Job title: Finance Administrative Officer

Office: Rwanda/Burundi

Responsible to: MCC Rwanda-Burundi Co-Representatives

Mennonite Central Committee (MCC) is a worldwide ministry of Anabaptist churches. MCC is a global, nonprofit organization that strives to share God’s love and compassion for all through relief, development, and peace.  In all our programs we are committed to relationships with our local partners and churches. As an Anabaptist organization, we strive to make peace a part of everything we do.

The Finance Administrative Officer position is a full-time employment opportunity, based in Kigali Rwanda.

Financial Tasks:

• Enter financial transaction data in FASWin, MCC’s accounting software
• Generate FASWin monthly financial reports
• Pay bills at businesses and conduct transactions at the bank
• Manage incoming and outcoming online bank transfers, including currency exchanges at MCC bank accounts in Rwanda and Burundi
• Disburse grant tranches to partners and maintain tranche confirmation register
• Produce monthly fund requests to MCC for Rep submission to headquarters
• Complete monthly tax submissions to RRA
• Manage staff pay, tax, and benefit records, including tax IDs and payroll register.
• Keep track of changes in Rwandan tax law and immediately update Reps of changes
• Draft quarterly budget comparisons
• Double check all financial reports from Rwandan project partners
• Conduct partner financial reviews
• Compile materials requested for year-end reporting and audits
• Produce annual financial reports to RRA for Rep submission
• Document office procedures and update information
• Manage office cash box and advances to staff

 Administrative Tasks:

• Maintain office financial records and paper files
• Support program project data entry (especially partner financial reports) in PlanWin database
• Provide logistical support for MCC service workers, including for meetings and workshops, travel arrangements, and purchases of office supplies
• Receive visitors and respond to inquiries
• Be responsible for office security procedures to protect people and property
• Communicate in French with partners in Burundi (including occasionally helping check the Reps’ written communications in French.)
• Provide oral and written Kinyarwanda-French-English translation as needed.
• Perform other duties as requested.

 Qualifications Expected:

• Finance raining at a university degree level with at least 2 years of experience in the INGO sector
• CPA certification a strong plus
• Familiarity with Rwanda Revenue Authority tax regulations
• Competent in use of Microsoft Office, particularly advanced Excel
• Teamwork, Integrity, Sensitivity to diversity, Flexibility and adaptability, Initiative and Interpersonal skills
• Fluent in written and spoken English, Kinyarwanda, and French
• Committed to Christian faith as demonstrated through participation in a church community.
• Committed to MCC values of peace and justice.

 Would you like to join us?

Interested candidates should submit their curriculum vitae and academic records, with a cover letter that explains why they are interested in the position and highlights the personal attributes which make them well-suited for the role.

Applications should be submitted by 31 Dec. 2021 to finrwandarecruit@mcc.org Only applications to this email address will be considered.

Responses will be provided to shortlisted candidates only. If you do not hear from MCC by 31 Jan. 2022, consider your application unsuccessful.

Job Description

In collaboration with relevant stakeholders drive the implementation of an effective legal framework for the e-commerce and digital payments;
• Conduct awareness campaigns of e-commerce and digital payments to promote the uptake and onboarding of e-commerce and digital payments by SMEs and citizens at large;
• Develop policies, standards, operational guidelines for e-commerce and digital payments ecosystems.
• Disseminate approved guidelines, standards to concerned stakeholders and ensure proper enforcement and elaboration of consumer protection rights
• Lead the strategy and planning for engineering the roadmap to drive aggressive growth across the payment platforms and e-commerce services.
• Design methodologies to periodically measures e-commerce and digital payments adoption rate in Rwanda;
• Conduct period digital profiling of e-commerce and digital payments initiatives and ensure effective operationalization of established technical working groups to meet set goals.
• Identify the possible value chains, innovations, best approaches and practices for an effective establishment of an e-commerce and digital payment enabled industry.
• Be a thought leader on emerging trends and technology in the e-commerce and payments industry to help maintain best practice and advancement.
• Manage the implementation of new payment methods with the IT delivery teams, such as digital wallets and payment gateways.
• Conduct assessment of e-commerce enablers such as platforms, payments, logistics, trust identifying areas of improvement.

