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Procurement, Logistics and Administrative Officer
BRAC International is Hiring! Join BRAC International to create opportunities for people to realise their potential.
Position: Procurement, Logistics and Administrative Officer
Job Location: Regional Office – Nyanza District, Rwanda
About the Role:
The Procurement, Logistics and Administrative Officer will support Regional and country procurement and logistics across all field operations, oversee Regional and branch inventories, purchasing, provide administrative support to the region and be part of a very agile and highly motivated team.
The successful candidate must possess a high level of organization and flexibility, thrive in a fast-paced, high-volume, and dynamic environment, and provide a broad range of critical support, while in the field. Supportive functions include processing service contracts, leases, and rental agreements; assisting in coordinating logistics and travel arrangements; preparing and managing tenders and bids, supporting project trainings, workshops, meetings, and surveys in the field, and other duties as assigned.
Key Responsibilities:
- Procurement:
- Support Operations Manager in procurement activities for all BRAC Rwanda programs including identifying goods and services needed by the organization, issuing purchase orders to suppliers, review goods and services from suppliers.
- Liaison with the Operations Manager, prepare bid notice to be advertised following BRAC Rwanda policies.
- Assist the Procurement committee in the selection of appropriate suppliers and contractors according to established procurement procedures.
- Draft Goods and services contracts in close collaboration with Operations Manager to be submitted to CD for approval
- Ensure that services and goods delivered are of the agreed quality and standard through a physical verification where possible.
- Ensure that all documentation and paperwork required for procurement processes are in or order and where necessary liaise with requesting departments in instances where documentation is incomplete or wrong. In line with this, ensure the proper filing and safe keeping of procurement documents.
- Ensure all purchases of goods and services comply with procurement policies and guidelines and that all supporting documentation is up to date.
- Working with the Regional and branch team and coordinate and ensure all project related purchases are processed, reviewed, and approved in the procurement system and in accordance with BRAC International procedures.
- Maintain records of all transactions, quotations, procurement process, copies of records of expenditure, receipts, etc. in an efficient filing system ensuring all records are accounted for and easily accessible by relevant officers.
- Receive and process incoming requests (requisitions) based on provided specifications and confirm any other relevant information from requestors and seek recommendations from the Operations Manager.
- Coordinate and monitor the delivery of ordered goods and services and ensure all received goods and services are in accordance with the terms and specifications of the purchase order.
- Spearhead payment preparation and documentation and liaise closely with the Regional Manager, Operations Manager and Finance Manager concerning payment of purchased goods and services.
- Assist with processing and maintenance of service contracts, lease, and rental agreements, etc…
- Under the supervision of the Operations Manager, organize all team logistics including arranging hotel accommodation, transportation, and conference facilities while ensuring project visibility.
- Supervise BRAC NGO drivers and Office Assistant as per BRAC PMS and ensure compliance to Safety and security procedures.
- Inventory and Asset Management:
- In collaboration with the Operations Manager, ensure that all BRAC vehicle are serviced in a timely manner and that they are in a good condition
- In collaboration with the Operations Manager, organize asset disposals process in accordance to the disposal procedures in place.
- Perform physical counts of assets and inventory on a quarterly basis, ensuring that said assets and inventory are indicated in an electronic database; said database is to be updated on a quarterly basis
- Assist in tracking office supplies to ensure adequate stocks are maintained.
- Ensure effective stock management and reporting.
- Fleet Management:
- Manage the contract for regular vehicle maintenance.
- Reconcile all payments made at the end of every month and submit a detailed report on the fleet and costs incurred by BRAC NGO and AIM project.
- Compile fuel and mileage report timely and insure adherence to the vehicle usage policy
- Track the movement of vehicles for trips outside the office and ensure the vehicles are timely serviced and, in a road, worthy condition.
- Assign vehicles and drivers according to the location, duration and condition of vehicles.
- Assist visitors with travel arrangements (flight change, ticket confirmation, pick up to/from the airport, etc.) and accommodation
- Ensure all passengers adhere to BRAC vehicle policies including signing of waivers of liability where passengers carried are non-BRAC staff.
- Supervise BRAC NGO drivers and ensure compliance to Safety and security procedures
- Provide travel and administrative support to the project team and consultants.
- Executing and monitor administrative activities:
- Establish and run the BRAC-Rwanda Regional Office, ensure visitors are well received and directed to the appropriate persons, answer telephone calls and take messages.
- Supervise general administrative duties e.g. office cleanliness, mails, office supplies, etc…
- Ensure that office and office equipment are clean, and that staff are provided with refreshments
- Provide administrative support and any other duties as called upon.
Safeguarding responsibilities:
- Ensure the safety of team members from any harm, abuse, neglect, harassment and exploitation to achieve the programme’s goals on safeguarding implementation.
- Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment.
- Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.
- Follow the safeguarding reporting procedure in case any reportable incident takes place, encourage others to do so.
Key Performance Indicators (KPIs):
- The successful Procurement, Logistics and Administrative Officer will combine exceptional people management skills and experience in managing procurement and logistics in a fast-paced environment. S/he will have previous experience in working in an NGO implementing multi sectoral youth, education, livelihoods, and social development projects.
- S/he will have an outstanding ability to provide solutions to complex challenges, provide oversight of innovative programs within the current and future program structure of BRAC International.
- S/he will also have proven experience with cross-cultural team and capacity building, individual staff development and strong mentoring skills. The successful candidate will be able to provide oversight across the Regional office portfolio.
- S/he should be willing to travel to remote project locations, have a strong initiative to work in communities and vulnerable adolescent boys and girls, young women and men, support coordination with community leaders, and ensure high quality implementation and accountability.
