4 Job Positions at Bella Flowers Ltd: (Deadline 23 December 2021)
1.SALES MANAGER at Bella Flowers Ltd: (Deadline 23 December 2021)
Report to: Chief Marketing Officer
Duties and responsibilities: –
Formulating a sales plan for the season with the Chief Marketing Officer
Insuring that planning sheets are updated daily
All Customers claims are addressed timely and corrective action put in place
Authorizing credit notes where necessary liaison with the sales and Chief Marketing officer or the Chief Executive Officer
Analysing weekly sales versus the budget and checking the sales tend
Responsible for the analysis of sales by customer on a monthly and yearly basis
Cordinating the sales team activities
Providing guidance and advance to the sales team to the sales team on how to respond to customer enquiries
Stock decision ands and on sales and composites
Sampling plans to encourage in sales
Insure order are received , checked and answered timely
Daily sale summary to the Chief Marketing Officer
Liase with the production department to insure prediction are accurate and up to date and that they meet the planned sales
Monitoring daily auction prices to make summer
Answering new customer enquiries and encourage new sales
Monitor market trends and advising the production and post- harvest team
Receiving confirming ,and passing order to the pack house manager for processing and following up on the same
Ensuring all the exports documents are processed and delivered to the shipping argent timely and accurately,
Flight booking and confirmation
Preparing and out the packing list ,shipping document for customers and following up for their commercial invoices
Handling customer complaints and following up on action plan on the same with the pack house and production teams
Helping the chief marketing officer to develop new market
Booking and following on booking and space confirmations from the shipping agent
Communicate to the clients on order and shortage and substitutes
Balancing the Auctions and direct sales
Summarising weekly orders for boxes calculation for the truck and airspace
Keeping of customer records
Application for Phyto Sanitary Certificate for all shipments through the Kephiss electronic system
Preparation of weekly forecast in terms of boxes per week and comfirming actual bookings to the freight forwarder daily for this efficient panning to avoid offloads
Coordinate and be a focal point of all Certifications (Faire trade, Global G.A.P, MPS GRASP…….) in order to comply with international market as well as local
To perform any other duty assigned by your supervisor
JOB SPECIFICATION
Essential requirements
BSc/BA in business administration, marketing, communications or relevant field; MSc/MA will be a plus
Proven experience as Sales Manager in the flower industry in highly pressurized environment
Demonstrable experience in developing efficient strategies and business plans for all marketing aspects (branding, product promotion etc.)
Solid understanding of market research and data analysis methods
Ability to apply Sales techniques over digital (e.g. social media) and non-digital (e.g. press) channels
Understanding of different business disciplines (IT, finance etc.)
Proficient in MS Office and business software
A leader with both creative and analytical capabilities
Outstanding communication (written and verbal) both English and French and interpersonal abilities
APPLICATION PROCESS
Qualified Candidates should submit their application letter, Curriculum Vitae (CV) with proven work experience, copy of academic documents, transcript and copy of National Identification to Bella flowers Ltd at recruitment@bellaflowers.rw
The deadline for submitting application is on 23rd December 2021 at 5:00 pm local Time.
Application should be addressed to The Chief Executive Officer of Bella Flowers Ltd
Emmy NYIRIGIRA
Chief Executive Officer
2.SALES OFFICER at Bella Flowers Ltd: (Deadline 23 December 2021)
Report to: Sales Manager
Duties and responsibilities of Sales Officer
To sell flowers to the clients as per the set portfolio and ensure all documents related to shipment for clients are implemented in time, forwarded to the shipping agents and received by the client.
Ensure flowers are packed, loaded and shipped as per client’s requirement.
Selling the harvested flowers within less than four days in stock and produce the necessary shipping documentation, no flight missed, no document left behind.
Maintain optimum communication and relation with clients
Promote new product, commercial trials and develop sales volume in stems, prices and turnover.
Ensure you achieve budget turnover and stem price
Generate daily weekly monthly sales statistics
Analyze client’s claims, generate action plan report and ensure claims are controlled.
Prepare and attend weekly claim meeting.
Ensure no claim from clients,
Introduction of new varieties, change of prices.
Prepare daily C17 B reconciliation
Prepare export documents (Euro, Certificate of origin etc.)
Daily basis work:
Confirm the clients’ orders to them by email latest 2 days before the shipment date.
