Level 5.II
Reports To Secretary General
No. of Positions 1
Deadline 17/Jul/2019
Job Description
FUNCTIONS AND TASKS
Prepare the annual Procurement Plan
- Collect information on tenders to be issued in a given Financial year.
- Participate in the planning and budgeting process of the Institution.
- Prepare the procurement plan.
- Submit the procurement plan Management for approval.
- Submit the procurement plan to RPPA and publish on the institution’s website.
Execute Procurement Plan
- Follow up on the timely preparation of technical specifications/ToRs.
- Prepare of tender documents.
- Produce tender notices.
- Distribute tender documents and receive from bidders.
- Open and evaluate bids.
- Prepare notification letter for bidders and recommend contract awards.
Ensure proper Contract administration
- Organize and participate in contract negotiation.
- Provide information/support documents for contract drafting to the Legal affairs officer.
- Follow- up of contract execution and completion in collaboration with the user department.
- Prepare certificates of completion for suppliers.
- Serve as Secretary to the institution tender committee.
Ensure the implementation of procurement laws and regulations
- Produce and submit timely monthly report to RPPA on procurement plan progress.
- Produce procurement report as required by a funding Institution or donor.
- Facilitate Procurement Audit.
- Ensure a proper and safe filling system for procurement information.
- Submit periodical reports to the Secretary General.
- Ensure compliance to procurement laws and regulations (transparency, integrity and equity etc.)
Job Profile
A0 in Procurement, Management, Public Finance, Economics, Law, Accounting.
Key Technical Skills and Knowledge required:
- Extensive Knowledge of state procuring and contracting laws and regulations.
- High Analytical Skills.
- Negotiation Skills.
- Knowledge of basic business and purchasing practices.
- Excellent Communication Skills.
- Knowledge of state contracting laws, regulations and procedures.
- Knowledge of grades, qualities, supply and price trends of commodities.
- Time Management Skills.
- Decision making Skills.
- Computer Skills.
- Fluent in Kinyarwanda, English and / or French; knowledge of all is an advantage.
