1. Project Coordinator
1.JOB DESCRIPTION FOR OF PROJECT COORDINATOR
Institution: NCCR
Reporting to: Executive Secretary
Position: Project Coordinator ( with probability of extension)
Duration: Six Months
Background of National Cooperatives Confederation of Rwanda (NCCR)
The National Cooperatives Confederation of Rwanda (NCCR) is the umbrella organization that promotes and represents the interests of the cooperative movement in Rwanda. The NCCR was granted legal entity on 22 December 2010 and this was published in the Official Gazette N° 25 of 20/06/2011. In 2012 and is a member of the International Cooperative Alliance (ICA), which is the body that represents and serves cooperatives worldwide.
Its Mission Statement is to support its member Federations, Unions, and Primary Cooperatives through Capacity Development, Information sharing, Advocacy, and collaboration with Public, Private, and Civil society organizations at local, regional, and international levels.
NCCR signed an agreement with Land O’Lakes Venture37 to implement a sub award Number 20-CD4-A-A-1507 funded by USAID for the Cooperative Development Program 4 (CD4)
It is from this brief background that NCCR would like to Recruit a highly profile candidate who will fulfill the Job Profiles below:
Essential Job Functions:
Coordinating project NCCR is undertaking and initiating new viable projects
Roles and responsibilities:
- Planning of NCCR’s project activities according to its vision and mission, stakeholders and partners’ satisfaction and in alignment of the activities with relevant national/regional development strategies
- Ensure the respect of the administrative and financial procedures for the smooth implementation of the Project activities
- Coordination of the project according to the agreements signed by NCCR
- Regularly monitor the budget with a view to efficient management and control of the use of this grant
- Prepare agendas for meetings, attends project meetings, documenting meeting minutes, key decisions and any resultant action;
- Regular evaluation of the project progress through established monitoring and evaluation instruments
- Prepare, update, monitor and maintain project work schedules under the guidance of the Executive secretary and Regular reporting to the Executive Secretary of NCCR
- Knowledge of the Rwandan Cooperative landscape is an added advantage
Profile:
- At least University Bachelor’s degree in Business Management, project Management, Economics, or any other business management related discipline
- At least 5 years of previous work experience in a similar position, preferably with demonstrated project coordination experience.
- Fluency in English, Kinyarwanda, and French would be an added value
- Proven management skills, while demonstrating innovation, creativity with a project initiative and familiar working with international and national organization, Government and private institutions;
- Good understanding of:
(i)Business environment in Rwanda, (ii) cooperative policy, law and regulation in Rwanda, (iv) Cooperative structure in Rwanda and issues affecting cooperatives in Rwanda, (v) Rwanda’s socio-economic situation of Cooperatives
- Excellent interpersonal and relationship building skills; very good communication, presentation and negotiation skills
- Passion and ownership for the Cooperative Movement
- Ability to use considerable judgement, initiative and independence
- Ability to maintain confidentiality and professionalism
Interested candidates should submit their application (motivation letter, updated CV, certificates and references) until May 18th, 2021 at 4:00 PM, by e-mail to nccrrwanda@gmail.com The email attachment (max. size 2 MB) should be a PDF file. Please quote the job title in the subject
2. Accountant
2. JOB DESCRIPTION FOR OF ACCOUNTANT
Institution: NCCR
Reporting to: Executive Secretary
Position: Accountant
Duration: One Year Renewable
Background of National Cooperatives Confederation of Rwanda (NCCR)
The National Cooperatives Confederation of Rwanda (NCCR) is the umbrella organization that promotes and represents the interests of the cooperative movement in Rwanda. The NCCR was granted legal entity on 22 December 2010 and this was published in the Official Gazette N° 25 of 20/06/2011. In 2012 and is a member of the International Cooperative Alliance (ICA), which is the body that represents and serves cooperatives worldwide.
Its Mission Statement is to support its member Federations, Unions, and Primary Cooperatives through Capacity Development, Information sharing, Advocacy, and collaboration with Public, Private, and Civil society organizations at local, regional, and international levels.