Make sure all prices are updated as per the season and clients.
Every day the Sales office is doing the daily plan. Print the report, highlight the availability and send them to the clients as per your portfolios.
Prepare the daily plan during the absence of the sales manager in the office
Inform PH Manager using Roses Manager of necessary rebunching, priority grading, downsizing, down grading and bouquet preparation.
Inform the PH Manager of treatment necessary for the specific packing list such as devitalization
Ensure box label are printed as per client specification.
When shipment is closed prepares the packing list, commercial invoice and other documents as per standard and make sure the documents are approved by the Sales Manager on daily basis.
Ensure all the documents are emailed to the clients the day of the shipment date.
Ensure the trucks are leaving the farm on time. In the evening don’t leave the office before the truck is out of the farm.
Send to clients the shipping agent flight confirmation and inform as soon as aware the clients of any delays, cancellation of flights verbally and in writing. Take necessary actions with clients and shipping agents in case of offload for using alternative flights.
Follow up shipment reception by clients and process any claim received within 48hrs. The Sales officer will be the one accepting claim and issuing credit note. The directors will then approve the credit note.
Prepare the tentative plan for the following day. This need to be send to the pack house by 3.00pm.
Follow up twice a week client’s portfolio payment and receive debtor’s weekly report. In case of a problem, inform the Sales Manager and Hief Marketing Officer only ship flowers if payment is up to date.
Follow up with the pack house to make sure pack out is always above 95%. In case it’s lower investigate and report it to the Sales Manager and Chief Marketing Officer .
Attend fair to promote the company products and find new markets.
Any other duties assigned to the holder by the management from time to time.
JOB SPECIFICATION
Essential requirements
BSc/BA in business administration, marketing, communications or relevant field;
Proven experience as Sales officer in the Flower industry role in highly pressurized environment
Demonstrable experience in developing efficient strategies and business plans for all marketing aspects (branding, product promotion etc.)
Solid understanding of market research and data analysis methods
Ability to apply marketing techniques over digital (e.g. social media) and non-digital (e.g. press) channels
Understanding of different business disciplines (IT, finance etc.)
Proficient in MS Office and business software
A leader with both creative and analytical capabilities
Outstanding communication (written and verbal) both English and French and interpersonal abilities
APPLICATION PROCESS
Qualified Candidates should submit their application letter, Curriculum Vitae (CV) with proven work experience, copy of academic documents, transcript and copy of National Identification to Bella flowers Ltd at recruitment@bellaflowers.rw
The deadline for submitting application is on 23rd December 2021 at 5:00 pm local Time.
Application should be addressed to The Chief Executive Officer of Bella Flowers Ltd
Emmy NYIRIGIRA
Chief Executive Officer
3.PACK HOUSE MANAGER at Bella Flowers Ltd: (Deadline 23 December 2021)
Report to: Chief Marketing Officer
Duties and responsibilities: –
Plan, organize and coordinate packhouse operations as well as providing leadership and direction to the Packhouse Team.
Achieve the set target of stems under all Phases (I,II,III and IV) for export FY2022 in the Packhouse Department.
Proper control of hygienic condition in the cold store is clean and disinfected
Ensure that harvested flowers are graded to specification, in the correct quantity and quality and dispatched to the market within set time deadlines.
Prepare the pack-house operational cost budget and ensure the packhouse costs are within it.
Develop, review and implement standard operating procedures for the packhouse in line with market standards and various audit organizations on best practice
Ensure proper training of packhouse staff members.
Develop and enforce performance standards with a purpose to optimize productivity of labour and other packhouse resources.
Develop and implement performance related pay management on shop floor order allocation.
that proper utilization is observed, and orders are placed on time for the aforementioned. Develop packhouse KPIs in line with the budget and design strategic plans of realizing them as well as methods to evaluate performance
Ensure a safe working environment by regularly auditing and enforcing health and safety standards for the packhouse and by securing appropriate protective clothing and working tools for employees.
Ensure proper storage of both graded and upgraded flowers and the proper management of flowers in the Packhouse.
Keep proper records of harvested, graded and rejected flowers as well as inspect data to ensure accuracy and consistency at all times.
Liaise with the Production and Marketing Managers to ensure timely delivery of flowers as per prescribed specifications and quality standards.
