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Store Keeper
VACANCY – STOREKEEPER
ALIGHT works with its partners and constituencies to provide opportunities and expertise to refugees, displaced people, and host communities – to better survive conflicts and crisis, and to rebuild lives of dignity, health, security, and self-sufficiency. ALIGHT presently works in and with partners in seventeen countries globally. ALIGHT has consistently operated in Rwanda since the year 1994, and today has a strong and committed team of over eight hundred personnel who include full time staff, community mobilizers, and incentive workers– implementing programs in Primary Health Care, Reproductive Health, HIV, and Nutrition; also Water, Sanitation and Hygiene, Shelter and general Infrastructure, Livelihoods/Economic strengthening, and Sexual and Gender Based Violence Prevention/ Protection. Our work in Rwanda currently covers all the refugee locations and their kind Rwandan-host communities. And we are always looking to expand and, jointly with our partners, offer lasting impact with and for the communities we serve! ALIGHT is looking for a qualified, self-driven, and committed individual to join its team as Storekeeper in any of the field sites (refugee camps) where ALIGHT has active operations.
PRIMARY PURPOSE:
The storekeeper working under the overall supervision of the Site Manager, and direct supervision of the Logistics Coordinator, he/she will manage and maintain the ALIGHT stores in the field site. He will assist in implementing well-defined standard logistics/supply chain processes in the store’s management to enable proper accountability and effective delivery of goods and services. The individual will be required to performing standard store keeping and warehouse management processes and activities to enable accountability and effective delivery of goods and services to the ALIGHT field implementation teams in support of the ALIGHT Rwanda programs.
The storekeeper should demonstrate responsibility and initiative to respond independently to queries with only general guidance for all assistance modalities for ALIGHT Rwanda and donor partners. There is a requirement to use judgment in dealing with unforeseen problems on a daily basis.
The Storekeeper will report to the Logistics Coordinator under technical support and guidance from ALIGHT Kigali warehouse manager.
KEY RESPONSIBILITIES
- Effectively receive/dispatch supplies and equipment procured for program activities, offices, and residences including transshipment (truck to truck) against official approved documentation (e.g. waybills and/or delivery notes and Supply requisition forms), maintaining necessary copies, ensuring accuracy in physical count of commodities including the quality in compliance with the established standards.
- Inspect deliveries and prepare and sign off stores and transport documents, and maintain confidential files and accurate stores transaction records to ensure immediate reporting on stock movements in line with the organizations requirements.
- Support the Logistics Coordinator in daily stores closing reconciliation and accurate inventory checks supporting internal control systems in compliance with the stores and warehouse management requirements.
- Perform daily inspections and prepare reports on the quantity and quality of the items received/distributed and handled, detect and analyze reasons for stock damages and recommending appropriate solutions, keep track of inventory levels, and alert sector heads and Logistics coordinator to enable informed decision-making.
- Monitor condition of the stores, supplies, and equipment and take appropriate actions, to support efficient stores space-planning and well-organized items storage following ALIGHT stores and warehouse standards.
- Provide input to the preparation of monthly stock/inventory reports on the quantity and quality of the goods received/dispatched and handled, and refer to the Logistics Coordinator for appropriate action.
- Prepare all necessary documentation – Goods Received Note (GRN) for every consignment received Stock control records (Warehouse Register and Stock Cards), Way Bill for items being transported to other locations – and inform the sector heads immediately.
- Ensure safety and security of stores, equipment, and materials kept in the store and control access to stores, and ensure that only authorized personnel enter storage facilities.
- Perform any other duties assigned by the supervisor, or any other ALIGHT Senior Manager.
EDUCATION, TECHNICAL SKILLS & KNOWLEDGE REQUIRED:
- Minimum Bachelor’s University degree in Logistics, Supply Chain Management, and related field required
- Minimum 2 years experience in supply chain, warehousing, and/or logistics management with humanitarian or development programs in diverse settings preferred
- Computer literary and comfort with Microsoft Application packages
- Demonstrated continuous education and specialized trainings in logistics and warehouse management;
- Experience coordinating with transportation providers and third parties
- Ability to live and work in isolated areas in Rwanda.
- Ability to communicate in spoken and written English with aptitude in reporting are mandatory.
- Fluency in English and French. Kinyarwanda is added advantage
KEY BEHAVIORS & ABILITIES:
- Self-motivated, client-oriented with a strong sense of personal ethic, integrity, and a big appetite for quality improvement and accountability to improve stewardship of ALIGHT’s resources
- Motivated to help navigate ALIGHT Rwanda towards a period of change to achieve its new country strategy, to diversify and grow
- Excellent interpersonal and intercultural skills to build strong relationships and trust among stakeholders, and a sense of diplomacy
- High level of flexibility and tolerance to ambiguity
- Ability to work under pressure and adapt to situations as required due to changes on the ground
- Highly motivated self-starter who takes direction well, but also works independently
- Ability to manage multiple priorities with minimal supervision
- Keen eye for detail
- Capacity to think ahead and highlight areas of risk and concern
- Demonstrate commitment to ALIGHTS core values and policies
- Ability to work in a sensitive, multi-cultural context as a respectful team player and manager
- Exercises situational awareness and good judgment in precarious security situations
- Ability and willingness to live and work full-time in isolated areas of Rwanda
Interested and qualified registered nurses should submit a 1page Cover letter, an updated CV (maximum three pages), and names, title, and contacts of three professional referees, to include most current employer/supervisor (all in/as one document) – via email only to: RWJobs@wearealight.org with the POSITION applied for clearly indicated in the subject line. The deadline for submission of applications is April 11th 2021 at 5:00pm. Only shortlisted candidates will be contacted.
