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JOB TITLE: Monitoring Assistant (Home Grown School Feeding)
JOB GRADE: Service Contract, Level 5
REPORTING TO: HOME-GROWN SCHOOL FEEDING PROGRAMME ASSOCIATE
DURATION: 12 Months renewable
NUMBER OF POSITIONS: 2 positions
LOCATION: Kirehe (1) and Karongi (1)
ABOUT WFP
The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
ORGANIZATIONAL CONTEXT
The United Nations World Food Programme (WFP) is the world’s largest humanitarian agency, fighting hunger worldwide. WFP Rwanda works in partnership with the Government and other stakeholders through the direct implementation of integrated programmes targeting the most vulnerable people and will progressively shift towards building national capacity to formulate, manage and implement programmes for achieving zero hunger. In implementing its activities, WFP will bridge the humanitarian–development nexus and leverage its extensive experience and the contributions it has made in Rwanda over many decades in order to achieve five strategic outcomes:
- Refugees and returnees in Rwanda have access to adequate and nutritious food at all times.
- Vulnerable populations in food-insecure communities and areas have improved access to adequate and nutritious food all year.
- Children under 5, adolescents and pregnant and nursing women and girls in Rwanda have improved access to nutritious foods and services that enable them to meet their nutrition needs all year.
- Smallholder farmers, especially women, have increased marketable surplus and access to agricultural markets through efficient supply chains by 2030.
- The Government of Rwanda and the humanitarian community is provided with adequate, timely, cost-efficient and agile supply chain services and expertise necessary to effectively respond to emergency crisis.
Under Strategic Outcome 2, WFP provides home-grown school feeding in food insecure areas in Rwanda and acts as a key technical partner of the Government of Rwanda in developing and expanding the national school feeding programme. WFP is recruiting for two School Feeding Monitoring Assistants, one to be based in Kirehe Field Office, Rwanda and the other in Karongi Field Office, Rwanda. The position will contribute to the overall monitoring and implementation of the school feeding programme.
JOB PURPOSE
To coordinate and perform monitoring activities within a specific coverage area and provide reports to support the effective delivery of assistance packages.
4Ps CORE ORGANISATIONAL CAPABILITIES
Purpose
- Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
- Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
- Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
- Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.
People
- Look for ways to strengthen people’s skills: Trains junior teammates on new skills and capabilities.
- Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
- Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
- Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.
Performance
- Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
- Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
- Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
- Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.
Partnership
- Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
- Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
- Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
- Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfil internal and external partner needs.
KEY ACCOUNTABILITIES (not all-inclusive)
This is a one-year position with potential to extend. Under the direct and technical supervision of the Home-Grown School Feeding Programme Associate (Field Office level), the Monitoring Assistant will be responsible for the following key duties:
- Monitor the planned movements and distribution of food or non-food items, resolving routine issues and escalating where appropriate, to ensure that the quantity distributed, and the quality of the operation is in line with WFP standards;
2. Collect and summarize programme(s) data, collaborating with implementing partners where required, conduct analysis and prepare reports in order to support programme reviews and inform decision-making;
3. Ensure all output data is entered in the COMET system in an accurate and timely manner;
4. Support monthly reconciliations on commodity data between LESS and COMET through verification of entered data and reasons for variances;
5. Support the development and roll-out of a complaint feedback mechanism in the Home-Grown School Feeding programme;
6. Support the development and roll-out of the cash to schools’ model; ensure field level monitoring and reporting of cash;
7. Liaise with implementing partners and key stakeholders to gather feedback and comments to support programme reviews and improve services;
8. Liaise with the field office team, partners and the district coordinators and share contextual information to explain outcome and process monitoring indicators, particularly deviations from target (if any) on a quarterly basis;
9. Monitor the implementation of all activities under the Home-Grown School Feeding programme regularly, including those implemented by WFP (food, kitchen construction, etc.), World Vision, Gardens for Health International, Districts, MINEDUC and the Rwanda Biomedical Center;
10. Monitor implementation quality on a regular basis and ensure any issues identified are categorized as per guidance, logged in the system and followed upon according to the agreed standards;
11. Conduct monthly spot checks and stock verification to ensure proper stacking, and verify if physical inventory matches stack cards;
12. Support and participate in regular joint monitoring missions with implementing partners (World Vision, Gardens for Health) and district coordinators;
13. Review together with the Programme Associate and provide feedback to all implementing partner reports;
14. Lead the semi-annual data collection survey for the Home-Grown School Feeding programme;
15. Liase with Head Teachers, district coordinators, WFP FO and WFP CO to conduct quarterly trainings on food handling and safety with school cooks and storekeepers
OTHER SPECIFIC JOB REQUIREMENTS
- Arrange for monthly meetings with implementing partners (World Vision and GHI) on any issue relevant to the Home-Grown School Feeding programme, including but not limited to commodity pipeline, distribution arrangements, food entitlements, literacy education, infrastructure construction, WASH activities, nutrition, deworming, school governance, kitchen gardens/nutrition and other relevant issues to support effective communication flow and quality, efficient implementation and operations.
