Logistics Clerk at International Organization for Migration (IOM):Deadline: 25-10-2022

VACANCY NOTICE

Open to Internal and External Candidates Only

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context: 

Under the overall supervision of the Chief of Mission, (CoM), under the general supervision of the Resources Management Officer (RMO) and the direct supervision of the Senior Procurement and Logistics Assistant, the incumbent will support the Main office in all logistical related activities with the following duties and responsibilities:

Core Functions / Responsibilities: 

1. Follow- up on  the timely delivery of requested supplies, materials and keep the concerned project staff informed of the status of the delivery;
2. Coordinate with the receiving unit on Goods/Services to be received and obtain the satisfactory delivery notes;
3. Post MIGO  in PRISM for received Goods/Services/Works under Purchase Orders
4. Keep track, issue and receive stocks of expendable items like stationery, cleaning materials and ensure the database is always updated.
5. Report on the stock status of office supplies and assist in the stock replenishment in due time;
6. Support office cleanliness by coordinating the work of cleaners at office;
7. Assist in all other logistics services, such as maintenance and repair of office facilities (including preventive maintenance);
8. Maintain E-filing process improvement by allowing scanned copies of Procurement documents such as PO, invoices, contracts, etc. to be stored in SharePoint and made easily accessible from the corresponding PRISM transactions;
9. Liaise with Procurement and Finance to share in timely manner pertinent files to be uploaded in PRISM;
10. Maintain a high-level knowledge and process all manual filings through e-filing database for all documents from Requisitions-Payments-Storage-Distributions;
11. Maintain electronic files and its availability for easy-access of RMU staff;
12. Perform any other related task as requested.

Required Qualifications and Experience

Education

• Bachelor’s degree in Procurement, Logistics, Supplies Management or such other related field with 1 year of professional experience or
• High School Diploma with 3 years of professional experience.

Experience 

• At least 3 years’ experience in finance and administration
•  Mature individual, able to work independently, effectively and harmoniously with colleagues from varied cultures and professional backgrounds at all levels.
• Tolerant individual with ability to work with people from different background and with flexibility and able to work on overtime, when requested
• Capable of working under stressful and difficult conditions.
• Demonstrated ability to maintain accuracy and confidentiality in performing responsibilities.
• Previous work experience with an international/UN organization would be a strong advantage Prior work experience in an international organization an added advantage.
• Proficiency in computer skills, especially in MS Office (Excel, Outlook, Word etc).

Languages

• Fluency in English and Kinyarwanda is required (oral and written).

Required Competencies

The incumbent is expected to demonstrate the following values and competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: Fosters a sense of team spirit by developing a shared understanding, accountability and enthusiasm for the team’s work.
• Delivering results: Anticipates constraints, identifies solutions and takes responsibility for addressing critical situations.
• Managing and sharing knowledge: Encourages knowledge-sharing across units/departments and ensures that knowledge is captured, recorded and disseminated appropriately.
• Accountability: Plans and organizes work with a clear and deliberate focus, ensuring commitments are easily identified and progress is widely communicated.
• Communication: Seeks to share information with others, with due respect for diversity and the confidentiality of specific sensitive information.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

This application is open to all Rwandese citizen and any other foreign national as long as such an applicant has a right of residence and right to work in Rwanda at the time of application (IOM will not be responsible in securing such Visas or authorisations from the Government of Rwanda, any applicant of foreign nationality must provide authentic certification from Government of Rwanda in regard to right of residency and right to work in Rwanda at the time of application).

How to apply:

Interested candidates are invited to submit their applications to iomrwandarecruitment@iom.int by 25th October 2022 at the latest, referring to this advertisement.

The subject of your e-mail MUST indicate the reference code, the Position title as well as candidate’s names 

IOM Rwanda will only accept applications along with updated CV (Nationality, Education, Experience including responsibilities) and an application letter (not more than one page).

Only shortlisted candidates will be contacted.