registered as an International NGO  under Reg 024/RGB/17 and is working in partnership with Ministry of Health of Rwanda in 13 government and private hospitals. For the above hospitals, Hope Walks has to ensure that the program is funded in a manner consistent with guidelines and known best practices in Ponseti method of clubfoot management, Capacity building (trained staff), Coordination, monitoring and evaluation of the program, Implementing the program in cost-effective way, Community sensitization, Counseling of parents.

To be able to deliver services that meet beneficiaries and partners’ expectation, HopeWalks/Rwanda Clubfoot Program is looking for a dedicated professional to carry out responsibilities of Counseling Coordinator:

Purpose of the position:

 To support the overall functioning of the Rwanda Clubfoot Program to eliminate clubfoot as a permanent disability and to fulfill the mission of Hope Walks, with main focus ensuring the spiritual ministry model is implemented effectively in the country, including mentoring Parent Advisors on their roles

Key Duties:

 Under the authority and supervision of the Country Coordinator, the Counseling Coordinator will assist the program in the following activities:

1. Manage the activities relating to the Counselling aspect of the national clubfoot program within the approved annual budget and strategic operational plan.
2. Undertake regular planning and program review with the Country Coordinator and in cooperation with the Regional Program Officer (RPO), Counseling, as needed.
3. Provide regular reports on Counseling to the Program Manager and RPO, Counseling, and other identified partners within the agreed upon and established timeframes and report formats.
4. Facilitate ongoing training, workshops and seminars for Parent Advisors.
5. Provide support, mentoring and encouragement to each clinic counselor.
6. Actively monitor reports as forwarded by clinic coordinators and Parent Advisors, and address any issues or concerns.
7. Actively develop and maintain partnerships with relevant evangelical organizations and entities to ensure local ownership of, and commitment to, the Hope Walks program.
8. Actively work with the Country Coordinator and Regional Program Officer for Counseling to ensure collaboration and alignment of activities.
9. Liaise (at least monthly) with each clinic counselor to assess parent counseling program, and assist in solving any challenges, seeking appropriate support from the Country Coordinator and Regional Program Officer for Counseling, as needed.
10. Create and educate networks for sensitization, awareness raising, early detection and patient referral
11. Create and educate networks to support patient treatment, follow up and compliance
12. Prepare case stories for donors and other stakeholders
13. Ensure appropriate documentation and reporting by Parent Advisors, and prepare and submit data and narrative reports as required
14. Provide advice on counseling program quarter budgetary needs to the Country Coordinator, to incorporate into quarterly spending requests.

 Essential Skills/Qualities

1. Demonstrated ability to motivate people and work effectively in teams and partnerships with a diverse group of stakeholders
2. Good interpersonal, negotiation and communication skills (both written and verbal)
3. Demonstrated computer based skills, including MS Excel, Word, PowerPoint and email
4. Demonstrated initiative and able to work semi-independently and solve problems
5. Passionate about the mission and statement of faith of Hope Walks
6. Proficiency in the English language, spoken and written

Qualifications: Education and/or Experience Required

1. Degree in a relevant area such as Social, Psychology, etc
2. Fluency in English, as well as one of the predominant languages in the region.
3. Minimum of three (3) years’ experience in social work or counseling or any other related fields
4. Previous supervisory experience.
5. To be a Rwandan citizen

 Application procedures

The following are the key guidelines to apply for the above job offer

• Application letter addressed to the Country Coordinator of Hope Walks/Rwanda Clubfoot Program
• One notified copy of academic qualifications
• Updated CV and experience duly signed with concrete evidence of previous experiences
• National ID copy
• One passport photo

How to apply

The application should be submitted at Hope Walks/ Rwanda Clubfoot Program  office located in Kimironko / Bibare ,  KG 40  Street, not later than the 7^th June,2021 at 16h:00.

• Only shortlisted candidates will be contacted for the next stage of selection processes.
• For any inquires please contact Tel:(+250)788499440

HABYARIMANA Jean Claude

Program Manager

Hope Walks/Rwanda Clubfoot Progra

Job description

– To prepare the candidates registration forms;
– To establish list of exams for candidates to sit for and to communicate it to schools;
– To prepare examination registration regulations;
– To dispatch forms to districts and schools;
– To collect and check registration forms from different districts and schools.
– To establish the exact data relative to the total enrolment of a particular this session and to follow up their registration;
– To prepare projects of regulations for candidates relative to examinations administration;
– To lay strategies on the proper conduct of examinations;
– To draft examinations time table and other different documents relative to examinations administration;
– To prepare data for examinations for purpose of printing and packing;
– To recruit supervisors and invigilators in different districts for examinations;
– To make arrangements for the marking of examinations and to recruit markers;
– To coordinate examinations administration;
– To make analysis and report on how the examinations were prepared and conducted;
– To furnish examinations marks to other relevant departments;
– To follow up the proof – reading of mark lists;
– To prepare payment list for markers;
– To compile all findings related to the conducting and marking of exams;
– To identify and correct irregularities on mark lists;
– To manage candidates claims/appeals.

Job description

To set every year substitutable examination papers and marking schemes per subject per trade and per year;
· To evaluate and confirm the standards of question papers and marking schemes;
· To proof-read the typed question papers and marking schemes;
· To play a role in the administration and marking of examinations;
· To train examiners;
· To follow- up self-training in scientific careers;
· To make an appropriate report;
– To perform any other duties called for.




 

Job description

· To set every year substitutable examination papers and marking schemes per subject per trade and per year;
· To evaluate and confirm the standards of question papers and marking schemes;
· To proof-read the typed question papers and marking schemes;
· To play a role in the administration and marking of examinations;
· To train examiners;
· To follow- up self-training in mathematics careers;
· To make an appropriate report;
– To perform any other duties called for.

Job description

· To set every year substitutable examination papers and marking schemes per subject per trade and per year;
· To evaluate and confirm the standards of question papers and marking schemes;
· To proof-read the typed question papers and marking schemes;
· To play a role in the administration and marking of examinations;
· To train examiners;
· To follow- up self-training in computer science careers;
· To make an appropriate report;
– To perform any other duties called for.

Job description

· To set every year substitutable examination papers and marking schemes per subject per combination and per year;
· To evaluate and confirm the standards of question papers and marking schemes;
· To proof-read the typed question papers and marking schemes;
· To play a role in the administration and marking of examinations;
· To train examiners;
· To follow- up self-training in social science careers;
· To make an appropriate report;
– To perform any other duties called for.