Vacancy announcement
Logistician for Civil Peace Service Programme (CPS)
The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a federally owned international cooperation enterprise for sustainable development with worldwide operations. The GIZ Office in Kigali covers GIZ’s portfolio in Rwanda and Burundi. GIZ Rwanda/Burundi implements projects on behalf of the German Federal Ministry for Economic Cooperation and Development, the European Union and other commissioning authorities in the following priority areas: Sustainable Economic Development, Good Governance, Climate and Energy, Digitalization, Extractive Governance and Peace and Security in the Great Lakes Region.
The Civil Peace Service (CPS) is a programme aimed at preventing violence and promoting peace in crisis zones and conflict regions. It strives to build a world in which conflicts are resolved without resorting to violence. Nine German peace and development organizations run the CPS together with local partners. The CPS is funded by the German Government. CPS experts support people on the ground in their commitment to dialogue, human rights, and peace on a long-term basis. Currently, more than 300 international CPS experts are active in more than 40 countries.
Location: Kigali
Fixed Term:
Position: 1
Duty station: Huye
Start date: as soon as possible
The Logistician performs the following responsibilities and tasks:
- Responsibilities
- Safely and responsibly performing all official travels
- Regularly servicing and looking after official vehicles
- Taking into consideration all available information on road conditions, accessible routes, and locations
- Supporting administrative and financial operations in cooperation with the ZFD SIF Rwanda administrative specialist
- Management of logbooks for all CPS cars
- Assisting with other office work
Tasks
The Logistician performs the following tasks:
Driving services
- Providing transport services for office, project or programme staff, official visitors, and guests
- Running errands for the project, programme, or office, eg. sending letters and messages, paying bills and buying smaller quantities of office supplies
- Helping with transporting goods
- Cleaning the interior and exterior of the vehicle(s) regularly
- Checking oil, water, brakes and brake liquid, tyre pressure, battery levels and the entire vehicle, monthly or every 5,000 km (whichever is first), headlights, brakes, bodywork for dents etc.
- Documenting the project’s vehicle conditions, keeping a vehicle log, and recording monthly maintenance
- Calculating monthly petrol, oil and lubricant consumption for the daily cash fund and for forwarding monthly vouchers to cost accounting
- Reporting need for service and carrying out minor repairs
- Immediately reporting all involvement of the project or office vehicle in accidents, including minor accidents, damage, loss, or theft of vehicle fittings
- Using all available information (including current radio news on traffic conditions) to update daily knowledge of road conditions, current passable routes, and locations, and sharing this information with other office drivers
- Office work and services
- Identifying needs for procurement for ZFD SIF RW (Civil Peace Service Refugee Program in Rwanda) Huye office
- Monitoring office supplies and ordering new stationery for ZFD SIF RW Huye office
- Organizing maintenance companies to keep office clean and safe, ensuring its appliances are in good working order
- Updating regularly ZFD SIF RW inventory together with the ZFD Administrative Specialist
- Ensuring responsible use and maintenance of ZFD SIF RW equipment
- Assisting other colleagues whenever needed and necessary
- Carrying out other office work on request
- Organizing maintenance companies to keep office clean and safe, ensuring its appliances are in good working order
- Updating regularly ZFD SIF RW inventory together with the ZFD Administrative Specialist
- Ensuring responsible use and maintenance of ZFD SIF RW equipment
- Assisting other colleagues whenever needed and necessary
- Carrying out other office work on request
- Financial operations
- Managing petty cash withdrawal, keeping the cashbook, preparing, and entering vouchers
- Purchasing office stuff and materials according to GIZ rules
- Other duties/additional tasks
- Performs other duties and tasks on request from GIZ management
Required Qualifications, Competences and Experience
Qualifications and professional experience
- Bachelor’s degree in Finance or Economics, Accounting, Business or Business Administration, Logistic or in similar field
- Proficiency in Word, Excel and Power Point
- At least 3 to 5 years of work experience as a logistician with references
- Holds a valid driver’s license
- No major accidents in the past 3 years
Other knowledge, additional competences
- Fluent in English and Kinyarwanda (French would be an asset)
- Discipline and punctuality
- Resilience and patience
- Familiarity with the city, the region, and the country
- Willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management
Interested candidates should submit their application (motivation letter, updated CV, certificates and references), until 6th March 2023 at 4:00 PM, by e-mail to recruitment-rw@giz.de. All attachments should be put together in one PDF file not larger than 2 MB. Please quote the job title in the subject.
GIZ is an equal opportunities employer and is committed to the full inclusion of all qualified candidates. This includes the provision of reasonable accommodation, if needed, in order to participate in the job application and interview process and to perform essential job functions. Please let us know, if you have any particular requirements should you be invited for assessment/interview or that you wish us to take into account, when considering your application.
Women and persons with disabilities are particularly encouraged to apply.
Only shortlisted candidates will be contacted for test and interview.
GIZ Office Rwanda
KN 41 St. / Nr.17, Kiyovu
P.O. Box 59, Kigali,
Rwanda
GIZ Office Rwanda reserves all rights!