Success Factors:
- The successful Procurement, Logistics and Administrative Officer will combine exceptional people management skills and experience in managing procurement and logistics in a fast-paced working environment.
Academic Qualifications:
- Bachelor’s degree or equivalent in Business Administration, Supply Chain Management, Procurement and Logistics Management/ Public Administration or any other related field required.
- Diploma in Purchasing and Supplies Management is preferred.
Required Skills, Competencies & Knowledge:
- Demonstrated excellent computer skills for Microsoft Word, Excel, Access and Outlook.
- Demonstrated strong organizational and time management skills.
- Strong communication skills as well as written and verbal English, Kinyarwanda skills
- Work and make decisions independently and contribute to overall operations at management levels
- Exercise good judgment and seek guidance as appropriate when confronted with unanticipated problems.
- Maintain a high-performance standard with attention to detail, completing tasks within set timeframes
- Manage large and diverse workload under pressure with competing priorities
- Maintain the integrity of official records
- Analyze and solve complex problems and make sound decisions
- Work with minimal supervision and ability to work in a multi-cultural environment required.
Experience Requirements:
- 3+ years of paid work experience in Procurement and Logistics.
- 3+ years of work experience in an NGO managing different donor grants
Employment type: Regular/Fixed-Term
Salary: Negotiable
About BRAC International:
BRAC International (BI), a leading non-profit organization, is on a mission to empower people and communities facing poverty, illiteracy, disease, and social injustice. Our vision is to create a world free from exploitation and discrimination, where everyone has the opportunity to realize their potential. We design proven, scalable solutions that equip people with the support and confidence they need to achieve their potential.
BRAC was founded in Bangladesh in 1972 and over the last five decades has grown to become one of the world’s largest non-governmental organisations (NGOs), reaching over 100 million people. We started our first international operation by venturing into Afghanistan in 2002, building on lessons from our work in Bangladesh to support a nation devastated by war. Currently operating in 16 countries across Asia and Africa. Born, proven and led in the Global South, BRAC International brings a unique Southern perspective and commitment to continuous learning, providing a depth of insight, experience and evidence to meet the needs of diverse communities with humility and courage across Asia and Africa. To learn more about BRAC International, please visit (www.bracinternational.org)
Our Core Values:
Integrity: We approach our work with honesty and integrity.
Innovation: We innovate and iterate to improve our impact.
Inclusiveness: We foster inclusion to reach those who need it most.
Effectiveness: We strive for effectiveness to better serve people in poverty.
If you feel you are the right match for the above-mentioned position, please follow the application process to grab your dream opportunity!
Qualified and interested candidates are recommended to email their Resume with a signed cover letter in a single PDF format and any supporting documents to bracrwandarecruitment@gmail.com; mentioning a brief academic background, career summary, core competence, notarized copies of academic qualifications and professional certifications (if any) etc. within 250 words.
Please mention the name of the position in the subject bar.
Application deadline: 5th November 2024
BRAC is committed to safeguarding children, young people and adults, and expects all employees and volunteers to share the same commitment. We believe every stakeholder and every member of the communities we work with has the right to be protected from all forms of harm, abuse, neglect, harassment, and exploitation – regardless of age, race, religion, and gender, status as an individual with a disability or ethnic origin. Therefore, our recruitment policy and procedure include extensive background checks and disclosure of criminal records in order to ensure safeguarding to the fullest extent.
“BRAC International is an equal opportunities employer”
Click here to visit the website source
2. Grants Officer
BRAC International is Hiring! Join BRAC International to create opportunities for people to realise their potential.
Position: Grants Officer
Job Location: BRAC International Rwanda/ Country Office, Kigali
About the Role:
The Grants Officer will support the Country Office in Rwanda in strategic and operational stewardship over donor resources by applying a set of relevant systems, policies, procedures and tools to ensure that grants and contracts are donor compliant and best serve the organizational mission. Under the direction of the Head of Programmes while receiving technical support from the HQ Grant Management team, the Grants Officer is responsible for ensuring that the country program adheres to all its grant management obligations internally within BRAC and externally with donors. This position is empowered to make recommendations for improvements needed within Country Office systems to support donor compliance.
This role will work closely with Fundraising/Program Implementation/Operations and Finance on proposals, financial and narrative reporting, monitoring and analysis, and compliance processes. In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.
Key Responsibilities:
- Coordination:
- Coordinates and negotiates the drafting process for financial and narrative reports among different teams, ensuring submission deadlines are met and reports of high quality.
- Liaises with the donor/Affiliates regarding any clarifications on reporting dates or changing donor requirements and inform teams accordingly; update tracking systems.
- Facilitates Kick Off meetings with a diverse stakeholder group.
- Facilitates monthly Grant Review Meetings with a diverse stakeholder group, notes action commitments and follows up to ensure completion.
- Facilitates Close Out meetings and actions.
- Participates in Global Grant Management community of practice calls and trainings on behalf of Country Office and applies relevant information and learning internally.
- Lead and coordinate the performance of the Grants management key performance indicators.
- Lead and coordinate Due Diligence of Downstream partners during grant implementation as needed.
- Communicates with Affiliates and SMT/CMT regarding donor related issues that require escalation.
- Proactively analyses issues and resolve through collaboration with other teams/partners/Affiliates.
- Compliance:
- Supports adherence to BRAC Grant Management procedures and policies.
- Supports adherence to BRAC Sub-Grant Management procedures and policies.
- Supports adherence of complex donor compliance requirements across the Country Office and downstream partners through regular communication of compliance elements and training.
- Supports the Rapid Assessment process by reviewing all calls for proposals with a compliance lens.
- Supports the Donor Contract review process by reviewing contracts with a compliance lens.
- Support teams across Country to ensure all opportunities, proposals, contracts and amendments follow BRAC processes.
