1.Finance and Administration Manager
JOB DESCRIPTION: Finance and Administration Manager
Overview of the Organization
UNABU stands for Umuryango Nyarwanda w’Abagore Bafite Ubumuga, translated into English as the Rwandan Organisation of Women with disabilities. It is a non-governmental organization aiming at promoting gender equality and the removal of various barriers preventing girls and women with disabilities from fully enjoying their human rights and participating in the country’s development. The organization was established in 2004 women with various disabilities and for women with disabilities envisioning a world where “Women with disabilities enjoy equal and equitable opportunities and actively participate in the country’s development. UNABU empowers girls and women with disabilities to become agent of change, to demand their rights, and to affirm their dignity as human beings.
Since its creation the organization has been implementing projects of capacity building of local groups of women with disabilities, strengthening the voices of women with disabilities in community development and empowering individual women with disabilities in income generating activities, human right, gender and gender based violence in Rwanda.
Job Purpose Statement
UNABU seeks to hire a highly qualified, dedicated, and experienced Deputy Executive Director in Charge of Finance for financial and administrative services for UNABU and will provide strategic organizational guidance to further develop UNABU as a financially sound organization. The Deputy Executive Director in Charge of Finance will provide strategic organizational leadership in planning, supervise and or conduct all financial operations, and manage the administrative performance for UNABU. S/he will serve as key member of UNABU staff team responsible for the project’s administrative and financial management and reporting, human resources, and procurement, while ensuring compliance with UNABU’s donors’ regulations and agreements as well as local laws. Deputy Executive Director in charge of finance works closely with the Executive Director and the projects managers for fundraising
1. Key roles and Responsibilities
The Deputy Executive Director in charge of finance will work directly under the supervision of the Executive Director and work closely with project officers and other UNABU staff. S/he will be responsible for the following tasks:
1.1. Strategic Management and Leadership
- In collaboration with the Executive Director, the Deputy Executive Director in Charge of Finance will be responsible for the strategic directions of UNABU.
- Support management of the organization’s strategic plan, budget and fundraising strategy.
- Supervise and mentor senior staff to ensure quality work and accountability.
- Ensure the operationalization and adherence to all UNABU and donors’ policies and procedures.
- Create a supportive environment that fosters personal responsibility and commitment to UNABU’s goals and values.
1.2.Operational Management
- Direct and manage the overall operations of Rwandan Organization of Women with Disabilities.
- Oversee the financial management and be responsible for ensuring quality and integrity of the systems and policies.
- Oversee all procurement and local contracting processes and ensure compliance with the organizational Procurement and contracts policies, donors’ procurement rules and regulations
- Oversee human resource management at Rwandan Organization of Women with Disabilities supervise human resources personnel to develop and ensure that all personnel are managed in compliance with manuals and local labour laws.
- Support and oversight to the team in all program fundraising, planning, and budgeting
- Coordinate the process of preparation of financial reports to be submitted to donors and General Assembly
- Contribute effectively to the overall strategic visioning, conceptual development, planning, and monitoring of UNABU’ work.
- Ensure accurate project budgeting and expenditure projections, quarterly financial analyses (projections against actual), and the development of annual operating plan budget for approval by UNABU’s board and General assembly ;
- Coordinate and lead the annual audit process, liaise with external auditors and the finance team, and senior management team; assess any changes necessary.
- Update and implement all necessary policies and accounting practices; improve the finance department’s overall policy and procedure manual.
1.3. Human resource Administration
- Coordinate UNABU’s staff and consultant recruitment plan and process
- Organize capacity building sessions for UNABU’s members and staff in relation to finance and administration as well as various policies ;
- Coordinate in collaboration with accountant monthly payroll and other payments requests related to procurement and acquisition of services
- Ensure UNABU’s staff files are appropriately filed and updated
1.4. Internal and External Relations
- Facilitate internal processes for UNABU staff that build skills and commitment to organizational values and social justice.
- Demonstrate effective, values driven leadership to all UNABU staff.
- Foster a conducive environment that is transparent, accountable, and supportive.
- Work collaboratively with the Executive Director, Deputy Executive Director in charge of programs and projects managers on strategic decisions and leadership of UNABU.
- Represent UNABU at national processes and events in Rwanda and beyond.
- Contribute to maintaining UNABU’ good strategic relationships and partnerships at national and international level in collaboration with the Executive Director.
1.5. Reporting
- The Deputy Executive Director in Charge of Administration and Finance will lead all UNABU’s operations and oversee programming. S/he will report to the Executive Director of UNABU.
