Imyanya 3 y’akazi muri FERWAFA kubantu bize Procurement, Accounting, Finance, Law ; mass media, Communication, Journalism,: Closing Date: 15/11/2019

1.Procurement and Planning Officer

Report to: The Secretary-General

Duties and Responsibilities:

• • Prepare strategies and plans;

• • Collect the data and evidence for the elaboration of strategies and plans;

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  • Establish the performance indicators of programs and activities;

• • Ensure that the strategic plans are results-oriented;

• • Consolidate the plan of actions of departments;

• • Participate in the budget preparation;

• • Ensure the linkage between the plans and the budgets;

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  • Prepare the Medium-term expenditure framework (MTEF);

• • Coordinate the elaboration of the reports;

• • Avail the format to be used in the drafting of reports (weekly, monthly, quarterly and Annual);

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  • To organize monitoring and evaluation meetings of the Institution;

• • To identify criteria and indicators evaluation of programs;

• • Prepare an annual procurement plan;

• • Prepare bidding documents;

• • Publish and distribute tender notices;

• • Receive and safekeeping of bids;

• • Request competent authorities to approve recommendations for the award of the tender;

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  • Prepare notification of tender award to a successful bidder;

• • Monitor contract execution in collaboration with the beneficiary department;

• • File all procurement proceedings for the procuring entity;

• • Provide information and documents to the competent authority if required;

• • Serve as secretary to the Internal Tender Committee (ITC);

• • Perform any other duty provided by regulations set out by the procuring entity

SELECTION CRITERIA

The candidate must:

• • Have a bachelor’s degree in Procurement, Accounting and or Finance, Law ;

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  • Have a minimum of 5 years of working experience in procurement in a recognized institution;

• • Be proficient in the use of MS Office suite, especially PowerPoint, Excel, and Word;

• • Have excellent verbal, written and presentation skills in Kinyarwanda and English and or French;

• • Be dependable, cooperative and a team player;

• • Be able to work independently, pro-actively and have a ‘hands-on’ approach;

• • Have excellent task-management skills, able to set and meet deadlines and multi-task effectively with discretion and confidentiality;

The candidate should be available to start immediately upon confirmation of his recruitment and contract terms finalization.</p

2.Media Specialist

Report to: The Secretary-General

Duties and responsibilities

• • Coordinate the development of communication and public relations work plans ;

• • To oversee the development of stakeholder analysis and mapping to enable the development of targeted communications strategy and feedback mechanism;

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  • To develop the corporate image and identity of FERWAFA and increase awareness of the Federation to the public and stakeholders;

• • To provide information to the public on FERWAFA matters in consultation with the FERWAFA Secretary-General;

• • To coordinate the drafting, reviewing and approval of press releases, notices and circulars intended for the public;

• • To Plan and manage press conferences, radio and television talk shows, press releases, and prepare speeches for the FERWAFA President and Secretary-General in consultation with the relevant department;

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  • To liaise with the media outlets to create rapport so as to sustain the good public image.

• • To Monitor and track newspapers, social media platforms and other sources of information and identify articles, issues, or queries that concern or relate to the FERWAFA, analyze such sources of information, prepare periodic reports and submit them to the FERWAFA Secretary-General;

• • To prepare periodic reports outlining the performance of the Office;

• • To update regularly FERWAFA website and social media platforms;

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  • To participate in the development, implementation, and maintenance of a quality management system to ensure that processes, systems, and procedures needed for quality enhancement of the services offered FERWAFA are established and implemented;

• • To Develop and periodically update a communication framework or manual for both internal and external stakeholders shows information like what will be communicated; when to communicate; with whom to communicate; how to communicate; and who communicates;

• • To perform any other duty assigned from time to time by the Supervisor

SELECTION CRITERIA

• • Have a bachelor’s degree in mass media, Communication, Journalism;

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  • Have at least 5 years of working experience in media;

• • Have excellent verbal, written and presentation skills in Kinyarwanda, English, and French. Knowledge of Swahili language is an added value;

• • Be dependable, cooperative and a team player;

• • Be able to work independently, pro-actively and have a ‘hands-on’ approach;

• • Have excellent task-management skills, able to set and meet deadlines and multi-task effectively with discretion and confidentiality;

• • Be proficient in the use of MS Office suite, especially PowerPoint, Excel, and Word.

The candidate should be available to start immediately upon confirmation of his recruitment and contract terms finalization.

3.Cashier to the FERWAFA Clinic

Report to: The Director of Administration and Finance

Duties and Responsibilities

• • Process transactions to the cash register by effectively and efficiently handling cash and credit card payments;

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  • Manage daily balancing and reconciling of office accounts and handle daily bank deposits;

• • Document bank transactions by processing checks and online deposits in a proactive manner;

• • Enforce credit policies to ensure that defaulters and patients with extended credits pay on time;

• • Coordinate efforts with the accounting office to ensure that payments to suppliers are timely processed;

• • Enter all payments received from suppliers, cafeteria, and pharmacy into designated databases;

• • Transfer income activities into accounting applications such as SAGE, QuickBooks and ensure the integrity of entered data;

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  • Record returned checks into patient accounting systems and initiate follow-up;

• • Post payments to appropriate accounts and maintain logs of daily receipts;

• • Maintain petty cash logs, receipts, and balances;

• • Coordinate activities with the accounting department to ensure the creation of daily, weekly, monthly, Quarterly, semi-annual and annual reports;

• • Handle cash clearing and credit balancing activities along with determining and investigating unidentified accounts;

• • Assist at the front desk in handling patient admissions and provision of information to patients and visitors;

• • To perform any other duty assigned from time to time by the Supervisor

SELECTION CRITERIA

The candidate must:

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  • Have a bachelor’s degree in Accounting and or Finance

• • Have a minimum of 3 years of working experience as an accountant or cashier in a recognized institution

• • Have excellent verbal, written skills in Kinyarwanda, English and or French;

• • Be dependable, cooperative and a team player;

• • Be able to work independently, pro-actively and have a ‘hands-on’ approach;

• • Have excellent task-management skills, able to set and meet deadlines and multi-task effectively with discretion and confidentiality;

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  • Be proficient in the use of MS Office suite, especially PowerPoint, Excel, and Word.

The candidate should be available to start immediately upon confirmation of his recruitment and contract terms finalization

How to Apply

Application letter accompanied by a detailed curriculum vitae (CV), copy of academic degree, a copy of National identity card or passport should be addressed to the Secretary-General of FERWAFA and dropped at FERWAFA reception not later than 15^th November 2019 at 3:00 pm

For more details,please download http://ferwafa.rw/IMG/pdf1/job_announcement_procurement.pdf