Duties
The IT Logistics and Administrative Assistant is in the Information Management section and under the supervision of the IT (information technology) Logistics and Administrative Supervisor. The IT (information technology) Logistics and Administrative Assistant is responsible for the management of the IT (information technology) asset program involving ordering, stocking, distribution, and inventorying of expendable and non-expandable items in consultation with the ISC (Information system center), Telephone/Radio/AV (Audio-Visual), IMS (Information Management Specialist), and IMO (Information Management Officer). The job holder is primarily responsible for the Telephone/Radio/AV (Audio-Visual) asset and equipment portfolio. The IT Logistics and Administrative Assistant is responsible for fulfilling administrative functions required within the IRM (Information Resource Management) section including, but not limited to, being sub-cashier for IRM (Information Resource Management), timekeeper, scanning and filing documentation, coordinating travel authorizations and vouchers, scheduling, submitting needed service request with other sections, updating the embassy phone directory, and assisting in drafting IRM (Information Resource Management)-generated documentation, notices, and information material for embassy-wide distribution. The IT Logistics and Administrative Assistant also provide telephone switchboard operator coverage for the Embassy with the IT (information technology) Logistics and Administrative Supervisor during business hours. This position works very closely with the supervisory position and coordinates primary and backup coverage for all functions within the scope of duties.
Qualifications and Evaluations
- Requirements:
- EXPERIENCE: Minimum of one (1) year of experience in customer care, office assistance, or clerical work and six (6) months of experience in inventory management, supply management, warehousing, or logistical support services
- Education Requirements:
- Completion of Secondary School or local equivalent is required
- Evaluations:
- LANGUAGE: Good working knowledge of English and Kinyarwanda, and Limited knowledge of French are required. (This may be tested).
SKILL ABILITIES: Skill test might be administered
EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
REASONABLE ACCOMMODATION: The U.S. Embassy Kigali provides reasonable accommodation as needed to people with disabilities. Applicants requiring reasonable accommodation should contact the U.S. Embassy’s Human Resources Office at Kigalihrrecruitment@state.gov for assistance.
- Qualifica tions:
- All applicants under consideration will be required to pass medical and security certifications.
Benefits and Other Info
- Benefits:
- Agency Benefits:
- Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in (insert post and/or country name) may receive a compensation package that may include health, separation, and other benefits.
For EFMs, benefits should be discussed with the Human Resources Office.
The pay plan is assigned at the time of the conditional offer letter by the HR Office.
- Other Information:
- For the current COVID-19 Requirements please visit the following link.
HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.
HIRING PREFERENCE ORDER:
1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
2. AEFM / USEFM
3. FS on LWOP and CS with reemployment rights *** IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.
** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.
How to Apply
- How to Apply:
- All candidates must be able to obtain and hold a Public Trust clearance.
To apply for this position click the “Submit Application” button. For more information on how to apply visit the Mission internet site.
- Required Documents:
- To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.
All Applicants:
• High School Diploma
• Other documentEligible Family Member Applicants:
• Copy of Sponsor’s Orders/Assignment Notification (or equivalent)
• Passport copy
• DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable) - Next Steps:
- Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.
For further information – the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.
Thank you for your application and your interest in working at the U.S. Mission in Kigali.