- The Human resources and administration officer, accountant will report directly to the Deputy Executive Director in Charge of Administration and Finance
2. REQUIREMENTS FOR THE POSITION
The successful candidate will demonstrate effective financial management experience in national and International NGOs as well as proven experience in accounting, administration, and procumbent. S/he should possess
- Master’s degree desirable
- Bachelor’s degree in Business Administration, Accounting, Finance, or similar field required; minimum of five (5) years of experience with national and International NGOs in financial management and administration, grants management, and contractual technical assistance services experience also highly desirable. Your application will not proceed if this criterion is not met
- Minimum of three (3) years working experience in a supervisory role related to accounting, payroll, procurement, and logistical support services;
- Work experience providing contractual and financial oversight to UK Aid and UN funded projects;
- Excellent organizational skills and ability to work effectively in a fast-paced, stressful environment;
- Detail-oriented, and ability to prioritize tasks and support program implementation while ensuring adherence to required policies and protocols;
- Rwandan nationals, persons with disabilities, and especially women with disabilities are strongly encouraged to apply.
Technical skills:
- Additional skill sets/experience in budgeting, forecasting, business planning, procurement, contract management, management of statutory audits and tax reporting Technical skills:
- Strong report writing skills and fluent communication skills in English as well as Kinyarwanda required
- Accounting/audit certifications highly preferred;
- Advanced Excel skills and experience with accounting software like Quickbooks required;
- Kinyarwanda, French and English language fluency (oral and written) is required.
- Computer literacy: Microsoft word, spreadsheet, power point, Internet,
Competencies:
- Disability and gender responsiveness
- Ability to work in a team ;
- Accountability
- Attention to details
- Ability to work with minimal supervision
- Demonstrate high level of integrity, transparency, serving as a role model for others
- Good interpersonal and social collaboration ;
- Strong analytical, organization, and decision-making skills.
- Good communication skills in English, French, and Kinyarwanda.
N.B: Persons with disabilities specifically girls and women are encouraged to apply and indicate their types of disability in their motivation letter for reasonable accommodation purpose
TO APPLY
Make sure you fully meet the requirements and provide your CV along with your education certificates, cover letter stating why you are the best candidate for this position, and your salary expectations to unaburwanda@yahoo.com by 20 October 2021 at 5:00pm Kigali time. UNABU team will not be able to respond to any inquiry addressed to UNABU through phone calls and or email for this purpose.
Note that only shortlisted candidates will be contacted.
Done at Kigali
On 11 October 2021
Executive Director
UNABU
2.Social Economic Empowerment Coordinator
JOB DESCRIPTION: Social Economic Empowerment Coordinator
Overview of the Organization
UNABU stands for Umuryango Nyarwanda w’Abagore Bafite Ubumuga, translated into English as the Rwandan Organisation of Women with disabilities. It is a non-governmental organization aiming at promoting gender equality and the removal of various barriers preventing girls and women with disabilities from fully enjoying their human rights and participating in the country’s development. The organization was established in 2004 women with various disabilities and for women with disabilities envisioning a world where “Women with disabilities enjoy equal and equitable opportunities and actively participate in the country’s development. UNABU empowers girls and women with disabilities to become agent of change, to demand their rights and to affirm their dignity as human beings.
Since its creation the organization has been implementing projects of capacity building of local groups of women with disabilities, strengthening the voices of women with disabilities in community development and empowering individual women with disabilities in income generating activities, human right, gender and gender-based violence in Rwanda.
Job Purpose Statement
UNABU seeks to hire a highly qualified, dedicated, and experienced Socio-Economic Empowerment Coordinator. The primary responsibility of the Socio-Economic Empowerment Coordinator is to provide technical support to the projects and program implementation through field project activities planning and implementation and building the capacity of community mobilization volunteers change leaders and monitor the implementation and contribute to organizational compliance.
In collaboration with the Deputy Executive Director in charge of Programs, MEAL, and projects managers, Socio-Economic Empowerment Coordinator will establish and maintain excellent relationships with key project stakeholders including but not limited to local leaders, community mobilization volunteers, and GBV and justice service providers as well as girls and women with disabilities themselves as primary beneficiaries.
The Socio-Economic Empowerment Coordinator reports to the Deputy Executive Director in Charge of Programs and is based in Kigali office with more than 80% working time spent on the field.