Alight is an Equal Opportunity Employer offering employment without regard to race, color, religion, gender, sexual orientation, gender identity, age, national origin, citizenship, physical or mental disability, or protected veteran status. Alight complies with all applicable laws governing nondiscrimination in employment.
Attachment: Job announcement
2. Admin and Finance Assistant
VACANCY ANNOUNCEMENT – ADMIN AND FINANCE ASSISTANT
ALIGHT (formerly American Refugee Committee) works with its partners and constituencies to provide opportunities and expertise to refugees, displaced people, and host communities – to better survive conflicts and crisis, and to rebuild lives of dignity, health, security, and self-sufficiency. ALIGHT presently works in and with partners in seventeen countries globally. ALIGHT has consistently operated in Rwanda since the year 1994, and today has a strong and committed team of over eight hundred personnel who include full-time staff, community mobilizers, and incentive workers– implementing programs in Primary Health Care, Reproductive Health, HIV, and Nutrition; also Water, Sanitation and Hygiene, Shelter and general Infrastructure, Livelihoods/Economic strengthening, and Sexual and Gender Based Violence Prevention/ Protection. Our work in Rwanda currently covers all the refugee locations and their kind Rwandan-host communities. And we are always looking to expand and, jointly with our partners, offer lasting impact with and for the communities we serve! ALIGHT is looking for a qualified, self-driven, and committed individual to join its team as Admin and Finance Assistant, to be located in any one of the refugee sites in Rwanda where ALIGHT has active operations and programming.
PRIMARY PURPOSE:
The Administration and Finance Assistant (AFA) serves as the focal point for finance, administrative and human resource support and services, and the program site. S/he ensures ALIGHT rules and procedures, financial controls, and accountability mechanisms are effected, implemented, and followed, supporting programs and logistics through maintaining records, managing official documents, providing monthly financial reporting, facilitating casual labor payments, and reviewing procurements against spending plans.
KEY RESPONSIBILITIES:
- Oversee the day-to-day monitoring and input of field financial and monetary transactions.
- Maintain and manage program petty cash disbursements
- Submit monthly closing of financial reports to ALIGHT Kigali finance on a timely basis.
- Prepare timely budgets, cash requests, and accounting reports.
- Monitor grant spending and projections, as informed by program leads
- Maintain all financial files, and grant expense management
- Certify casual laborers attendance sheets and prepare casual laborers payroll, including payment sheets
- Track and maintain payment of all-necessary taxes, utilities, and leases
- Review/certify procurement requisitions against program budgets and knowledge of current market data
- Prepare all required financial and administrative, and human resources reports as scheduled – including time sheets, staff leave, and absence management
- Maintain a good filing system for all program and project related documents, including official letters, personnel files, and other official documents
REQUIRED SKILLS, BEHAVIORS & EXPERIENCE:
- Minimum of A0 Bachelor’s degree in Finance, Accounting, Economics, or any other related field from a recognized university required
- Minimum three years of experience in administration and accounting field; experience in HR an added advantage
- Ability to perform accounting and budgeting functions, using spreadsheets
- Demonstrated strong analytical skills and report writing skills
- Experience creating monthly financial reports and spending projections
- Good computer skills and familiarity with Microsoft Office system
- Capable communicator in English; including written
- Conversance with French, Tigrinya, and/or Arabic an added advantage
- Self-motivated and client-orientated with a strong sense of personal ethic, integrity, and quality
- Strong interpersonal and intercultural skills
- High level of flexibility and tolerance to ambiguity
APPLICATION GUIDELINES: Interested and qualified candidates should submit a 1page Cover letter, an updated CV (maximum three pages), and names, title, and contacts of three professional referees, to include most recent or current employer/supervisor (all in/as one document) – via email only to: RWJobs@wearealight.org with the POSITION applied for clearly indicated in the subject line. The deadline for submission of applications is April 11th 2021 at 16:00hrs. Only shortlisted candidates will be contacted.
Alight is an Equal Opportunity Employer offering employment without regard to race, color, religion, gender, sexual orientation, gender identity, age, national origin, citizenship, physical or mental disability, or protected veteran status. Alight complies with all applicable laws governing nondiscrimination in employment.