- Ensure vetting of all partners complete and evidenced.
- Draft sub-grant agreements using endorsed template packages and ensuring that all donor compliance requirements are passed down.
- Identify and address or escalate any potential compliance issues to SMT/CMT.
- Analysis:
- Support review of proposal budgets to ensure correct budget template and identify questionable costs from donor compliance perspective.
- Perform monitoring of grants, grant spending, portfolio spending and perform further analysis to aid in resolution of issues identified.
- Maintain portfolio and pipeline tracker for the Country Office.
- Maintain reporting tracker for the Country Office.
- Portfolio Management:
- Use Grant Management System and tools and monitor Country Office portfolio and performance in grant management.
- Lead regular grant reviews and other monitoring across allocated portfolio.
- Provide regular management information to the SMT/CMT on the performance of the active portfolio (Key Performance Indicators).
- Identify issues in active grant portfolio and apply problem solving skills to resolve these.
- Support the SMT/CMT to develop action plans to address issues highlighted by grant metrics and indicators and implement those actions.
- Capacity Building:
- Capacity build more junior staff and promote learning in the grant management team, as applicable.
- Encourage professional development among Grants Management team.
- Support capacity building of country office teams in Grants Management Practices and processes.
- Systems:
- Maintain grant files in accordance with BRAC procedures.
- Act as Country Office super user and lead on the BRAC Grant Management System, its reporting functions, and ensuring adherence to system guidelines to promote data quality.
- Develop expert knowledge of Grant Management System & dashboard functionality, maintain up to date data and use GMS data for decision making.
Safeguarding responsibilities:
- Ensure the safety of team members from any harm, abuse, neglect, harassment and exploitation to achieve the programme’s goals on safeguarding implementation.
- Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment.
- Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.
- Follow the safeguarding reporting procedure in case any reportable incident takes place, encourage others to do so.
Key Performance Indicators (KPIs):
- # of procedures and tools of Global Grant Management Manual adopted as core process by the Country Office.
- # of procedures and tools of Global Sub-Grant Management Manual adopted as core process by the Country Office.
- Dashboard maintained of grants portfolio & pipeline & presented to SMT/CMT for decision-making.
- Adoption of Grant Management System within Country Office.
- Improved donor feedback on reporting timeliness and quality.
- # of monthly Grant review meetings conducted.
- Timely submission of donor reports.
- # quality of donor reports assessed by the program quality checklist and financial quality checklist.
- # of grants that have held closeout meetings and completed the closeout checklist.
Academic Qualifications:
- Bachelor’s degree in Finance or International Development or Social Studies, or Communications.
Required Skills, Competencies & Knowledge:
- Experience with NGOs and preparing, writing, and reviewing donor reports.
- Knowledge of the requirements of major institutional donors including budgeting, eligibility issues, compliance management, and reporting; experience of engaging with donors at a strategic level (UNHCR, USAID, GAC, DFAT, DFID)
- Possess basic understanding of program operations including procurement and field realities
- Possess understanding of the full grant cycle including proposal development phase
- Understanding of the financial aspects of grant management, ability to work with Finance Departments on grant management issues
- Show courage and confidence to have tough conversations with other CO teams, donors and Affiliates
- Show high skills in coordination and negotiation
- Strong attention to detail, problem solving skills, and ability to analyze trends
- Computer literate (i.e. Google Suite/ Word, Excel, Outlook, Internet Explorer, financial systems)
- Patient, adaptable, able to improvise, and communicate clearly and effectively under pressure
- Fluent communication (written and spoken) in English
- Knowledge of BRAC, its history, and its programmes and culture desirable.
Experience Requirements:
- 5+ years in development or related field;
- Experience in grants management
Employment type: Regular/Fixed-Term
Salary: Negotiable
About BRAC International:
BRAC International (BI), a leading non-profit organization, is on a mission to empower people and communities facing poverty, illiteracy, disease, and social injustice. Our vision is to create a world free from exploitation and discrimination, where everyone has the opportunity to realize their potential. We design proven, scalable solutions that equip people with the support and confidence they need to achieve their potential.
BRAC was founded in Bangladesh in 1972 and over the last five decades has grown to become one of the world’s largest non-governmental organisations (NGOs), reaching over 100 million people. We started our first international operation by venturing into Afghanistan in 2002, building on lessons from our work in Bangladesh to support a nation devastated by war. Currently operating in 16 countries across Asia and Africa. Born, proven and led in the Global South, BRAC International brings a unique Southern perspective and commitment to continuous learning, providing a depth of insight, experience and evidence to meet the needs of diverse communities with humility and courage across Asia and Africa. To learn more about BRAC International, please visit (www.bracinternational.org)
Our Core Values:
Integrity: We approach our work with honesty and integrity.
Innovation: We innovate and iterate to improve our impact.
Inclusiveness: We foster inclusion to reach those who need it most.
Effectiveness: We strive for effectiveness to better serve people in poverty.
If you feel you are the right match for the above-mentioned position, please follow the application process to grab your dream opportunity!
Qualified and interested candidates are recommended to email their Resume with a signed cover letter in a single PDF format and any supporting documents to bracrwandarecruitment@gmail.com; mentioning a brief academic background, career summary, core competence, notarized copies of academic qualifications and professional certifications (if any) etc. within 250 words.
Please mention the name of the position in the subject bar.
Application deadline: 5th November 2024
BRAC is committed to safeguarding children, young people and adults, and expects all employees and volunteers to share the same commitment. We believe every stakeholder and every member of the communities we work with has the right to be protected from all forms of harm, abuse, neglect, harassment, and exploitation – regardless of age, race, religion, and gender, status as an individual with a disability or ethnic origin. Therefore, our recruitment policy and procedure include extensive background checks and disclosure of criminal records in order to ensure safeguarding to the fullest extent.