1. KEY ROLES AND RESPONSIBILITIES
1.1. Providetechnical support to the projects and programs planning and implementation :
- Coordinate all projects awareness-raising and training activities in collaboration with the project managers and officers
- Coordinate the projects training activities, training guides development, and harmonization of self-advocacy groups training manuals, IEC materials at the organizational level
- Coordinate young girls leadership development initiatives at organizational level
- Coordinate self advocacy groups training activities in financial literacy and business skills development trainings and ensure effective management of distributed seed capital and support to self advocacy groups
- Coordinate and facilitate self advocacy groups linkages to existing community support services and opportunities
- Provide technical advice on strategies and directions and projects priorities based on project goal and UNABU vision and mission National strategy.
- Communicate the organization Visionary plans to the local leaders, strategic stakeholders and community mobilization volunteers change leaders;
1.2. Building the capacity of UNABU’s partners and stakeholders
- Coordinate capacity building programs for UNABU’s strategic partners, stakeholders, and community mobilization volunteers to ensure they affectively contribute to the significant change in the life of girls and women with disabilities
- Coordinate disability mainstreaming into other partners women’s rights and GBV programs implementation
- Assess stakeholders and Projects community mobilization volunteers capacity development needs and coordinate capacity building plans implementation through coaching and mentoring
- In collaboration with the projects managers, carry out performance appraisals for the community mobilization volunteers on a regular basis
- Provide ongoing coaching and mentoring to projects staff, partners and community mobilization volunteers on gender and disability inclusion sensitivity and approaches
1.3. Financial Resources management
- Contribute to the projects budgeting process including preparation of periodic budgets, cash request, and justification
- Assist in the Proposal writing, working closely with Deputy Executive Director in charge of programs, Project Managers, MEAL for the intervention design
1.4. Networking and Representing UNABU
- Carrying out stakeholder analysis in order to identify individuals, organisations, and institutions with whom relationships need to be built
- Ensure and strengthening partnership with local authorities, women empowerment, and GBV stakeholders.
- Ensure that project required reports in the district where the projects are being implemented are timely submitted to rights stakeholders for the purpose of celebrating successes and sharing lessons learned
- Keeping up to date with standards of professionalism and UNABU’s expectations concerning personal behaviour and values; at all times acting accordingly
1.5. Quality ,Learning & Knowledge Management
- Actively participate in reflection session on the projects implementation, documentation of UNABU’s project experiences and achievements
- In collaboration with MEAL , lead on social impact monitoring, evaluation, and data collection tool development in accordance with the projects results frameworks
- Coordinate gender based violence identified and reported cases management
- Ensure collected information about violence cases across all the projects is documented and stored appropriately in accordance with confidentiality and safety principles;
- Participate in the ongoing project planned assessments and evaluation activities
- In collaboration with MEAL and project Managers, coordinate documentation and dissemination of the projects impact, lessons learnt , success stories, and its
2. REQUIREMENTS FOR THE POSITION
Educational Qualifications:
- Minimum Bachelor degree in the following fields: Projects management, Psychology, social sciences (sociology , social work ), gender and development studies, law, nursing preferably working in NGOs
Job related experience:
- Minimum of 5 years of experience in similar position, community mobilization, and volunteers management
- Working experience in the disability movement and vulnerable groups , local leadership structures, and stakeholders
- Proven experience in human rights, gender-based violence, and women empowerment programs would be an asset
- Should have been involved in the volunteerism.
- Experience in capacity building, counseling, and report writing is essential.
- Basic experience in finance management , capacity building delivery, and training manual development
- Proven experience working in the community with vulnerable groups, Financial literacy, and business-oriented mindset
Technical skills:
- Strong report writing skills and fluent communication skills in English as well as Kinyarwanda required
- Theoretical and practical skills in human rights and women empowerment
- Computer literacy: Microsoft word, spreadsheet, PowerPoint, Internet
Competencies:
- Disability and gender responsiveness
- Accountability
- Adaptive to change management
- Advocacy
- Effective communication
- Knowledge Management & Learning
- Working in Partnership
- Networking and influencing skills
- Ability to work with minimal supervision
- Using Evidence from Research
N.B: Persons with disabilities specifically girls and women are encouraged to apply and indicate their types of disability in their motivation letter for reasonable accommodation purpose
TO APPLY
Make sure you fully meet the requirements and provide your CV along with your education certificates, cover letter stating why you are the best candidate for this position, and your salary expectations to unaburwanda@yahoo.com by 20 October 2021 at 5:00 pm Kigali time. UNABU team will not be able to respond to any inquiry addressed to UNABU through phone calls and or email for this purpose.
Note that only shortlisted candidates will be contacted
Done at Kigali
On 11 October 2021
Executive Director
UNABU
