Arts and Events Coordinator
University of Global Health Equity (UGHE) Kigali, Rwanda
Description
Title: Arts and Events Coordinator
Reports to: Director of Arts and Culture in Global Health Public Engagement
Job Type: Full Time
Location: Kigali
Organizational Profile
The University of Global Health Equity (UGHE) is a new kind of university focused on training the next generation of global leaders in health care delivery. The university launched in Rwanda in September 2015 with its flagship degree: Master of Science in Global Health Delivery (MGHD). Through an academic experience uniquely rooted in the values of equity, students are empowered to both ease suffering at the bedside and drive transformational, systemic changes to the health system.
UGHE is an initiative of Partners In Health (PIH), an internationally recognized non-profit organization whose mission is to provide a preferential option for the poor in health care. In over nearly three decades of operating alongside public sectors in countries around the world, PIH has developed a model to deliver high quality healthcare to some of the world’s most marginalized communities. Nowhere has this impact been more profound than in Rwanda, where Inshuti Mu Buzima—PIH’s sister organization—and our government partners have driven innovation for a decade.
Members of the UGHE community are tenacious and resolute in our drive to attain social justice, make common cause with those in need, listen to and learn from others, and operate with honesty and humility as we uphold academic integrity and intellectual curiosity.
UGHE seeks individuals committed to these values to join the team.
ROLE OVERVIEW
The Arts and Events Coordinator will work with Hamwe team members, other UGHE departments, and external partners to accomplish the tasks entailed in implementing the logistics, finance and administrative activities and to support the team members in coordinating projects.
The ideal candidate is a proactive problem solver with exceptional communication skills and a meticulous attention to detail and experience working at the intersection of the health and creative sectors. He/She will have previous experience working in the logistics side of projects and events, performing administrative duties, and providing support to management. Hamwe activities and UGHE in general offer a dynamic working environment, we rely on our assistants for flexibility and foresight, while maintaining confidences related to high-level systems and operations.
KEY RESPONSIBILITIES
- Serve as the point of contact for the team administrative requests and provide high-quality administrative support to Hamwe projects (letters, memo, meeting minutes…)
- Maintain comprehensive and accurate project records, documents, and reports
- Support team logistics and travel arrangements when necessary
- Facilitate research conduction, events, and meetings preparations
- Schedule and coordinate meeting and events, including drafting agenda, invitations, mails, emails, setting preparation calls
- Occasionally recruit and supervise volunteers
- Support Management in collaborating and reviewing activities of contractors and partners
- Support Hamwe projects communication and translations
- Contribute to projects financial and procurement processes ensuring all internal policies and budget limits are respected
- Use various software, including word processing, spreadsheets, databases, and presentation software when facilitating projects.
- Read and analyze incoming memos, submissions, and distributing them as needed in the organization
- Assist with a variety of organization activities and processes
- Maintain a database of partners (artists and global health professional) that will be used to advise UGHE teams during the programing of arts in health activities
- Provide strategic support on initiatives important for the team and organization success
QUALIFICATIONS AND EXPERIENCE
- Bachelor’s degree in any relevant field
- Ability to multitask and prioritise tasks
- Ability to comply with instructions and organization policies
- Ability to work under pressure effectively
- Great verbal and written communication skills in English and Kinyarwanda
- Ability to lead projects and work as part of a team
- Proficiency in Microsoft Office applications
- Ability to schedule and efficiently carry out activities within time
- Excellent interpersonal skills
- Attention to detail
- Experience in managing vendors relationships
- Excellent time management skills
- Well-developed organisational skills
- Excellent researching abilities along with knowledge of data compilation and verification
- Professional discretion
BENEFITS
- Competitive salary based on experience
- Great working environment that allows one to reach their greatest potential.
- Prospective career growth opportunities.
UGHE is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Applicants should provide: (1) a curriculum vitae, (2) a cover letter, (3) a personal statement addressing candidate’s experience working in a related field, (4) names and contact information of three professional references who can attest to experience in education, leadership and management experience, (5) copies of all degrees earned and current professional certifications.
Please upload your cover letter, personal statement, and proof of degrees attained as a single PDF file under “Additional Files” on the application page.
Click here to apply