- Upon request and guidance of the HGSF CO team, provide, facilitate and assist in the organization of trainings for implementing partners, Government and school staff on WFP operational practices and WFP indicators, monitoring tools and methods, National School Feeding Operational Guidelines and any other relevant training in order to support trainees to independently implement, self-monitor and contribute to the success of WFP and government school feeding programmes in the coverage areas Prepare field mission reports to document programme implementation and to inform the FO monthly situation report;
- Support in collecting and documenting the lessons learnt for future project proposals;
- Any other duties assigned by the direct supervisor.
STANDARD MINIMUM QUALIFICATIONS
Education: Completion of a university degree in Nutrition/Health, Agriculture, Social Sciences, Rural Development and Monitoring and Evaluation or other relevant degree
Language: Fluency in both oral and written communication in English or French. The knowlegde of both is an added value. Fluency in Kinyarwanda.
FUNCTIONAL CAPABILITIES
| Capability Name | Description of the behaviour expected for the proficiency level |
| Strategic Management | Displays basic understanding of WFP’s policies and strategies to perform monitoring and/or evaluation activities and their inter-relationship. |
| Performance Management | Applies knowledge of WFP’s performance management system to manage resources and relationships to undertake monitoring actions or deliver straightforward evaluations of operations, programmes, or processes to WFP monitoring and/or evaluation quality standards. |
| Qualitative/Quantitative Methodology | Understand and applies an appropriate mix of established methods and data collection tools to monitoring, reviews or straightforward evaluations, in line with WFP’s strategic and operational results frameworks (metrics), WFP guidance and technical standards. |
| Data Analytics and Visualization | Collects and summarizes programme data, including information on shipments, distribution site logistics, the status of personas in need, and beneficiaries planned and reached for all programme assistance modalities and activities. |
| Programme Monitoring and Review | Gathers, organizes, and provides data on programme outputs, processes, and outcomes, including distribution plans and the status, quantity, and quality of food and cash distributed and technical assistance provided. |
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
- Has at least three years of experience in monitoring and evaluation: collecting programme output and outcome data, conducting quantitative and qualitative analyses, and reporting findings to management team, partners and other stakeholders.
- Has experience utilizing monitoring and evaluation systems and standards.
- Be familiar and willing to work in remote area
- Has experience working with local communities
TERMS AND CONDITIONS
This position is open for one year with a possibility of renewal, depending on fund availability and satisfactory performance.
WFP offers a competitive compensation package which will be determined by the contract type and selected candidate’s qualifications and experience.
Please visit the following websites for detailed information on working with WFP. http://www.wfp.org Click on: “Our work” and “Countries” to learn more about WFP’s operations
DEADLINE FOR APPLICATIONS
The deadline for receiving applications is 17 January 2022.
Qualified female applicants are especially encouraged to apply.
WFP has zero-tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.