Prepare dispatch notes, export packing lists with correct information, and transmit to marketing team in a timely manner.
Monitoring of labour efficiency and overtime authorization for the packhouse staff.
Handling of all disciplinary cases on site and ensuring harmony and good relations amongst packhouse staff members.
Run an effective maintenance/servicing system to ensure proper function of all packhouse machinery and equipment.
Keep track record of stocks of pack house equipment, staff uniforms, and PPE’s ensuring that proper utilization is observed, and orders are placed on time for the aforementioned.
JOB SPECIFICATION
Essential Requirements
Bachelor Degree in Floriculture, Horticulture, Agronomy, and/or Agriculture Sciences.
is required
7 years of experiences in Flower Industry as Pack house Manager .
Experience in Pack house management
Able to handle various administrative and human resource tasks.
Management experience would be added advantage
APPLICATION PROCESS
Qualified Candidates should submit their application letter, Curriculum Vitae (CV) with proven work experience, copy of academic documents, transcript and copy of National Identification to Bella flowers Ltd at recruitment@bellaflowers.rw
The deadline for submitting application is on 23rd December 2021 at 5:00 pm local Time.
Application should be addressed to The Chief Executive Officer of Bella Flowers Ltd
Emmy NYIRIGIRA
Chief Executive Officer
4.CHIEF FARM OFFICER (1) at Bella Flowers Ltd: (Deadline 23 December 2021)
JOB VACANCY
Bella flowers Ltd is a private company registered in Rwanda under code company 103449745 on 20th October2014 and the government of Rwanda/MINAGR/NAEB owns 100% of its shares. It owns a land of 100 Ha in Gishari Rwamagana District, and Eastern Province on which Flowers is being undertaken.
The company is seeking to recruit highly skilled, self-motivated and experienced persons to fill the following positions/posts:
Under the supervision of Chief Executive Officer, The Fam Manager will coordinate overall managerial responsibilities of the farm operations
Duties and responsibilities
Undertake and coordinate flower production activities at Gishali Flower Park for 45 Ha.
Ensure proper maintenance of the farm for flower production.
Daily review of short term and long-term production schedule requirements.
Develop plans to accomplish the daily production schedule.
Supervise production team to make sure that the company’s high quality standards are being maintained.
Maintain and improve crop plan, sowing schedules, seed orders, and inventory.
Management of cut stage, transportation and handling of the flowers to ensure good quality.
Monitor pest and disease and take prompt control measures.
Advise Bella Flowers Management on varieties to be planted.
Prepare farm production budget and other finance reports
Ensuring seeds, fertilizers, pesticides, and other supplies are regularly restocked.
Scheduling repairs, maintenance, and replacement of equipment and machinery.
Follow the company sales and production planning standards and ensure that the company achieves the standards for performance as outlined in the business plan.
Ensure Bella Flowers respects the Quality of its products.
Develop and carry out training programs for production staff to permit Bella Flowers achieving its objectives.
Any other output as required by management of Bella Flowers Ltd.
Carry out a research and development program to make Bella Flowers Ltd. competitive.
JOB SPECIFICATION
Essential Requirements
Bachelor Degree in Floriculture, Horticulture, Agronomy, and/or Agriculture Sciences.
is required
10 years of experiences in Flower Industry as Farm Manager or other high senior position is required.
Experience in greenhouse production, and integrated pest management.
Able to handle various administrative and human resource tasks.
Management experience would be added advantage
Knowledge of propagation of plants is added advantage
Skills and abilities
Ability to follow specified procedures
Ability to communicate and Negotiation skills
Track record of running profitable business,
Excellent organizational and time management skills,
Professional fluency in written and spoken English with strong IT skills.
Ability to work under pressure
Proficiency in record keeping and data analysis
Ability to work independently
Willingness to work overtime as required.
APPLICATION PROCESS
Qualified Candidates should submit their application letter, Curriculum Vitae (CV) with proven work experience, copy of academic documents, transcript and copy of National Identification to Bella flowers Ltd at recruitment@bellaflowers.rw
The deadline for submitting application is on 23rd December 2021 at 5:00 pm local Time.
Application should be addressed to The Chief Executive Officer of Bella Flowers Ltd
Emmy NYIRIGIRA
Chief Executive Officer
