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Procurement Specialist
Job Description
Reporting to the SPIU Coordinator, the Procurement Specialist will be responsible for the following;
– Prepare annual procurement Plan in accordance with the strategic and action plan for the implementation of RWB’s activities and ensure its implementation on a timely and efficient manner;
– Review periodically SPIU/RWB Procurement Plan and update it on a regular basis to ensure that all procurement is carried out in accordance with the procurement plan as approved by the SPIU/RWB Management;
– Supervision of the whole supply chain of the SPIU/RWB from preparation of the tender/bidding documents, evaluation of the bids/proposals, recommendation for tender award and contract, Contract monitoring,
– Provide guidance to the Institution with regard to streamlining the procurement function for efficiency and effective performance;
– Establish a procurement filing system, including records of documents from advertisement until goods/ works or Services are delivered;
– Facilitate by providing required documents during SPIU/RWB technical and procurement audits;
– Monitor and ensure that the procurement calendar is respected and there is timely delivery on planned activities;
– Establish and implement procedures in line with the public procurement procedures and standard bidding documents;
– Ensure Economy, transparency, fairness, efficiency, accountability and zero tolerance to corruption in all procurement activities.
– Being able to work under stressful conditions and ready to work overtime and for field work
– Perform any other duties as assigned by supervisor
Job profile
Master’s Degree in Procurement, Management, Public Finance, Economics, Law with 3 years of relevant working experience in procurement; or Bachelor’s Degree in Procurement, Management, Public Finance, Economics, Law, with 5 years of working experience in procurement. Possession of a professional Certificate in Procurement such as CIPS will be an added advantage.
Key technical skills and knowledge
– Excellent communication skills both oral and writing
– Excellent interpersonal skills
– Planning and organizational skills
– Ability to prioritize and plan effectively
– Judgement and decision making skills
– Time management, team work and presentation skills
– Fluent in Kinyarwanda and English or French
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2. Legal Specialist
Job Description
Reporting to the SPIU Coordinator the Legal Specialist will be responsible for the following;
– Take part in the drafting of the laws and regulations relating to the operation and development of RWB
– Harmonize the national laws with international agreements ;
– Control the compliance with legal matters in all the national programs likely to affect the management and operations of the RWB
– Receive and study contentious files and give advice to the decision
– makers;
– Initiate a preliminary investigation into contentious cases and assess the enforcement of the legislation and regulations
– Collect and keep jurisprudence decisions as regards the appeals relevant in Water
– Process the inspection reports and elaborate complaints; Submit progress reports.
– Perform any other duties assigned by the Supervisor
Job profile
Master’s Degree in Law with 3 years of working experience; or Bachelor’s Degree in Law with 5 years of working experience in Law related field.
Key technical skills and knowledge
– Legal research and analysis in complex areas of law
– Knowledge of Substantive Law and Legal Procedures
– Experience in contract drafting and negotiation
– High analytical and problem solving skills
– Team working skills
– Very effective organization skills
– Decision making skills
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3. SPIU Coordinator
Job Description
Reporting to the Director General, the SPIU Coordinator will be responsible for the following;
– Overseeing the overall implementation of the Projects;
– Be responsible for the day
– to
– day management of affairs of the SPIU;
– Ensure quality in the preparation of projects MoUs between RWB and other stakeholders;
– Ensure that resources are mobilized;
– Guide the process of analyzing all requirements to implement approved projects
– Oversee all technical, organizational and financial management aspects in the implementation process;
– Ensure timely reporting to all Donors/ Partners in the SPIU projects with high standard quality reports;
– Provide exemplary leadership in the program managers and staff of SPIU with a high sense of motivation;
– Supervise, design and implement a monitoring and evaluation information system;
– Consult with and recommend to RWB any needed corrective action regarding the implementation of projects;
– Ensure that human resources are legally managed according to Rwandan labor law;
– Ensure proper communication and procedures inside and outside the projects, in collaboration with people in charge of scope management;
– Manage the project risks by updating the risk follow up plan and ensuring that risk mitigation actions are properly implemented;
– Support the organization of the project steering committee by updating the decision follow
– up table and follow up their implementation.
– Working at different levels in externally funded projects,
– Very good hands on knowledge of computer applications used in database and finance programs,
– Conversant with procedures used in managing Donor funded projects,
– Being able to work under stressful conditions and ready to work overtime and for field work
– Perform any other duties as assigned by supervisor.
Job profile
Master’s Degree in Project Management, Business Administration, Environmental Economics with 5 years of relevant working experience.
Having professional experience in resources mobilization, managing public sector/ institutional externally funded projects, having knowledge in project management (Financial Management; and Procurement), Audit of State finance (local, central government) and external donor funded projects is an added advantage.
Key technical skills and knowledge
– Excellent communication skills both oral and writing
– Excellent interpersonal skills
– Planning and organizational skills
– Ability to prioritize and plan effectively
– Judgement and decision making skills
– Time management, team work and presentation skills
– Fluent in Kinyarwanda and English or French
Click here to apply
