Operations Manager
Location: RW
Category: International Positions
Employment Status: Full-Time
Overview
Jhpiego is seeking an Operations Manager reporting to the Finance & Operations Director who will coordinate and provide effective procurement and transport management support to Jhpiego Rwanda under the ISDA Project. The ISDA is a five-year cooperative agreement to improve the quality of reproductive, Maternal, maternal and child health (RMNCH) and malaria services, The ISDA supports the Rwandan Ministry of Health (MOH) to contribute to the reduction of infant and maternal mortality and incidence of malaria in Rwanda, focusing on improving the availability, quality and utilization of RMNCH and malaria services and improving the health of women, adolescent, and children under five.The Operations Manager will be responsible for ensuring a proper Procurement Management, and Logistics in compliance with the organization and donors policies, rules & regulations.
Applications closes on September 6th 2023.
Responsibilities
Procurement of Goods & Services:
- Oversee Local procurement activities by reviewing item specifications, Bid Analysis and Basic Vendor selection in line with Jhpiego and Donor rules and regulations.
- In conjunction with Procurement Committee, conduct regular market survey, Pre-qualified and Pre-qualification vendors selection in Compliance with Jhpiego policy
- Make sure all Purchasing orders are prepared, charged to the correct IONs and sent to Vendors on time
- Ensure that adequate, timely and complete documents are submitted to the finance department for payments to suppliers and service providers
- Using procurement trackers, ensure that all procurements requested have been completed and delivered to the intended project implementation areas
- Review procurement activities to identify bottlenecks within the system and propose actions to mitigate potential risks
Transport:
- By supervising the Senior Transport Officer, the Operations manager will make sure all vehicles are well managed and used efficiently and car tracking systems are installed in all vehicles.
- Ensure the weekly vehicle movement tracking sheet is well recorded and movement combined to avoid waste or misuse of vehicles
- Assist and coach the Senior Transport officer and Senior Drivers in management.
- Other duties as signed by management.
Required Qualifications
- Masters’ degree of Business Administration or related field with a minimum 8 years relevant experience in relevant domain.
- Experience in managing teams and supervising multi-cultural staff.
- Minimum 8 years work experience in operations management in the international development sector
- Procurement management with international NGO experience
- Experience of working in USAID Funded Organizations is preferred.
- Relevant experience in logistics and Vehicle fleet management experience including use of car tracking systems.
- High awareness of procurement and logistics policies with the ability to adapt the existing policies and enforce their implementation;
- Strong administrative, managerial and organizational skills.
- Resourcefulness and the ability to prioritize and cope with high work demand.
- The ability to work closely within a team and to improvise and work in an atmosphere that can be stressful
- Be self-motivated, proactive and have a positive attitude to work requiring minimum supervision.
- Excellent organizational skills including the ability to handle a variety of assignments sometimes under pressure of deadlines.
- Ability to communicate effectively and build relationships at all levels, instilling trust and confidence, taking into account cultural and language differences.
- Excellent interpersonal and communication skills
- Proficiency in both written and spoken English, Kinyarwanda and French;
- Be of high integrity and have a sense of confidentiality;
- Proficient in the use of computers especially Microsoft Office, outlook and basic skills of QBE
Preferred Qualifications
Jhpiego offers competitive salaries and a comprehensive employee benefits package.
Please apply at www.jobs-jhpiego.icims.com
Applicants must submit a single document for upload to include: cover letter, resume and references.
For further information about Jhpiego, visit our website at www.jhpiego.org
Note: The successful candidate selected for this position will be subject to a pre-employment background investigation.
Jhpiego is an Affirmative Action/Equal Opportunity Employer
Jhpiego does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, orientation or any other fees
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