Job Posision Monitoring & Evaluation (M&E) Specialist at Ministry of Infrastructure (MININFRA) : Deadline 11-06-2021

RECRUITMENT ANNOUNCEMENT

BACKGROUND

The Ministry of Infrastructure (MININFRA) is responsible for sustainable economic development and poverty reduction through the growth of Infrastructure and promotion of related services across Transportation, Energy, Water & Sanitation, Housing and Urbanization Sectors. MININFRA currently has various vacant job positions to be filled. Therefore, the Ministry is seeking highly competent and motivated individuals to fill the vacant positions reflected in the table below.

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2. ToRs FOR M&E SPECIALIST AT MININFRA/PCU)

I. Position Information

Post Level: Monitoring & Evaluation (M&E) Specialist

Project: Second Rwanda Urban Development Project (RUDP II)

Supervisor: Project Coordinator

Duty Station: Ministry of Infrastructure, Kigali

Duration: 5 years-1 year renewable contract subject to satisfactory performance

II. Objective of the Assignment

The M&E Specialist appointed at the MININFRA Project Coordination Unit (PCU) will serve as the focal person for all Monitoring & Evaluation activities related to RUDP II. In fact, the M&E Specialist will be responsible for monitoring the progress on achieving the Project Development Objective (PDO) and PDO results indicators as defined in the Project Appraisal Document and will ensure that all the information for monitoring and evaluating project performance is updated and regularly reported to the Project Coordinator.

III. Duties and Responsibilities

The project is basically implemented at the 6 Secondary City Districts and City of Kigali while the implementation coordination of different Project activities by component and subcomponent is under CoK-KUUT; LODA/RUDP- SPIU; REMA SPIU and MININFRA PCU which is overall coordinating Institution. The M&E Specialist based at each Implementing Agency will be preparing the periodic M&E reports by gathering information/data and reports related to project implemented activities; and submit them to the M&E Specialist-PCU at MININFRA for the review and consolidation.

In view of this project line of reporting, the main objectives of this position is to help the Project Coordination Unit for strengthening its overall ability to monitor and evaluate project performance, generate comprehensive and regular reports, and facilitate evidence-based feedback and decision making for the project. The key duties and responsibilities are as follows:

i.To ensure that project implemented activities conform and contribute to national policies on urbanization;

ii. To develop and maintain a project M&E data across all components in accordance with the project implementation manual;

iii To provide assurance that project implemented activities are for intended purpose of the RUDP II and progressing well;

iv. To identify from the data/information gathered as part of M&E the bottlenecks and other shortcomings arising in the course of project implementation and make strategic recommendations;

v. To closely monitor overall project implementation and report on its progress in accordance with required formats and frequency;

vi.To collect and analyze data from all implementing entities at the national and district levels on project progress and performance;

vii. To support LODA/RUDP- SPIU, CoK-KUUT, REMA SPIU and Secondary City District PIUs in project M&E and reporting and ensure the quality of reports;

viii. To compile progress reports as required by the PIM (notably, quarterly progress report) and otherwise needed, for the Project Coordinator’s review and authorization to forward to the World Bank and other relevant stakeholders;

ix. To provide guidance on M&E/reporting template for LODA/RUDP- SPIU, CoK-KUUT, REMA SPIU and Secondary City District PIUs and plan for building the M&E capacity for the whole project.

IV. Scope of Work

The M&E Specialist will perform the following tasks:

1. Assist RUDP II to Develop its Monitoring and Evaluation Framework and Plans

a.In consultation with RUDP II stakeholders, assist to develop the RUDP II monitoring and evaluation framework;

b. Carry out an assessment of existing monitoring arrangements in RUDP II and identify areas in need of improvement;

c.Based on the project results framework and in close collaboration with M&E Specialists at LODA/RUDP- SPIU, CoK-KUUT and REMA SPIU; develop a simple and user friendly monitoring/reporting format that corresponds to project categories. Also develop guidelines for using the monitoring format.

d. Assist LODA/RUDP- SPIU, CoK-KUUT, REMA SPIU and Secondary City District PIUs to implement the M&E framework, guidelines and the tools;

e.Prepare annual monitoring and evaluation plan consistent with M&E framework;

f.Capacity Building of M&E staff at LODA/RUDP- SPIU, CoK-KUUT, REMA SPIU and SC District PIUs;

g. Organize capacity building training for relevant M&E staff among RUDP II Implementing Agencies to minimize M&E capacity gaps;

h. Conduct M&E training needs assessment among M&E staff at all RUDPII stakeholders through surveys and identify M&E capacity gaps (if any), and then after develop appropriate training packages for RUDP II in consultation with stakeholder’s demands and needs with a focus on filling the framework templates.