Job Description

Lead the integration of ICT-related capabilities into existing community development projects, and advice in the design and implementation of such capabilities.
• Conduct research and develop concepts, prototypes, products and recommend strategies for the improvement of the Smart Cities in Rwanda.
• Serve as primary liaison personnel with the rural community development specialists seeking to exploit the potential of ICT.
• Conduct period digital profiling of smart city & communities initiatives and ensure effective operationalization of various community technical working groups to meet set goals.
• Identify potential opportunities and conceptualize ICT-related initiatives for proposed rural development projects and ensure the improved adoption of ICT innovations.
• Support broader efforts to incorporate ICT into rural development activities, including assisting local government various institutions.
• Lead the smart device penetration strategy by conducting the awareness and supporting initiatives intended to implement smart device penetration.
• Conduct assessments and monitor research metrics of the smart devices penetration rate and access in communities.
• Suggest training tools to enhance capacity building and skills development in response to technologies deployed in smart cities.
• Contribute to the development of smart city strategy and lead on the implementation of the corresponding activities.

Job Description

• Prepare protective and typical diagrams;
• Manage electrical installations;
• Design electrical devices and systems;
• Detail the power balances, installation sizes, written documents and notes;
• Manage and maintain various electronics products;
• Review system drawings;
• Coordinate and execute performance validation and qualification tests;
• Coordinate Plumbing services.

Job Description

Design, implement, configure and install various network devices and services (e.g., routers, switches, firewalls, load balancers, VPN, QoS)
• Perform network maintenance and system upgrades including service packs, patches, hot fixes and security configurations;
• Monitor performance and ensure system availability and reliability;
• Monitor system resource utilization, trending, and capacity planning;
• Design and set standards for different government institution on Network (WAN/LAN);
• Provide Level-2/3 support and troubleshooting to resolve issues;
• Work within established configuration and change management policies to ensure awareness, approval and success of changes made to the network infrastructure;
• Select and implement security tools, policies, and procedures in conjunction with the company’s security team;
• Liaise with vendors and other IT personnel for problem resolution.

Job Description

Implement and monitor security measures for the protection of computer systems, networks and information:
• Identify and define system security requirements in relation to international standards
• Design computer security architecture and develop detailed cyber security designs
• Prepare and document standard operating procedures and protocols
• Configure and troubleshoot security infrastructure devices
• Develop technical solutions and new security tools to help mitigate security vulnerabilities and automate repeatable tasks
• Ensure that the company knows as much as possible, as quickly as possible about security incidents
• Write comprehensive reports including assessment-based findings, outcomes and propositions for further system security enhancement

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Job Description

Delivery of UC systems and services within the government institutions
• This person will manage the operations of backend systems used in the UC environment to provide Cisco based collaboration services.
• The UC Engineer will define process and methodology used to support the company user base within the organization as well as oversee the implementation of the technology.
• Understanding the mailing systems as communication and collaboration tools
• Understanding of communication tools that existing such as WebEx, Microsoft teams, VC and so on —-
• Responsible for the Architecture, implementation, documentation, operations, disaster recovery and lifecycle of all voice, video, call center and conferencing infrastructure
• Partner with the business for the daily operations of Call Center technologies
• Ensure the integrity of corporate network, UC and data systems security to prevent unauthorized
• access to corporate technology resources
Continually seek, demonstrate, and share knowledge in the information technology field to result in optimum expertise and resources for government institutions

Job Description

Analyze system specifications and translate system requirements to task specifications
• Contributing to the elaboration and documentation of concept notes, ToR, requirements and other software specifications documents
• Creating wireframes and system prototypes to decide on system layout and workflows
• Writing and implementing efficient codes(clean, well designed, testable and well documented)
• Implement standardization of software agile development environment
• Perform required systems upgrades and implementing required system Integrations for interoperability
• Reviewing code work and code segments from other developers for accuracy and functionality
• Ensuring code ownership and secured code repository of software projects, proper version control and releases management
• Customizing open source solutions to address specific sector needs
• Deploying developed solutions to production environment, train users, ensure maintenance and support
• Supports and develops peer engineers by providing advice, coaching and educational opportunities

