Indi myanya 2 y’akazi muri World Relief Rwanda (WRR) kubantu bize Public Health, Social Sciences, Statistics; Accounting cyangwa ibindi bijyanye : Deadline : 11-02-2021

Position title:

M&E Officer

Department/Division:

Programs

Job title of supervisor:

Project Manager (AISPR)

Location

Kigali, Rwanda

Start date:

Length of opportunity:

Immediately

12 months with possibility for extension.

Hours per week:

Full Time – 40 Hrs.

Number of positions open:

1

Purpose of the job:

The M&E Officer will lead and co-ordinate the M&E component of the AISPR Project ensuring that M&E is embedded within the program activities; tailored to national contexts and contributes to on-going learning. The incumbent will have strong analytical and research skills; experience in development of study designs, experience in designing monitoring and evaluation tools for behavior change programs, and proven capacity to support others in a range of evaluation and data collection methodologies. The role involves supporting the project team, community leadership and volunteers in the documentation of key human interest stories, impact stories, best practices, and other learnings throughout the life of the project. S/he also contributes significantly in the planning and overall implementation process of the Program ensuring consistent compliance to the design program design.

Specific job duties:

Lead on monitoring and evaluation for the AISPR Project

 Work with the Project Manager and other program staff to embed monitoring and evaluation into the project. This includes designing the overall approach for M&E within the Program.

1.  Design and roll-out of monitoring tools that will be used to track progress and capture data at process and impact level across the program geo-coverage areas. These include both qualitative interviews and quantitative surveys.

2.  The M&E Officer will be responsible for monitoring and evaluating the important component of seed funding which is essentially a cash transfer exercise and will therefore be responsible for monitoring effective and efficient cash distribution and evaluating the sustainability of the exercise.

3. Manage the documentation process of the program ensuring quality and timely capturing and documentation of impact stories about the program.

4.  Ensure programmatic data are regularly collected, processed, analyzed, and shared timely with relevant program partners and stakeholders.

5.  Create succinct reports that will inform Project Manager, staff, and partners of the progress of the program.

6.  Provide advice on needs assessment and analysis, monitoring and evaluation methodologies in order to develop a consistent and continually improving approach to collecting and using data.

7.  Assist others to put in place and carry out appropriate outcome-focused evaluation processes for the project. For example, helping to develop logic models and evaluation frameworks.

8.  Promote the use of learning from evidence and evaluation, share and promote the use of performance and impact reports across the districts to drive learning, business improvements, planning and strategy.

Knowledge, skills, & abilities:

•   Minimum Bachelor Degree in  Public Health, Social Sciences, Statistics or equivalent degree in a related field
•   Competent in the use of Microsoft Office application, statistical packages such SPSS, Stata, CSPro or SAS.
•  Excellent questionnaire design and programming using any electronic data collection applications (such ODK, Kobo, SurveyCTO, ONA, CommCare etc.)
•  Strong interpersonal skills are vital.
•  Strong capacity building and facilitation skills
•  Ability to work with minimum supervision, and to deal with problems/issues promptly and efficiently
•   Ability to maintain performance expectations in conditions with limited resources.
•  Excellent written and spoken in English and Kinyarwanda,  French is an added value

Experience required:

• 3 years’ experience   in the field of monitoring and evaluation, experience in nutrition related surveys would be a plus
•  Demonstrated experience in  needs or capacity gap analysis, data collection, data cleaning, analysis, and reporting

Department/Program:

Administration and Finance.

Location:

Kigali, Rwanda

Start Date:

Immediately.

Length of Opportunity:

12 months

Title of Supervisor:

Finance Manager

Hours per week:

Full Time – 40 Hrs.

Number of Positions Open:

1

General Function:                                                                      

The AISPR project accountant will be responsible for all accounting and finance roles of the project, but most importantly the seed funding exercise which is a core component of the project involving cash transfer to vulnerable communities in five districts mentioned above. Additionally he/she will fulfill the Mission Statement of World Relief (WR) and its partners, provide treasury and accounting support to AISPR Project and support other finance tasks of WRR as instructed by supervisor.

Specific Duties:

1. Ensure professionally, efficient, and effective seed funding exercise through direct cash transfer to vulnerable communities.

2. Coordinate with local communities especially the Community Consultative Committees in five districts of intervention who will identify beneficiaries and manage the seed funding exercise at village level.

3. Work closely with the Social Protection Officer at districts in the management of the seed funding exercise.

4.Verify and ensure all financial supporting documents and all submitted payment requests are in compliance with donor regulations and WRR financial procedures

5. Receive, verify and process all payment requests for grants in compliance with donor regulations and WRR financial procedures.

6. Receive and verify the project expense reports and ensure that all financial supporting documents are in compliance with donor regulations and WRR financial procedures.

7. Participate in financial spot checks and training of Partners and beneficiaries.

8. Prepare AISPR project quarterly request of funds appropriately and in a timely manner.

9. Prepare all financial reports for AISPR project and submit them to the AISPR Project Manager and Finance Manager on for verification and approval.

10. Monitor the budget consumption and then alert the Project Manager if there is over or under budget spending according to planned activities.

11.Verify that each project activity budget is in compliance with approved budget.

12. Work closely with the field staff.

13.Participate in AISPR project financial and accounting meetings when invited by Donor.

14. Keep cheque books and pre-numbered vouchers safely for project bank account.

15. Provide any financial support to AISPR project.

16. Claim VAT refund for grants.

17. Prepare monthly bank account reconciliation for Finance Manager approval.

18. Maintain contacts with bank to clarify questions pertaining to project bank account.

19. Perform other duties related to the above responsibilities as assigned and agreed upon with the supervisor.

Knowledge, Skills, & Abilities:

1. Bachelor’s degree in Accounting or an equivalent related degree.
2. Strong quantitative and analytical skills.
3. Initiative, excellent organization ability, with attention to details.
4. Excellent interpersonal skills for team work in a multi-racial environment.
5. Self-directing, reliable and responsible.
6. Flexible and motivated team player.
7. Strategic thinker, patient and self-controlled.
8. Knowledgeable of UN rules and regulations.
9. Excellent skills in MS Office is required.
10. Excellent written and spoken Kinyarwanda.
11. Excellent written and spoken English.

Experience Required:

At least two years of working experience with INGO (especially UN funded INGOs)