Staff Recruitment Notice
Paper Crown Rwanda
Position: Administration & Project Coordinator
Expected start date: July 1st, 2021
Hours: 15-20 hours per week
Type of contract: Staff position, part-time role
Length of contract: 6 months, inclusive of 2-month probation period (possibility of open-ended renewal)
Reports to: Programs & Partnerships Manager
Summary of the role: To work closely with PCR’s Programs & Partnerships Manager for project coordination and implementation, as well as basic administrative support for the organization.
Essential duties and responsibilities:
- Support the administrative management of the organization, including the day to day operations of the office.
- Support the Programs & Partnerships Manager in project coordination and execution.
- Coordinate and manage project participants in the field, under the direction of the Programs & Partnerships Manager.
- Follow up with project participants and host schools / partner organizations to ensure they are well-informed and prepared to host projects.
- Prepare all administrative project materials and documents (attendance lists, student materials, project documents, consent forms, etc.).
- Manage project supplies and expenses, working closely with the Programs & Partnerships Manager.
- Attend project sessions in the field and support the Programs & Partnerships Manager on the ground during implementation of PCR’s various initiatives.
- Ensure PCR Board Meetings and any related administrative preparation and follow up are well-managed and executed correctly and efficiently.
- Oversee the basic administrative day-to-day needs of the office (maintain office and project supplies, filing, keeping track of key organizational activities and deadlines, etc.)
- Attend special events, trainings, conferences, etc. when the Programs & Partnerships Manager is unavailable.
- Other related operational and project support duties, as required.
Necessary skills and qualifications:
- Bachelor’s degree in business administration or other related field relevant for the role
- Minimum of 1-2 years of experience in project coordination, organizational administration, and related areas, particularly with a local organization working in the Rwandan context
- A confident self-starter who takes initiative and owns the successful outcomes of their work areas
- Ability to work quickly and efficiently without compromising attention to detail and professionalism
- High level of commitment to quality of work and professional integrity
- Proven ability to build positive working relationships with partners and local communities
- Strong interpersonal and communication skills are essential
- Proven ability to respond effectively to challenges and work strategically in a busy team environment with minimal supervision
- Fluency in English (both oral and written) and the ability to communicate professionally is mandatory
Compensation: Based on current market rates for Rwanda, and commensurate with experience. A private health insurance package is also provided to the successful candidate.
To apply: Qualified applicants must submit the following documents by May 25th, 2021:
- Detailed cover letter outlining why you are the best fit for this role, highlighting real-life examples of achievements that are directly related to the job description points
- Updated CV highlighting the most relevant areas of your prior experience
- At least two professional references to be contacted
Application documents should be submitted to clementine@paper-crown.org To learn more about our work, please visit www.paper-crown.org
2. Part-time Accountant
Contract Recruitment Notice
Paper Crown Rwanda
Position: Part-time Accountant
Expected start date: July 1, 2021
Hours: 10-15 hours per month, retainer-based
Type of contract: Part-time contractor / consultant (non-staff position)
Length of contract: 6 months, inclusive of initial 2-month probationary period (possibility of renewal at end of contract)
Summary of the role:
The accountant will be responsible for supporting the Programs & Partnerships Manager with expert financial / budgetary tasks and advice, as needed. The primary purpose of this role is to provide expert review / support as requested by PCR, to ensure all financial documents and processes within the organization are sufficiently detailed, accurate, comprehensive and in line with relevant financial / tax rules and regulations.
Essential duties and responsibilities:
Become familiar with PCR’s project activities and operations, to best support the Programs & Partnerships Manager with budget management and reconciliation on an ad hoc basis.
Support the Programs & Partnerships Manager with preparing financial reports related to project budgets, operational expenditures and donor reporting, when needed.
Develop and/or advise on user-friendly tools and procedures for financial accounting and reporting systems, as needed/requested.
Manage the digital banking system for execution of online payments, etc., as and when needed.
Advise on any relevant tax requirements/processes as defined by Rwandan tax laws relating to local NGOs.
Required competencies and skills:
Prior work experience with an NGO in the Rwandan context is mandatory, minimum one year
Degree in Finance, Accounting or Business Administration, preference ACCA or CPA
High degree of accuracy and meticulous attention to detail
High degree of proficiency with accounting and administration procedures
Strong knowledge and understanding of the Rwandan tax system, particularly for Rwandan NGOs
Fluency in English (both oral and written) and ability to communicate promptly, clearly and concisely
Excellent time management and a high degree of professionalism are of extreme importance for this role
Applicants who are registered to work in Rwanda with a valid TIN number will be given preference
Compensation: This is a part-time support role that can be undertaken alongside other work assignments and consulting roles, upon prior discussion with PCR. Compensation consists of a monthly lump-sum retainer fee in Rwf, in line with approximate hours worked.
To apply: Please send a detailed cover letter and an updated CV highlighting the most relevant areas of your prior experience (including at least three professional references to be contacted) by May 25th, 2021 to: clementine@paper-crown.org.To learn more about our work, please visit www.paper-crown.org
Attachment: PCR Recruitment Notice – Part-time Accountant FINAL 2021
