Imyanya 3 y`akazi muri Duhozanye Organization kubantu bize: Uburezi, Accounting/Finance,Development Studies, political science, social sciences,Public administration :Deadline 26-03-2021

3.       

Assistant Accountant

• Prepare the funds release documents Assure the imputation, entry, and classification of the accounting documents related to the organization’s finances
• Analyze the funding requests of the associations / cooperatives to be engaged, prepare the funds transfer documents, and obtain accounting documents as justifications before the next transfer.
• Prepares the monthly financial report based on the accounting application, with all necessary justifying documentation (invoice, bank drafts, and bank exchange).
• Produce the financial statements at the end of each financial year as well as the other financial reports necessary for the coordination of the Duhozanye organization
• Prepare the payroll of the organization Duhozanye and establish the declarations to the RRA, deductions at source, contributions, and medical RSSB
•  Establish the disbursement to be sent to the various partners of Duhozanye
• Follow up on budget execution
•  Keep the capital assets and depreciation file up-to-date
•  Ensures the management of the data file and the appropriate filing of the electronic and hard copies of the financial documents and reports.
•  Ensures a regular monitoring of the bank account(s).
• Maintains payment record of all invoices received.
• Maintains payee statement records for all suppliers.
•  Carries out payments of all regular area office expenses such as office rental, telephone bills, advances, etc
• Budget prepares the planning of the financial needs for forthcoming periods.
• Ensures sufficient availability of funds in the office bank accounts and cash by liaising with the appropriate interlocutors.
• Maintains the petty cash box, with all due accounting and security precautions.
• Prepares the elements for the budget analysis.
• Maintains the budget forecast tool.
• Monitors the development of expenditure, ensuring that budget overruns do not occu
• Translates financial documents (invoices) as appropriates and maintaining complete files.
• Carries out any other duties that may reasonably or exceptionally be required to ensure the smooth operation of Duhozanye work, such as substituting for absent colleagues, etc after approval of the Duhozanye Management Team.

At least hold a bachelor’s degree in Accounting/Finance. Or Equivalent

• Min 3-5 years relevant experience in finance and accounting, having this experience in project management will be an added value
• Relevant experience in audit and costing is advantageous.
• Excellent strategic planning skills and able to interact with all levels of stakeholders
• Good MS Office skills particularly strong capabilities in MS Excel.
• Able to work independently and highly meticulous.
• Working experience in SAP is highly regarded.
• Familiarity in Sage Accounting system is advantageous.
•  Accepting staying near work place (This in Gisagara District Save Sector

2.       

Program Manager

• Planning and designing the programs of Duhozanye Organization  and proactively monitoring its progress, resolving issues, and initiating appropriate corrective action
• defining the programme’s governance arrangements
• ensuring effective  quality assurance and the overall integrity of the programmes – focusing inwardly on the internal consistency of the programme, and outwardly on its coherence with infrastructure planning, interfaces with other programmes, and corporate, technical, and specialist standards
• managing the programme’s budget on behalf of the Duhozanye, monitoring expenditure and costs against delivered Implemented activities
• ensuring there is allocation of common resources and skills within the programme’s individual projects
• managing third party contributions to the programme
• managing  communication with all stakeholders of Duhozanye
• managing both the dependencies and the interfaces between projects
• managing risks to the program’s successful outcome
• initiating extra activities and other management interventions wherever gaps in the programme are identified or issues arise
• reporting the progress of the programme at regular intervals to the Executive Secretary of Duhozanye

At least hold a bachelor’s degree or advanced diploma in Development Studies, political science, social sciences, education, or any other related fields.

• At least 4 years progressive experience in project management specifically in women empowerment and civic education programs
• Demonstrated experience working with civil society organizations, multi-donor agencies, and or developmental partners
• Good knowledge of civil society in Rwanda
•  Experience in establishing and maintaining collaborative relationships with different stakeholders in gender equality and women’s empowerment, social movements/networks, donors, and government counterparts.
• effective leadership, interpersonal and communication skills
• the ability to command respect and to create a sense of community amongst the members of the project teams
• good knowledge of techniques for planning, monitoring, and controlling programmes
• good understanding of the procurement process including negotiation with third parties
• good knowledge of programme and project management methods
• good knowledge of budgeting and resource allocation procedures
• sufficient seniority and credibility to advise project teams on their projects in relation to the programme
• the ability to find ways of solving or pre-empting problems

No

Position

Roles and Responsibilities

Education qualification

Requirements

1.

Executive Secretary  

• Execute the decisions of the organs of the organization within the prescribed time;
• To assist the organs of the association in the implementation of their decisions, in particular in the production of all the documents necessary for the pursuit of their attributions;
• Conduct strategic reflections for the proper development of the objectives of the organization
• Manage and develop daily communication between DUHOZANYE and the various partners and develop strategic relationships with other actors of socio-economic development;
• Prepare within the stipulated time periodical reports of the activities of the organization to be submitted to the Board of Directors Committee for approval;
• Attend all meetings of the Board of Directors ;
• Coordinate all projects executed by the organization;
• Ensure and reinforce good relations with the financial partners of the organization and all state bodies at all levels;
•  Plan, coordinate, insure and report the day-to-day management of the Association on behalf of the President of the organization in different circumstances;
• Prepare the budget and ensure its implementation in an efficient manner;
• Organize the activities of preparation and development of the strategic and operational plan and ensure that the various organs of the Organization are involved;
• Submit the strategic plan to the board of directors for adoption and ensure its implementation and impact on the target groups;
• Verify and approve the financial report prepared by the Finance Department and submit it to the Board of Directors for analysis and approval;
• Also approve activity reports from the various programs and submit them to the Board of Directors for analysis and approval;
•  Prepare all documentation relating to legal acts and constantly monitor compliance with the rules and laws governing the associative life;
• Authorize expenses, sign the mission orders of the agents of the organization;
• Ensure the management of the staff of the organization;
• Keep the organization visible and ensure that its interventions bring beneficiaries to the desired changes.
• Evaluate the agents who are directly under his responsibility and in the last row all the other agents
• Carry out any other task deemed useful for the smooth running of the DUHOZANYE Organization.
• Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc
• Attend meetings and keep minutes
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Make travel arrangements for executives
• Handle confidential documents ensuring they remain secure
• Prepare invoices or financial statements and provide assistance in bookkeeping
•  Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
• Maintain electronic and paper records ensuring information is organized and easily accessible
•  Conduct research and prepare presentations or reports as assigned

At least hold a bachelor’s degree or advanced diploma in Development Studies, Public administration, social sciences, education or any other related fields.

•  Proven experience of 3 to 5 years as executive secretary or similar administrative role in civil society organizations
• Demonstrated experience working with civil society organizations, multi-donor agencies, and or developmental partners
• Good knowledge of civil society in Rwanda
• Proficient in MS office and back-office software
• In-depth knowledge of office management and basic accounting procedures as well as technical vocabulary of CSOs
• Familiarity with basic research methods and reporting techniques
• Excellent organizational and time management skills
• Outstanding communication and negotiations abilities
•  Integrity and confidentiality