“BRAC International is an equal opportunities employer”
Click here to visit the website source
3.Internal Audit Officer
BRAC International is Hiring! Join BRAC International to create opportunities for people to realise their potential.
Position: Internal Audit Officer
Job Location: BRAC International Rwanda/ Country Office, Kigali
About the Role:
To support the Mission of Internal Audit function in Organization. That is enhancing and protect organizational value by providing risk-based and objective assurance, advice and insights.
Key Responsibilities:
- To perform risk-based audits in accordance with auditing standards as assigned by the Head of Internal Audit
- Leverage insights and deeper understanding of the organization in identifying risks and potential areas for audit.
- To conduct donor compliance reviews of organization records and ensure control management regarding financial reliability.
- To develop audit programmes for the project audits in compliant with the audit standards, donor requirements and standard operating procedures for the projects.
- To ensure compliance with Government statutory requirements in areas including but not limited to taxation laws, employment law and any other applicable local requirements
- To ensure that audits are performed with due professional care and there are credible audit observations, conclusions, and recommendations.
- To prepare risk-based audit report and send it to Head of Internal Audit for review within the agreed timelines.
- Maintain an up to date awareness of audit standards, best practices and laws and regulations governing the organizations operations.
- To carry out special audit / investigation when need arise.
- To ensure conformity with internal audit manual and professional code of ethics in all phases of audit.
- Document, evaluate and test systems and controls to determine the adequacy and effectiveness, ensuring compliance with policies and procedures, reliability and integrity of information, and safeguarding of asset.
- To compute, calculate, verify, tabulate and analyses data.
- To conduct entry meeting with auditee’s management and discuss on the audit engagement and audit work.
- To discuss with Head of Internal Audit major risks and audit findings identified during the course of audit.
- To conduct exit meeting with auditee’s management to discuss on the audit findings identified during the course of audit.
- To undertake periodic follow ups and provide status of implementation of audit recommendations by management.
- To prepare periodic summary reports and submit for the review from Head of Internal Audit
- Filed visits as required and directed by Head of internal audit
- To carry out any other duties assigned to him/her by Head of Internal Audit.
Safeguarding responsibilities:
- Ensure the safety of team members from any harm, abuse, neglect, harassment and exploitation to achieve the programme’s goals on safeguarding implementation.
- Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment.
- Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.
- Follow the safeguarding reporting procedure in case any reportable incident takes place, encourage others to do so.
Key Performance Indicators (KPIs):
- Timely reports submission.
- Quality of audit reports + realistic recommendations.
- Auditee’s feedback comments + their performance.
- Adherence to Organization values as well as audit code of ethics.
Academic Qualifications:
- Bachelor degree in the field of Accounting, Commerce, Project management or related discipline from a recognized University/Institution.
- CPA or ACCA full or part qualified is preferred.
Required Skills, Competencies & Knowledge:
- Proven knowledge of auditing standards and procedures, laws, rules and regulations.
- Proven knowledge of donor funded projects and compliance requirement
- High attention to detail and excellent analytical skills
- Sound independent judgement and high level of confidence and integrity
- Computer literate with advanced level knowledge of Microsoft Applications (Excel, Word, and PowerPoint
- Ability to manipulate large amounts of data and to compile detailed reports
- Excellent understanding of internal control system and knowledge of risk-based approach to internal auditing
- Excellent communication, writing and presentation skills with ability to produce original well composed reports.
Experience Requirements:
- At least 2 years of experience on Non-Governmental and Donor funded organizations will be of value advantage.
Employment type: Regular/Fixed-Term
Salary: Negotiable
About BRAC International:
BRAC International (BI), a leading non-profit organization, is on a mission to empower people and communities facing poverty, illiteracy, disease, and social injustice. Our vision is to create a world free from exploitation and discrimination, where everyone has the opportunity to realize their potential. We design proven, scalable solutions that equip people with the support and confidence they need to achieve their potential.
BRAC was founded in Bangladesh in 1972 and over the last five decades has grown to become one of the world’s largest non-governmental organisations (NGOs), reaching over 100 million people. We started our first international operation by venturing into Afghanistan in 2002, building on lessons from our work in Bangladesh to support a nation devastated by war. Currently operating in 16 countries across Asia and Africa. Born, proven and led in the Global South, BRAC International brings a unique Southern perspective and commitment to continuous learning, providing a depth of insight, experience and evidence to meet the needs of diverse communities with humility and courage across Asia and Africa. To learn more about BRAC International, please visit (www.bracinternational.org)
Our Core Values:
Integrity: We approach our work with honesty and integrity.
Innovation: We innovate and iterate to improve our impact.
Inclusiveness: We foster inclusion to reach those who need it most.
Effectiveness: We strive for effectiveness to better serve people in poverty.
If you feel you are the right match for the above-mentioned position, please follow the application process to grab your dream opportunity!
Qualified and interested candidates are recommended to email their Resume with a signed cover letter in a single PDF format and any supporting documents to bracrwandarecruitment@gmail.com; mentioning a brief academic background, career summary, core competence, notarized copies of academic qualifications and professional certifications (if any) etc. within 250 words.
Please mention the name of the position in the subject bar.
Application deadline: 5th November 2024
BRAC is committed to safeguarding children, young people and adults, and expects all employees and volunteers to share the same commitment. We believe every stakeholder and every member of the communities we work with has the right to be protected from all forms of harm, abuse, neglect, harassment, and exploitation – regardless of age, race, religion, and gender, status as an individual with a disability or ethnic origin. Therefore, our recruitment policy and procedure include extensive background checks and disclosure of criminal records in order to ensure safeguarding to the fullest extent.
