OPERATION FACILITATOR POSITION OPPORTUNITY
Women Progress Family (WPF Rwanda) is a local non-profit and non-governmental
organization, which operates in Rwanda since September 2019 with the mission of
serving the poor families, vulnerable Women, children and youth.
WPF Rwanda is looking for a fresh start up professional willing to grow their career, with
strong passion in field-based project from Non-Governmental Organization and who will
assume an Operation Facilitator position under its new office based in Muhanga district.
The selected candidate will spend 50% of her/his time handling secretarial tasks and
office management in our office and 50% on field based projects. As an Operation
Facilitator, you will be handling daily tasks related to our ongoing and future projects,
like preparing requests, dealing with suppliers, responding incoming calls and other
communications, greeting visitors, beneficiaries and donors, as well as managing files,
updating paperwork and other documents, and performing other general office clerk
duties and errands.
The position holder will report to the Program Manager and executive director and will
be scheduling regular field visit in beneficiaries and targeted groups. In order for you to
be selected as a candidate, you will need the ability to speak, listen and write clearly
English and Kinyarwanda, knowing French is an added value. You need to be proficient
with computer applications and MS Office, email, google drives and typing. A pleasing
personality with strong communication skills is also highly valued.
The ideal candidate will be a hard-working professional able to undertake a variety of
office support tasks and on field based projects, capable to work diligently under
planned schedule. This individual will be comfortable working with a high degree of
attention to detail and discretion as well as incorporating new and effective ways to
achieve better results.
Operation Facilitator work closely with a variety of professionals in office settings and
conduct regular follow up on field-based project, dealing with single mothers, youth,
girls and adolescents, families, women groups, teachers and local authorities. This can
include Office Managers and other leaders within the organization.
Operation Facilitator Responsibilities:
● Helping organize and maintain office common areas.
● Performing general office clerk duties and errands.
● Organizing travel by booking accommodation and reservation needs as required.
● Coordinating events as necessary.
● Maintaining supply inventory and office equipment as needed.
● Aiding with client reception as needed.
● Handling incoming calls and other communications.
● Managing filing system and Recording information as needed.
● Greeting clients and visitors as needed.
● Updating paperwork, maintaining documents, and word processing.
● Experience as a virtual assistant.
● Creating, maintaining, and entering information into databases
● Coordinate with other departments to ensure compliance with established policies
● Maintain trusting relationships with suppliers, customers and colleagues
● Perform office management and receptionist duties when needed
● Drafting proposals to be reviewed and approved
● Scheduling and perform field work
● Preparing monthly, quarterly and annual reports
Operation Facilitator Requirements:
● High school diploma or associate’s degree.
● Ability to write clearly and help with word processing when necessary.
● Warm personality with strong communication skills.
● Ability to work well under limited supervision.
● Great communication skills
● Females and local residents are encouraged to apply
● Having a valid driver’s license is an added value
● Having strong desire to grow professionally
● Team player with strong interpersonal and cross-cultural skills.
What to expect as an Operation Facilitator
Opportunity to learn and grow in a challenging work environment. Monthly stipend,
transport and communication allowances
How to apply
Interested candidate meeting the requirements mentioned above should submit their
application documents comprised by Cover letter, CV, and schools certificates
addressed to the Executive Director of WPF Rwanda through the email:
wpf.operation@gmail.com and cc: womenprogressfoundation@gmail.com not later than
July 25, 2023 at 5:00PM.
Done at Kigali July 10, 2023
Gustave MUVUNYI
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