Attachment:Job announcement
3. Driver
1. VACANCY – DRIVER.
ALIGHT works with its partners and constituencies to provide opportunities and expertise to refugees, displaced people, and host communities – to better survive conflicts and crises, and to rebuild lives of dignity, health, security, and self-sufficiency. ALIGHT presently works in and with partners in seventeen countries globally. ALIGHT has consistently operated in Rwanda since the year 1994, and today has a strong and committed team of over eight hundred personnel who include full-time staff, community mobilizers, and incentive workers– implementing programs in Primary Health Care, Reproductive Health, HIV and Nutrition; also Water, Sanitation and Hygiene, Shelter and general Infrastructure, Livelihoods/Economic strengthening, and Sexual and Gender Based Violence Prevention/ Protection. Our work in Rwanda currently covers all the refugee locations and their kind Rwandan-host communities. And we are always looking to expand and, jointly with our partners, offer lasting impact with and for the communities we serve! ALIGHT is looking for a qualified, self-driven, and committed individual to join its Team as Driver- Field based on a fixed-term contract.
PRIMARY PURPOSE:
The Driver will technically support the implementation of programs in accordance with ALIGHT Rwanda annual work plan and as per administrative/transportation regulations and standard operating procedures. He/she will be responsible for transporting program, administrative, and refugee staff by vehicle with ALIGHT areas of operation.
PRIMARY DUTIES & RESPONSIBILITIES
- Drive office vehicles for the transportation of ALIGHT staff and visitors with other authorized personnel
- Transport ALIGHT goods to their destination in a safe, responsible and timely manner
- Collection and delivery of mail, documents, and other courier items in a safe, responsible and timely manner
- Ensure that all assignments and trips are authorized, embarked on, and completed on time, with all travel and delivery requirements as per the office standards
- Oversee the day-to-day maintenance of the assigned vehicles including checking the oil, water, battery, brakes, tires etc. and log them in the start-of-the-day checklist
- Perform minor repairs and/or arrange for other repairs by logging and urgently reporting to the supervisor
- Ensure that vehicles are driven safely, optimizing engines use, economizing fuel as well as minimizing wear and tear
- Report all vehicle maintenance problems, incidents, accidents, and damage using official forms immediately to the supervisor
- Guard vehicle against theft and vandals and ensure that vehicles are locked and parked in the officially assigned locations
- Ensure that the steps required by ALIGHT rules and regulations are taken into consideration in case of involvement in an incident or accident or damage to the vehicle
- Appropriately log official trips, daily mileage, gas consumption, oil changes, greasing etc. using the official ALIGHT/UNHCR logbooks
- Submit assigned vehicle performance and activities accounted for at the end of every week to the supervisor
- Maintain vehicle safety standards as per the ALIGHT driver’s guidelines at all times
- Ensure full accountability for time, assignments, and activities on a weekly basis to the supervisor
- Ensure the cleanliness of the vehicle at all times
- Respect the speed limits and obey all other Rwanda traffic laws when driving ALIGHT vehicles
- Be available to work longer hours, after hours and weekends, and when necessary or in an emergency
- Assist in loading and unloading of vehicles when necessary
- Perform any other duties assigned by the supervisor, or any other ALIGHT Senior Manager.
EDUCATION, TECHNICAL SKILLS & KNOWLEDGE REQUIRED:
- High school diploma
- Valid Rwanda driver’s license Level B&D
- Demonstrated understanding of transportation law
- Excellent driving skills with minimum 5 years experience as driving with a good driving record
- Experience in driving through the remote parts of the country
- Good judgment in traffic and knowledge of traffic patterns
- Good knowledge about car mechanics
- Good knowledge of refugee camps and the surrounding Districts
- Good in communication in English; local language skills preferable
- Holder of qualification in Vehicle Maintenance and Repairs desired
KEY BEHAVIORS & ABILITIES:
- Flexible, effective team work and interpersonal skills
- Well-organized, systematic, careful, responsible, trustworthy and punctual
- A team player – personable, caring, helpful, reliable, and diplomatic
- Good personal grooming and personal presentation
- Must be able to perform all physical aspects of the above job duties
- Willingness to work long and irregular hours, shift duty, and on public holidays as required
- Willingness to take regular and extensive travel to ARC project areas in provinces
- Commitment to the aims and goals of ARC
- Discreet and respectful of confidentiality
- Able to work under little to no supervision
Interested and qualified candidates should submit a 1page Cover letter, and updated CV (maximum three pages) and names, title, and contacts of three professional referees, to include most current employer/supervisor (all in/as one document) – via email only to: RWJobs@wearealight.org with the POSITION applied for clearly indicated in the subject line. The deadline for submission of applications is April 11th, 2021 at 16:00hrs. Only shortlisted candidates will be contacted.
Alight is an Equal Opportunity Employer offering employment without regard to race, color, religion, gender, sexual orientation, gender identity, age, national origin, citizenship, physical or mental disability, or protected veteran status. Alight complies with all applicable laws governing nondiscrimination in employment.
Attachment: Driver Job announcement