“BRAC International is an equal opportunities employer”
Click here to visit the website source
4. Head of Finance & Accounts
BRAC International is Hiring! Join BRAC International to create opportunities for people to realise their potential.
Position: Head of Finance & Accounts
Job Location: BRAC International Rwanda/ Country Office, Kigali
About the Role:
Reporting directly to the Country Director, Rwanda and working closely with the Country Management Team, the Head of Finance and Accounts will be responsible for effective, efficient, and timely accomplishment of the finance business services. As a member of the Country Management Team, the incumbent’s major responsibilities will include the following:
Manage the general finance, compliance and accounting systems and ensure reliability of accounting records and timeliness of financial reports of the Country Office in accordance with BRAC policies and procedures and International Financial Reporting Standards. Direct and control the administration of all financial, treasury and accounting activities in accordance with BRAC policy and in compliance with fiscal, legal, and statutory requirements of the host country. Provide guidance on financial management during planning and budgeting for the country’s financial operations and providing the analysis and interpretation of the results for sound management decision and action. Provide portfolio and pipeline projects undertaken in the country with the appropriate financial support for the efficient and effective project implementation and development. Coordinate and provide the required financial and administrative information and requirements of the Regional Office (RO) and the Head Office (HO).
Key Responsibilities:
Financial planning, budgeting and reporting:
- Develop and oversee the implementation of a comprehensive financial management plan that will support the efficient and effective delivery of the BRAC Rwanda Programmes.
- Coordinate the annual budgeting process as well as any other financial plans and forecasts.
- Prepare financial management reports to track performance against budget and report the results to the Country Director, Rwanda CMT and Regional Office/Head Office.
- Ensure the accuracy, completeness, and timeliness of financial reports to donors, partners, and internal stakeholders.
Financial advice:
- Provide advice to the Country Director, Country Management Team, Programme and Project Managers on all financial matters, including making recommendations for improving efficiency and optimizing the use of financial resources.
- Provide support to Programme and project managers on all areas of project financial management, including budgeting, monitoring, reporting and compliance with donor financial rules and regulations.
- Provide advice on the tax status of BRAC Rwanda and the applicability of national taxes to staff and operations and ensure compliance with national tax laws and regulations.
- Provide or coordinate finance training for project managers and other staff in BRAC Rwanda CO.
Financial control, risk management and compliance:
- Ensure that an internal control framework is in place, and that processes are in place to ensure compliance with established procedures.
- Participate in the development of country and regional financial policies and procedures.
- Assist in the identification and management of financial and other risks through the preparation of a risk register and provide advice on risk management.
- Ensure the completeness and accuracy of financial data across the country through the establishment of checklists and monthly reviews of financial data.
Cash management and resource mobilization:
- Manage the cash resources of the office ensuring that resources are optimally utilized, and that exchange rate risk is minimized.
- Provide advice and support in resource mobilization initiatives when required.
Staff Management, Development and Support & Other Duties:
- Supervise the BRAC Rwanda finance team (at Country Office & Field Office) and manage their performance and professional development.
- Provide support to finance staff on systems, processes, procedures, and technical accounting matters.
- Build high quality teams of finance and administration staff through capacity building and participation in recruitment, evaluation, and career development.
Safeguarding responsibilities:
- Ensure the safety of team members from any harm, abuse, neglect, harassment and exploitation to achieve the programme’s goals on safeguarding implementation.
- Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment.
- Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.
- Follow the safeguarding reporting procedure in case any reportable incident takes place, encourage others to do so.
Academic Qualifications:
- Bachelor’s degree in Human Resources Management or a related field. Master’s degree preferred.
Required Skills, Competencies & Knowledge:
- Excellent people management skills including warmth and sensitivity, conversational, able to relate to and effectively communicate with people from different cultures (at various levels within the organization)
- High integrity and a strong sense of professional ethics with proven ability to handle sensitive and confidential situations and documentation.
- Working knowledge of Human Resources practices including good knowledge of Rwanda employment labor laws.
- Proficiency in Microsoft Office products, Google platform, and virtual technologies such as Skype, Zoom.
- Excellent planning and organizational skills; ability to plan and coordinate work, ensure the efficient flow of projects and processes
- Ability to interact positively with all levels of the organization and across organizational and cultural boundaries
- Excellent relationship management skills and ability to communicate in all forms (written, verbal, negotiation, presentation skills)
- Ability to prioritize and deal with competing demands to deliver results.
- Ability to work under pressure and manage tight deadlines.
- Excellent Excel and PowerPoint skills
Experience Requirements:
- Five (5) years of working experience with an International NGO or other international organization; of which four (4) years must have been at senior level; or equivalent combination of both education and experience.
Employment type: Regular/Fixed-Term
Salary: Negotiable
About BRAC International:
BRAC International (BI), a leading non-profit organization, is on a mission to empower people and communities facing poverty, illiteracy, disease, and social injustice. Our vision is to create a world free from exploitation and discrimination, where everyone has the opportunity to realise their potential. We design proven, scalable solutions that equip people with the support and confidence they need to achieve their potential.
BRAC was founded in Bangladesh in 1972 and over the last five decades has grown to become one of the world’s largest non-governmental organisations (NGOs), reaching over 100 million people. We started our first international operation by venturing into Afghanistan in 2002, building on lessons from our work in Bangladesh to support a nation devastated by war. Currently operating in 16 countries across Asia and Africa. Born, proven and led in the Global South, BRAC International brings a unique Southern perspective and commitment to continuous learning, providing a depth of insight, experience and evidence to meet the needs of diverse communities with humility and courage across Asia and Africa. To learn more about BRAC International, please visit (www.bracinternational.org)
Our Core Values:
Integrity: We approach our work with honesty and integrity.
Innovation: We innovate and iterate to improve our impact.
