Monitoring and Evaluation Officer at Development Bank of Rwanda (BRD) : Deadline 02-07-2021

     I.  Background Information

Job Title:  Monitoring and Evaluation Officer

Job Grade: JG6

Division: SPIU

Duo Reports to: Functionally to the Manager – Strategy & Research

                          Administratively to REF Project Coordinator

Direct Reports: N/A

Indirect Reports: N/A

Contract terms: Open-Ended Contract

  II.   Purpose of the Job

BRD is recruiting for an Officer in charge of Monitoring and Evaluation (M&E) for the REF project and clean cooking RBF program under the BRD energy portfolio. The M&E Officer will monitor performance of all projects/loans/grants in the BRD energy/REF portfolio and manage BRD’s monitoring, evaluation and learning platform across all five REF windows and clean cooking RBF program, by ensuring that all necessary information is gathered, analyzed and presented in the right format and at the correct time. This will allow BRD and its partners to incorporate lessons learned whenever applicable. Particular attention will need to be paid to the implementation of the newest window (5), the Results Based Financing subsidy program, since monitoring and evaluation tools are still under development. He/she will liaise closely with claim and verification officers It is the responsibility of the M&E Officer to ensure that all monitoring and evaluation activities happen in accordance with the general REF Operations Manuals (OM) and clean cooking RBF OM, as well as with guidance from BRD’s management, the REF Steering Committee and the World Bank.

   III.  Main Responsibilities of the Job

Monitoring

• Keep track of company applications for all REF windows and clean cooking RBF program.
•  Keep track of the number of approved companies and their earmarked funds in all REF windows.
• Keep track of subsidy budget remaining per company and for the overall RBF program.
• Help in the establishment of project management and data processing tools for Window 5 (and other windows) and clean cooking RBF program and liaising closely with the claim and verification officer.
•  Collect information and manage the REF monitoring and evaluation learning platform and recommend upgrades to the platform/tool to ensure a comprehensive range is collected from all REF windows.
• Carry out field visits to collect client’s information.
• Support REF client management and communication.
• Carry out any other duty assigned by the line managers

Evaluation & Reporting

• Provide regular reports on performance of projects and loan repayments of REF clients and of the companies receiving the RBF subsidy (off-grid solar and clean cooking) and provide recommendations to management for further actions.
• Prepare impact reports of the REF project demonstrating the progress towards achievement of the overall objective.
• Prepare progress reports on clean cooking RBF implementation toward achieving key performance indicators.
•  Make periodic retrospective comparative studies for the financed projects by especially comparing the initial projections and actuals and make recommendation for management decision making.
• Report on progress against targets. Analyze the root causes of any shortfalls against the agreed targets set by Management and make recommendations for improvement of methods, systems or standard operating procedures.
• Schedule and conduct monitoring visits, baseline surveys, midterm, and end of project evaluations as well as routine outcome monitoring initiatives.

Learning

•  Analyze gathered data to provide lessons learned to the REF team and stakeholders.
• Management of the BRD REF and clean cooking MEL Frameworker
•  Document and share experiences, best practices, lessons learned, and revise tools and procedures applied for replication by other projects in the country/region and the BRD.
• Participate and contribute to management decision-making processes by availing all the project information acquired from M&E activities.
• Prepare periodic monitoring reports and present these to management.

Performance indicators

•  Weekly reporting to functional manager.
• Bi-weekly (every other week) briefing notes outlining key issues for Energy Portfolio Manager and Project Coordinator`s attention in regards to monitoring, evaluation and learning;
• Quarterly progress reports describing major activities undertaken and tasks accomplished during the reporting period and challenges hindering implementation process;
• Implemented REF MEL Framework;
• End of year performance report.

Working relationships

•  All departments

Professional, academic qualifications and experience

• A Bachelor’s degree in Economics, Finance, Accounting, Data Science, Business Administration or related discipline;
• At least 5 years of relevant professional experience in M&E, research, accounting or a similar discipline;
• Experience of working on projects related with lending to off-grid solar and mini-grids will be an added advantage;
• Experience of working on projects funded by World Bank or other development partners will be an added advantage;
• Exceptional communication, writing, analytical and reporting skills;
• Good organizational skills including attention to detail and multi-tasking skills;
• Strong working knowledge of Microsoft Office (Excel, Power point, Word, etc.);
• Proficiency in written and spoken English. Understanding of Kinyarwanda is an advantage.