Vacancy Announcement
Finance and Administration Officer
for
Rights-based Programme
Sexualised and gender-based violence Programme
The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a federally owned international cooperation enterprise for sustainable development with worldwide operations. GIZ has worked in Rwanda for over 30 years. The primary objectives between the Government of Rwanda and the Federal Republic of Germany are poverty reduction and promotion of sustainable development. To achieve these objectives, GIZ Rwanda is active in the sectors of Decentralization and Good Governance, Economic Development and Employment Promotion, Energy and ICT (Information and Communications Technology).
The position is part of the Rights-based Program (RBP) and the Prevention of sexualised and gender-based violence Programme (SGBV). RBP is a project of GIZ Rwanda aiming to strengthen the organisational development of selected civil society organizations in Rwanda. The project provides technical advice, financial assistance and training to support its partners organisations.
GIZ Rwanda will implement the new SGBV project in Rwanda. The implementation is set to start in July 2021. This project will work in close collaboration with the Ministry of Gender and Family Promotion (MIGEPROF) and Rwandan civil society organisations.
Location: Kigali
Fixed term: June 2022 (renewable)
Position: One (1)
The professional of administration and finance performs the following responsibilities and tasks for the following projects:
Rights-based Programme
Sexualised and gender-based violence Programme
A. Responsibilities:
Ensures that financial and administrative regulations are complied with GIZ standard procedures
Identifies relevant problems and issues and assisting in formulating implementation-oriented solutions
Ensures good communication and flow of information within the project/programme and with the GIZ offices
Representing the projects at GIZ Country Office and act as liaison person
B. Tasks
Administration
Responsible for organising administrative and logistical aspects of project activities (organising meetings and workshops, preparation of letters and documents for the respective projects and other tasks related to project management)
Procurement of office materials; monitoring the availability of accessories and stocks and carrying out procurement in accordance with guidelines
Identifies needs for procurement within RBP and SGBV and prepares local and international procurement according to GIZ rules and regulations
Checks all invoices to be paid through the project budgets
Files all necessary documents for the projects according to GIZ guidelines physically and electronically
Maintain an inventory for the office according to GIZ rules and guidelines
Ensure that computers and software function properly
Liaise with the GIZ Country Office on all admin, finance and contract related processes, strong collaboration with the respective finance managers in the projects
Finance and contract
Responsible for cash based on the vouchers collected daily
Reconcile the cash book and cash account daily
Report any surplus or shortfall in cash
Is involved in drawing up the annual internal controlling schedule and reports
Process settlement of applications for the reimbursement of travel expenses
Support the technical experts in the preparation of contracts, checking the contracts for completeness and checking of financial documents from consultants/consulting firms; monitor the progress of the contracts and prepare invoices
Filing documents in reference files or in DMS in line with GIZ’s filing rules
Check vouchers and receipts of local subsidies, financial agreement contracts submitted by the partners to ensure the use of fund in accordance with GIZ Regulations.
Request and follows approval of materially correctness
Monitors receivables account and settle on due date and if necessary, prepares reminder letters to partners for any delay in submitting justifications
Fills in local subsidies and consultants’ contracts requests form and submit all required documents to Country Office
Project management and other tasks
Ensuring that all rules according to data protection are followed
Strong cooperation with the data protection division in GIZ Headquarters
Acting as the digital/IT focal point for the mentioned projects
Taking on all other necessary tasks that might occur
Required qualifications, competences and experience
Qualifications and Professional experience:
BA/BSc in business management with a focus on finance, purchasing or contract management or similar area
Experience in the area of admin, finance, procurement and/or service contracts, including experience in project management
Excellent written and spoken language skills in English; fluency in French is an asset.
Other knowledge, additional competences:
Excellent and independent working knowledge of ITC technologies and computer applications (especially MS Office including outlook, word, excel, ppt, as well as MS Teams and internet)
Excellent management and organisational skills; strong communication skills, being able to get a message transported to the point
Persistent and focused on the tasks, but at the same time creative and open minded
Willingness to upskill as required by the tasks to be performed
Interested candidates should submit their application (motivation letter, updated CV, certificates and references) until 21st June 2021 at 4:00 PM, by e-mail to recruitment-rw@giz.de The email attachment (max. size 2 MB) should be a PDF file. Please quote the job title in the subject
GIZ is an equal opportunities employer and is committed to the full inclusion of all qualified candidates. This includes the provision of reasonable accommodation, if needed, in order to participate in the job application and interview process and to perform essential job functions. Please, let us know if you have any particular requirements should you be invited for assessment/interview or that you wish us to take into account when considering your application. Women and persons with disabilities are particularly encouraged to apply.
Only shortlisted candidates will be contacted for test and interview.
GIZ Office Rwanda
KN 41 St. / Nr.17, Kiyovu
P.O. Box 59, Kigali,Rwanda
GIZ Office Rwanda reserves all rights!!