Inclusiveness: We foster inclusion to reach those who need it most.
Effectiveness: We strive for effectiveness to better serve people in poverty.
If you feel you are the right match for the above-mentioned position, please follow the application process to grab your dream opportunity!
Qualified and interested candidates are recommended to email their Resume with a signed cover letter in a single PDF format and any supporting documents to bracrwandarecruitment@gmail.com; mentioning a brief academic background, career summary, core competence, notarized copies of academic qualifications and professional certifications (if any) etc. within 250 words.
Please mention the name of the position in the subject bar.
Application deadline: 5th November 2024
BRAC is committed to safeguarding children, young people and adults, and expects all employees and volunteers to share the same commitment. We believe every stakeholder and every member of the communities we work with has the right to be protected from all forms of harm, abuse, neglect, harassment, and exploitation – regardless of age, race, religion, and gender, status as an individual with a disability or ethnic origin. Therefore, our recruitment policy and procedure include extensive background checks and disclosure of criminal records in order to ensure safeguarding to the fullest extent.
“BRAC International is an equal opportunities employer”
Click here to visit the website source
5. Operations Manager
BRAC International is Hiring! Join BRAC International to create opportunities for people to realise their potential.
Position: Operations Manager
Job Location: BRAC International Rwanda/ Country Office, Kigali
About the Role:
The Operations Manager will be a key leadership position responsible for ensuring that BRAC Rwanda operations run smoothly and efficiently. The position holder will also be responsible for developing and implementing strategies to improve the organization’s operational efficiency. The Operations Manager will oversee efficient Procurement processes, robust IT infrastructure, and effective administration, enabling BRAC Rwanda to achieve its mission and strategic goals.
Key Responsibilities:
- Operational Strategy and Management:
- Implement integrated operational policies and guidelines aligned with organizational strategy.
- Ensure timely operations, within budget, and with quality assurance.
- Lead and supervise the Procurement and Administration teams to ensure efficient operations and compliance with policies and procedures.
- Guidelines Review and Compliance:
- Conduct regular reviews of BRAC International guidelines and statutory legislations to stay updated on changes and developments.
- Collaborate with department heads and teams to assess existing processes and practices for compliance.
- Develop and implement effective processes and standards to enhance compliance and efficient operations.
- Procurement Management:
- Oversee procurement processes, including vendor selection, negotiations, and contract management, to ensure cost-effective and quality procurement of goods and services.
- Implement procurement best practices and ensure transparency and accountability in procurement operations.
- Administration and Facility Management:
- Ensure efficient administrative processes, including office management, logistics, and facility maintenance, to support the smooth functioning of BRAC Rwanda’s operations.
- Develop and maintain relationships with key stakeholders (such as landlords and service providers)
- Oversee compliance with health and safety regulations and the implementation of security measures.
- Performance Monitoring and Reporting:
- Establish and track key performance indicators (KPIs) to measure the efficiency and effectiveness of operations.
- Prepare regular reports and presentations for senior management and stakeholders on operational performance.
- Safety and security Management:
- Responsible for the safety and security management for all Country Office’s assets, properties and staff.
- Enforce comprehensive safety and security policies, including workplace safety, emergency preparedness, and response plans for Country Office.
- Conduct regular risk assessments and implement measures to mitigate identified risks to employees, visitors, organization assets, and reputation.
- Monitor compliance with safety regulations and ensure effective safeguarding of premises, staff and assets is maintained.
- Coordinate, report, and manage safety incidents and follow–up actions by ensuring detailed records of incidents are monitored and closed.
Safeguarding responsibilities:
- Ensure the safety of team members from any harm, abuse, neglect, harassment and exploitation to achieve the programme’s goals on safeguarding implementation.
- Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment.
- Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.
- Follow the safeguarding reporting procedure in case any reportable incident takes place, encourage others to do so.
Key Performance Indicators (KPIs):
Procurement Efficiency
- Percentage reduction in procurement costs without compromising quality.
- Timely procurement cycle completion and vendor performance evaluations.
IT Infrastructure
- Uptime and reliability of IT systems and networks.
- Successful implementation of technology initiatives and improvements.
Administration and Facility Management
- Timely and cost-effective facility maintenance and logistics management.
- Adherence to health and safety regulations.
Cross-functional Collaboration
- Feedback from department heads and SMT on the effectiveness of cross-functional teamwork.
- Successful implementation of integrated projects and initiatives.
Performance Monitoring and Reporting
- Accuracy and timeliness of performance reports.
- Achievement of KPIs related to operational efficiency and effectiveness.
Academic Qualifications:
- University Degree (Masters in Finance, Procurement, Business Studies or a related field is desired).
- Bachelor Degree in IT, Management, procurement, Finance, or close discipline
- MBA is a preferred.
Required Skills, Competencies & Knowledge:
- Strategic Thinking
- Leadership and Team Management
- Decision-Making and Problem-Solving
- Compliance and Risk Management
- Change Management and Adaptability.
Experience Requirements:
- Minimum 5 years of proven experience in NGO, including at least 2 senior-level management role.
- Experience in working with partner NGOs and in establishing effective linkages with different input/service providers, government agencies and other stakeholders.
- Experience in similar management position.
Employment type: Regular/Fixed-Term
Salary: Negotiable
About BRAC International:
BRAC International (BI), a leading non-profit organization, is on a mission to empower people and communities facing poverty, illiteracy, disease, and social injustice. Our vision is to create a world free from exploitation and discrimination, where everyone has the opportunity to realize their potential. We design proven, scalable solutions that equip people with the support and confidence they need to achieve their potential.