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Job Description

Designing, orchestrating, implementing, and supporting secure and scalable infrastructure using IaaS, PaaS, and on premise platforms.
• Developing Infrastructure as Code (IaC) and utilizing Configuration Management tools
• Developing Continuous Integration / Continuous Delivery (CI/CD) processes to help deliver quality solutions efficiently, securely, and at scale.
• Responsible for developing, implementing, and enforcing architecture, governance, operating procedures, monitoring, and system standards; creating and maintaining accurate technical documentation.
• Conduct research on emerging cloud technologies in support of infrastructure development efforts and recommend technologies that will increase cost effectiveness and infrastructure flexibility.
• Provide 3rd level server, storage, IaaS, PaaS, and other infrastructure related support.
• Review and correlate information, determine root cause, and improve processes to prevent recurring issues.
Lead infrastructure-related projects from idea generation through implementation including: needs analysis, cost/benefit, selection, implementation, knowledge transfer and support

Job Description

Develop, manage and deliver basic digital skills to enable citizens to embrace new technologies.
• Evaluate the effectiveness of the digital curricula of the different levels of literacy.
• Conduct periodic digital literacy needs assessment and design customized training programs to meet changing needs, objectives and future trends.
• Identify, evaluate and conduct training to bridge digital literacy gap among different social groups.
• Continuously explore more training avenues through engaging different stakeholders that have resources namely: Digital platforms, Content, trainers, devices, etc.
• Promote digital literacy inclusion by structuring content delivery mechanism that suite special social groups (e.g.: students, workforce, youth, women, people with disabilities etc.).
• Monitor the delivery of training, impact assessment, reporting in view of the progress of curriculum execution and trainee skills adoption.
• Manage all digital content used during the training sessions and platforms used as learning tools.
• Design authentic learning experiences that develop the knowledge, skills, and attitudes necessary to be ICT enabled citizens.

Job Description

Research and analyze impact of the current as well as evolving ICT trends in various sectors and establish collaboration and partnerships frameworks leading to the sector’s digital transformation.
• Establish IT policies, strategies, guidelines and standards needed for the sector digital transformation.
• Develop the ICT capabilities in the various sectors to help them improve service delivery by conducting periodic IT assessment/Audit and develop annual digital profiles.
• Conduct regular assessments of ongoing ICT projects in sectors, and ensure regular coordination meetings (technical working groups) with the stakeholders.
• Ensure that accurate documentation of all Policies, procedures, guidelines is maintained and align with sector ICT leadership on ICT priorities, increase IT capabilities and teams’ motivation through personnel coaching and growth;
• In cooperation with relevant stakeholders ensure that evaluation of ICT sector strategies are conducted in a timely and efficient manner highlighting achievements and unmet objectives with recommendations.
• Ensure all sector project activities planned for implementation have clear allocated budgets, precise terms of reference and are in line with the national digitalization agenda.
• Initiate and support strategic planning in the sectors for coordinated sector services and business automation to create business value through technology and develop models to estimate impact of ICT on the economy (GDP).
• Coordinate the sectors focal teams from other divisions within RISA to harmonize support and oversee the development of system and platforms to improve government processes/services by facilitating and creating RISA internal sector technical groups for proper coordinated interventions.

Job Description

Be in charge of archived land records;
Be in charge of the Office’s documentation
Initiate and coordinate electronic filing using a land database or other appropriate systems;;
Advise District One Stop Centre in maintaining land archives/documents;
Assist the Registrar in his/her daily administrative duties;
Analyze and summarize documents to be submitted to the Registrar for approval;
Identify priority files to be submitted to the Registrar;
Record, process and file the Registrar’s confidential documents;
Distribution of outgoing correspondences;
Be in charge of distributing files among the staff and make a follow up on their state of progress;
Keep the Registrar appointments diary;
Submit regular activity reports;
Perform any other task assigned by the Registrar;