2. Prepare Quarterly and Annual reports to be submitted to the World Bank

a. Prepare quarterly and annual reports on project progress based on project activities and indicators; consolidate information received from the LODA/RUDP- SPIU, CoK-KUUT and REMA SPIU M&E Specialists;

b.Ensure proper filing of project documents being collected from all Implementing Agencies (IAs) like monthly supervision report, safeguard related reports and so on;

c. Review the M&E periodic reports prepared and submitted by LODA/RUDP- SPIU, CoK-KUUT and REMA SPIU M&E Specialists, and help them improve the quality of periodic progress reports when necessary;

d. Based on the required data, develop the M&E reporting format for the districts and CoK in consultation with CoK-KUUT, LODA/RUDP- SPIU and REMA SPIU M&E Specialists which will prevail all the necessary required information at central and local level;

e.Based on the comments shared by the development partner, to revise and improve quarterly reports and resubmit as necessary.

3. Field Monitoring and Monitoring Report Writing

a.In support of IAs’ M&E Specialists, to jointly organize the on job monitoring field visit on the construction sites to District and CoK level and support them on the use of monitoring techniques;

b.Guide IAs’ M&E Specialists to prepare and/or improve field monitoring reports and help them to disseminate for feedbacks.

V. Deliverables

a. Regularly updated RUDP II M&E Framework;

b. RUDP II M&E Plan;

c. Availability of RUDP II M&E formats/templates for both District and National levels;

d.Hands on tools for monitoring progress;

e. Field Monitoring Reports in collaboration with CoK-KUUT, LODA/RUDP- SPIU and REMA SPIU M&E Specialists;

f.Training Completion Reports;

g.Monthly report on works and consultancies performed;

h.End of Assignment Report;

i. Compiling information on the progress of project works.

VI. Impact of results

The key results will have to meet the project objectives and satisfying all project objective indicators.

VII. Competencies

a. Demonstrate commitment and dedication towards RUDP II demands;

b. Proven organizational and inter-personal skills, ability to work in a multi-cultural team environment;

c. Ability to work under tight deadlines;

d. Essential computer skills in particular competency in the use of windows MS offices programs (Word, excel, Power points etc).

Operational effectiveness:

a. Results-driven and initiative-taking behavior;

b. Ability to plan and organize work and establish priorities;

c. Informed, sound and transparent decision-making skills;

d. Thoroughly and methodically collect, verify and record data, demonstrating attentions to detail and identifying and correcting errors of his/her own initiative.

Orientation and Communication:

a. Good interpersonal and networking skills;

b. Ability to establish and maintain effective working relations with colleagues and seniors;

c. Supports and encourages open communication in the team and facilitates team work

d. Ability to work under minimum supervision;

e. Ability to work with multiple stakeholders from a wide range of disciplines and fields and having diverse and competing views and interests.

Professional Competencies

a. Professionalism: Ability to conduct data analysis using various methods. Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Take responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

b.Communication: Speaks and writes clearly and effectively exhibits interest in having two-way communication; demonstrates openness in sharing information and keeping people informed.

c. Teamwork: Works collaboratively with colleagues to achieve organizational goals; shares credit for team accomplishments and accepts joint responsibility for team shortcomings and overall responsibilities

d. Planning and Organizing: Develop clear goals that are consistent with agreed strategies; identifies priorities and assignments; adjust priorities as required; allocates appropriate amount of time and resources for completing works; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

e. Accountability: Takes ownership of all responsibilities and honors commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; provide oversights and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings where applicable

Managerial Competencies

a. Leadership: establish and maintain relationship with a broad range of people to understand needs and gain support; anticipates and resolve conflicts by pursuing mutually agreeable solutions.

VIII. Qualifications

Education and experience:

Master’s Degree in Social Sciences preferably in Development Planning, Economics Management with five (5) of relevant working experience; or Bachelor’s Degree in Social Sciences preferably in Development Planning, Economics, Management but with at least seven (7) years of experience in monitoring and evaluation, results based management;
Academic degree in Engineering would be an added advantage;
Sound knowledge of Rwanda’s development planning process and development plans;
Knowledge and experience in designing M&E systems and conducting evaluations;
At least five (5) years of experience (Master’s Degree) in monitoring and evaluation, results based management;
Excellent writing and analytical skill in drafting concept notes and reports;
Understanding and knowledge of basic computer applications such as MS Words, Excel, PowerPoint and data base management; and
Experience in monitoring and evaluation with a background and interest in the analysis of socio-economic issues and related policy matters
Experience in data collection and quantitative analysis methods;
The M&E specialist should possess excellent technical skills in socio-economic research and program and project performance assessment;
Demonstrates broad knowledge and understanding of public sector, public financial management and project performance assessment;
Proven experience in data collection and data analysis using software tools such as MS excel, SPSS, STATA and other packages;
Experience in working with Development partner preferably World Bank or government system implementing World Bank funded projects is an added advantage.
Detailed Terms of reference can be found on the Ministry’s Website.

Link: https://www.mininfra.gov.rw/updates/announcements

MODE OF APPLICATION

Interested candidates must submit an application letter addressed to the Permanent Secretary Ministry of Infrastructure, accompanied by updated and detailed curriculum vitae, copy of national identity card, and non-notified copies of academic documents.

Scanned application documents must be submitted in a single file by email to recruitment@mininfra.gov.rw not later than 11/06/2021 by 5 pm Kigali Time. For more details, please call 4247.

Done at Kigali, on 03/06/2021

Patricie UWASE

Permanent Secretary

CC:

Hon. Minister of Infrastructure
KIGALI