BRAC was founded in Bangladesh in 1972 and over the last five decades has grown to become one of the world’s largest non-governmental organisations (NGOs), reaching over 100 million people. We started our first international operation by venturing into Afghanistan in 2002, building on lessons from our work in Bangladesh to support a nation devastated by war. Currently operating in 16 countries across Asia and Africa. Born, proven and led in the Global South, BRAC International brings a unique Southern perspective and commitment to continuous learning, providing a depth of insight, experience and evidence to meet the needs of diverse communities with humility and courage across Asia and Africa. To learn more about BRAC International, please visit (www.bracinternational.org)
Our Core Values:
Integrity: We approach our work with honesty and integrity.
Innovation: We innovate and iterate to improve our impact.
Inclusiveness: We foster inclusion to reach those who need it most.
Effectiveness: We strive for effectiveness to better serve people in poverty.
If you feel you are the right match for the above-mentioned position, please follow the application process to grab your dream opportunity!
Qualified and interested candidates are recommended to email their Resume with a signed cover letter in a single PDF format and any supporting documents to bracrwandarecruitment@gmail.com; mentioning a brief academic background, career summary, core competence, notarized copies of academic qualifications and professional certifications (if any) etc. within 250 words.
Please mention the name of the position in the subject bar.
Application deadline: 5th November 2024
BRAC is committed to safeguarding children, young people and adults, and expects all employees and volunteers to share the same commitment. We believe every stakeholder and every member of the communities we work with has the right to be protected from all forms of harm, abuse, neglect, harassment, and exploitation – regardless of age, race, religion, and gender, status as an individual with a disability or ethnic origin. Therefore, our recruitment policy and procedure include extensive background checks and disclosure of criminal records in order to ensure safeguarding to the fullest extent.
“BRAC International is an equal opportunities employer”
Click here to visit the website source
6. Head of Programmes
BRAC International is Hiring! Join BRAC International to create opportunities for people to realise their potential.
Position: Head of Programmes
Job Location: BRAC International Rwanda/ Country Office, Kigali
About the Role:
The purpose of the Head of Programmes (HoP) position is to function as point of contact for the day-to-day management of the programs of interests of the BRAC Rwanda as an organization. She/he will take lead of strategic planning, program development, program risk management and provide supportive supervision to Program Managers / coordinators across the entire program portfolio in Rwanda. She/he will provide leadership and direction on program development, implementation, and resource mobilization as well as integrating effective monitoring and evaluation frameworks into program design and implementation. The HoP will maintain close contact with the technical anchors at BRAC International HQ, and at the Africa Regional Office to ensure BRAC Rwanda profile and reputation with stakeholders are strong and reflect organizational values, vision, and mission. The HoP will deputize for the Country Director where necessary to ensure that desired program outcomes and objectives are delivered.
Key Responsibilities:
- Strategic Oversight:
- Has shared leadership accountability for the Country Program strategy to deliver impactful programming and operations in Rwanda.
- Supports the development of a culture that reflects the values, vision, and mission of BRAC Rwanda.
- Will take lead in planning, promotion, implementation, and evaluation of programs and make sure an appropriate program framework is in place and program/project operations are consistent with regulatory guidelines and internal processes.
- Support BRAC Rwanda to deliver outstanding results for beneficiaries and be the main liaison focal with donors.
- Participate in designing and managing a coherent organizational structure that is consistent with organizational practices and appropriate to program needs.
- Participate in Country Management Team meetings.
- Together with the Country Director, the HoP organizes and participates in the meetings of the Board of Directors of BRAC Rwanda
- Participate fully in the annual budget process, leading the program budgeting process, and provides ongoing oversight and management of the program budget.
- Deputize for the Country Director.
- Program Performance, Monitoring, Evaluation and Learning:
- Oversight of the entire BRAC Rwanda Program portfolio, ensuring strong design, implementation and learning from our programs
- Main supporting responsibility for the implementation of our flagship AIM Program, ensuring systems, processes, and structures in place to meet donor targets and deliverables.
- Serve as overall budget holder for programming department; manage and support budget holders for individual projects and grants.
- Drive achievement of all project results and oversee project work planning, performance management, program frameworks, and risk forecasting and mitigation including through field visits to project sites and ensure that all project assistance is technically sound and appropriate.
- Support program teams to track and manage program and project milestones and deliverables, ensuring that goals are met, and deliverables are provided on time.
- Define program indicators and develop data relevant resources and tools (including M&E plan, technical data collection tools, databases, dashboards, and reporting templates), that align with M&E Standards, donor requirements and overall BRAC goals.
- Lead quarterly Program Management Team (PMT) review meetings, follow up and support implementation of ‘Action Points’ from quarterly PMT meetings.
- Work in close collaboration with program leadership to implement studies or operational research, supervising data collection and analysis and presenting results.
- Document processes and achievements to ensure best practices are captured and disseminated. This will include the continual re-evaluation of program activities and information, with resulting activity adjustments in keeping with new insights.
- Produce written reports on program activities, capturing the impacts of activities.
- Ensure action planning and execution to resolve audit and evaluation findings and recommendations in a conclusive and timely manner.
- Fundraising, Networking and Partnerships:
- Help to establish, maintain, and improve active working relationships with the host government authorities at central and local levels.
- Represent BRAC Rwanda in sector working groups, network/alliance meetings, events and forums at national and international levels.
- Manage relationships with stakeholders, participating in BRAC-wide and regional initiatives.
- Ensure effective partnerships at all levels as per standard procedures and guidelines of the organization including building capacity of the partner organizations.
- Support Program and Project Managers to strengthen networks in the collaboration with various actors at local levels as well as building strategic networks and alliances.
- Ensure effective information flow and communication with other stakeholders including partners and international teams.
- Initiate and nurture networks and alliances with academia, and research institutions.
- Coordinates overall funding process from donors including identifying strategic leads, developing funding strategies that support country program growth.
