Job Opportunity: Logistics Officer
Why Choose IntraHealth
At IntraHealth, we are a global team of creative, committed humanitarians on a mission. We are advocates, technologists, health workers, and communicators. Program officers, finance experts, and technical leaders. We are passionate and diverse. And we’re united in our belief that everyone everywhere should have the health care they need to thrive. That’s why we work every day to improve the performance of health workers around the world and strengthen the systems in which they work.
For almost 40 years in over 100 countries, IntraHealth has partnered with local communities to make sure health workers are present where they’re needed most, ready to do the job, connected to the technology they need, and safe to do their very best work. Our programs are designed with a deep understanding of and appreciation for the context of human rights, gender equality and discrimination, economic empowerment, and changing populations. And the longstanding relationships we have built with government agencies, private-sector partners, and members of civil society make our efforts stronger and more effective. Join us and together we can make lasting changes in global health—for all of us.
The USAID Ingobyi Activity is a five-year cooperative agreement to improve the quality of reproductive, Maternal, newborn, and child health (RMNCH) and malaria services, in a sustainable manner with the goal of reducing neonatal, child and maternal mortality in Rwanda. The Ingobyi Activity builds upon the tremendous gains Rwanda has made in the health sector as well as previous USAID investments in the health sector to provide a healthier, more productive future for all Rwandans. Ingobyi works to improve the availability, quality, and utilization of RMNCH and malaria services with resilience and sustainability.
SUMMARY OF ROLE
IntraHealth International seeks a Logistics Officer for the USAID Ingobyi Activity. Reporting to the Senior HR & Operations Manager and working closely with the Finance & Operations Team, the Logistics Officer will manage the store, prepare plan and coordinate the distribution of all purchased materials, support updating of assets inventory at least twice a year, coordinate hotel reservations for staff, and manage office reception area.
ESSENTIAL FUNCTIONS
Store & Assets Management:
- Responsible for management of office stores.
- Receive, arrange and distribute all purchased goods.
- File copies of store cards, store release forms, goods delivery and receipt notes, and donation letters.
- Assist the Senior HR & Operations Manager to make a list of obsolete goods/equipment to dispose of.
- Ensure movement of asset(s) is documented and tracked.
- Ensure asset list is updated every month and available in both soft and hard copies.
- Produce store inventory report every month.
- Ensure safety of items in store.
- Ensure proper asset management and inventory control mechanisms are in place and reliable.
- Lead performance of annual physical inventory as per IntraHealth International asset management policy.
- Track and document movement of IntraHealth assets.
- Maintain inventory of office equipment updated every quarter.
- Maintain updated assets register (inventory list).
- Work with Administrative Assistant to produce office supplies and stationery stock inventory reports every month.
Logistics support:
- Arrange accommodation for staff travelling to the field as per approved travel authorizations.
- Coordinate workshop, meeting, and training logistics.
- Receive invoices from hotels, check their completeness and submit them to finance for payment.
- Conduct reconciliation of invoices with hotels.
- Ensure the procurement tracker is updated on daily basis.
- Assist in the planning and preparation of meetings and conferences.
- Perform any other tasks requested supervisor.
Reception Duties
- Manage the front desk office.
- Answer all incoming calls and handle caller’s inquiries whenever possible.
- Re-direct calls as appropriate and take adequate messages when required.
- Receive and orient office visitors.
- Assist the Administrative Officer to manage incoming and outgoing correspondences.
MINIMUM REQUIREMENTS
- Bachelor’s degree in procurement/logistics, supply chain management, business administration or an equivalent relevant field.
- At least 3 years’ working experience from INGOs in the field of logistics, warehouse or store management.
- Good knowledge of USAID rules and regulations.
- Detailed understanding of policies and procedures governing accountability of USAID’s property, including assets acquisition, control, protection, and disposition.
- Experience with asset tracking systems.
- Experience creating and maintaining a dynamic inventory process.
- Demonstrated ability to create and maintain accurate inventory records, to include receipts and equipment transfers.
- Ability to handle multiple tasks simultaneously with prioritization.
- Proficiency in Microsoft Office 365 package.
- Good writing and verbal skills in English and French.
COMPETENCIES:
Managing Performance: Ability to plan and design practices, processes and procedures that allow for effective management of people, resources, and processes to optimize overall organizational performance. Managing for performance includes the ability to delegate and encourage growth and leadership across the team(s) as part of maximizing performance and productivity.
Strategic Thinking: Applies organizational knowledge to identify and maintain focus on key success factors for IntraHealth while recognizing, anticipating and resolving organizational challenges. Ability to develop organization- and industry-specific expertise and apply sound decision-making processes to reach productive resolutions that translates strategy into actionable business plans.
Effective Communication (Oral & Written): Understands effective communication concepts, tools and techniques; ability to effectively transmit, explain complex technical concepts in simple, clear language appropriate to the audience; and receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors
Risk Management: Knowledge of processes, tools and techniques for assessing and controlling the organization’s exposure to risks of various kinds; ability to apply this knowledge appropriately to diverse situations.
Innovation: Develops new, better or significantly different ideas, methods, solutions or initiatives within assigned role that result in improvement of IntraHealth’ s performance and meeting objectives, results and global commitments.
Accountability: Holds self and others accountable for all work activities, research, and personal actions and decisions; follows through on commitments and focuses on those activities that have the greatest impact on meeting measurable high-quality results for IntraHealth’ s success. Exercises ethical practices, respectful words and behaviors, and equitable treatment of others in all activities.
Summary of Benefits
IntraHealth International, Inc. is a great place to work and prides itself on its comprehensive benefits package. We offer competitive salaries and a dynamic inclusive work environment which supports health workers so they can improve the lives of people throughout the world.
IntraHealth International is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law, and requires affirmative action to ensure equality of opportunity in all aspects of employment. This is also to include inquiry about, disclosing, or discussing their compensation or the compensation of other applicants or employees.
Learn more about IntraHealth Careers @:http://www.intrahealth.org/section/careers
Learn more about “Who We Are” @: http://www.intrahealth.org/section/about-us1
Please apply by March 9, 2021