- In close coordination with GRMP and in-country teams, lead the development of high-quality concept notes and proposals for submission to various donors.
- Ensure preparation of timely and high quality institutional and donor reports that reflects the impact of BRAC’s programs in Rwanda.
- Provide leadership in organizing and managing external stakeholders’ meetings to share learnings.
- Staff Management, Mentorship, and Development:
- Promote accountability and high performance, encourages a team culture of learning, creativity and innovation.
- Ensure appropriate staffing within the Programs Department/unit including at field office levels for all staff to understand and to perform their roles.
- Manage the Program team; define expectations, provide leadership and technical support as needed, and evaluate direct reports regularly.
- Manage the recruitment, training, and promotion of staff as appropriate and ensure availability of appropriate professional development opportunities for staff.
- Incorporate staff development strategies and Performance Management Systems into the team building process.
- Manage the performance of all staff in the Program Department through effective use of the Performance Management System, including the establishment of clear, measurable objectives, ongoing feedback, periodic reviews and fair and unbiased evaluations.
- Safeguarding, Safety and Security
- Establish a safeguarding culture across all levels of the program by implementing the safeguarding policy.
- With support of the Safeguarding team support and implement Risk assessment and mitigation plan for all projects
- Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment.
- Responsible for ensuring team members are appropriately trained, supported, and have access to resources regarding issues that are identified and actioned in accordance with the safeguarding policy and procedure.
- Follow the safeguarding reporting procedure in case any reportable incident takes place, encourage others to do so.
- Work with the Safety and Security focal persons to ensure that minimum operating standards are met by field teams and that periodic security assessments are carried out and reports submitted to the Country Senior Management team on time.
Safeguarding responsibilities:
- Ensure the safety of team members from any harm, abuse, neglect, harassment and exploitation to achieve the programme’s goals on safeguarding implementation.
- Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment.
- Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.
- Follow the safeguarding reporting procedure in case any reportable incident takes place, encourage others to do so.
Academic Qualifications:
- University Degree in development or business or education or social sciences or other related fields.
- Post graduate qualifications in the same field is an added advantage.
Required Skills, Competencies & Knowledge:
- Excellent knowledge for establishing and managing a strong monitoring, evaluation and learning system for complex programs.
- Experience in designing and conducting quantitative and qualitative data collection, including social impact assessment, desk reviews, interviews, and field work.
- Substantial knowledge and experience of effective financial and budgetary control and supporting projects to stay on course with implementation.
- Exceptional general management and communication skills, including ability to communicate effectively with people of varied professional and cultural backgrounds.
- Previous experience of managing and developing a sizable team and the ability to lead, motivate and develop others to achieve high impact results.
- Strong strategic and creative thinking
- Demonstrated ability to take a strategic view across a large complex program portfolio.
- Excellent communication and negotiation skills.
- Demonstrated skills in writing, editing and reporting.
- Good knowledge of financial and administrative management.
- Personal commitment, drive for results, efficiency, and flexibility.
- Proficiency in the use of MS Office.
- Ability to mobilize and influence different audiences and communities.
- Able to capacity build and develop others.
- Commitment to the organizational vision, mission and values.
- Good understanding of main program sectors of BRAC Rwanda which includes education, health, food security/livelihoods, youth and women empowerment.
Experience Requirements:
- A minimum of 10 years’ management experience in an NGO or other humanitarian environment, including significant field operations in running development programs.
- Proven experience in designing and winning competitive proposals for major institutional donors as well as managing grants including compliance with the donor standards.
Employment type: Regular/Fixed-Term
Salary: Negotiable
About BRAC International:
BRAC International (BI), a leading non-profit organization, is on a mission to empower people and communities facing poverty, illiteracy, disease, and social injustice. Our vision is to create a world free from exploitation and discrimination, where everyone has the opportunity to realize their potential. We design proven, scalable solutions that equip people with the support and confidence they need to achieve their potential.
BRAC was founded in Bangladesh in 1972 and over the last five decades has grown to become one of the world’s largest non-governmental organisations (NGOs), reaching over 100 million people. We started our first international operation by venturing into Afghanistan in 2002, building on lessons from our work in Bangladesh to support a nation devastated by war. Currently operating in 16 countries across Asia and Africa. Born, proven and led in the Global South, BRAC International brings a unique Southern perspective and commitment to continuous learning, providing a depth of insight, experience and evidence to meet the needs of diverse communities with humility and courage across Asia and Africa. To learn more about BRAC International, please visit (www.bracinternational.org)
Our Core Values:
Integrity: We approach our work with honesty and integrity.
Innovation: We innovate and iterate to improve our impact.
Inclusiveness: We foster inclusion to reach those who need it most.
Effectiveness: We strive for effectiveness to better serve people in poverty.
If you feel you are the right match for the above-mentioned position, please follow the application process to grab your dream opportunity!
Qualified and interested candidates are recommended to email their Resume with a signed cover letter in a single PDF format and any supporting documents to bracrwandarecruitment@gmail.com; mentioning a brief academic background, career summary, core competence, notarized copies of academic qualifications and professional certifications (if any) etc. within 250 words.
Please mention the name of the position in the subject bar.
Application deadline: 5th November 2024
BRAC is committed to safeguarding children, young people and adults, and expects all employees and volunteers to share the same commitment. We believe every stakeholder and every member of the communities we work with has the right to be protected from all forms of harm, abuse, neglect, harassment, and exploitation – regardless of age, race, religion, and gender, status as an individual with a disability or ethnic origin. Therefore, our recruitment policy and procedure include extensive background checks and disclosure of criminal records in order to ensure safeguarding to the fullest extent.
“BRAC International is an equal opportunities employer”
Click here to visit the website source