SUMMARY OF SCOPE OF WORK
NCCR seeks the Accountant, who will be reporting to the Executive Secretary. S/he will be responsible for developing and implementing financial procedures in compliance with internal policies and procedures. The key tasks include overseeing monthly financial transactions, procurement, consulting and purchase agreements, S/he will conduct the implementation of financial activities by ensuring that they are implemented in accordance with the organization’s mission, strategic objectives, and program approaches. S/he will be responsible for the day to day management of the finance of NCCR and serve as the main point of contact for financial management of Institution.
Key duties and Responsibilities include but not limited to:
- Maintain accurate and complete accounting records,
- Comply and adhere to donor regulations and procedures,
- Prepare financial reports,
- Track budget/expenses to ensure proper cash flow,
- Review all payables documents for completeness, validity and accuracy before preparing payments for supplies and services providers,
- Prepare payments vouchers after ensuring that support documents are complete (request, invoice, delivery note, purchase order or contact, travel request and expenses),
- Ensure monthly/quarterly declaration and payments of all statutory deductions to the RRA.
- Produce and/or oversee the preparation of quarterly and annual financial statements and reports.
- Prepare the monthly staff payroll and disseminate pay slips to staff,
- Reconcile on a monthly basis all project bank accounts,
- Manage the petty cash,
- Maintain check register & checkbooks in a safe place,
- Participate in the budgeting process,
- Perform any other task as requested by the supervisor,
- Prepare and coordinate annual budget preparations for the board approval and monitor budget execution and report on any significant trends/variance.
- Propose modifications in processes and procedures to NCCR Board and ES, as needed, including
- Propose modifications in processes and procedures to NCCR Board and ES, as needed, including but not limited to expenditure planning and cash flow management best practices.
- To report directly to the Executive Secretary of NCCR
- Monitor expenditures, analyze revenues and determine budget variances and report the same to management.
- Perform financial analysis and reporting to management as needed.
- Perform month-end accounting activities such as reconciliations and journal entries.
- Review and recommend changes to existing accounting procedures.
- Build and maintain constructive and ethical business relationship with suppliers and private sector operators;
- Ensure that monthly and quarterly site procurement plans are developed, submitted, and within budget limits and compliant with donor requirements
- Prepare monthly status reports on procurement, assets,
- Oversee and ensure proper storage stock items and assets and maintain accurate inventory, assets and stock management, system;
- Supervise the work of the Driver, Cook/Cleaner and other supply chain staff and operations support staff;
- Ensure that NCCR vehicles are managed according to NCCR’s policies and procedures, including efficient fuel consumption, maintenance and repairs, mileage monitoring, and reporting
Technical requirements
- Bachelor’s degree in Accounting, Finance and others related fields from a recognized institution,
- At least two (5) years of experience in accounting or auditing
- Computer skills: MS Office, advanced Excel preferred
- Good written and verbal skills in English, Kinyarwanda
- Experience in local taxes and statutory rules & regulations,
- Proficiency in Software such QuickBooks,
- Standards of accounting,
- Having prior experience of at least 3 years with International Donor funding or with local companies,
Competencies /Skills required
- Analytical thinking and sound judgment
- Ability to work independently with minimal supervision
- Ability to work with various administrative and program levels of the project.
- Strong organizational and research skills with a thorough understanding of finance and accounting principles, procedures, and techniques.
- Confidentiality and ethical behavior,
- Teamwork and time consciousness,
- Knowledge of accounting process, systems and principles.
- Data analysis,
- Attention to detail,
- Effective communication,
- Critical thinking,
- Problem-solving
- Well-developed Interpersonal skills
- Knowledge of regulatory standards,
- Ability to work under pressure and adapt to situations as required due to changes on the ground;
- Ability to manage multiple priorities with minimal supervision;
- Capacity to think ahead and highlight areas of risk and concern;
- Ability to work in a sensitive, multi-cultural context as a respectful team player and Accountant;
- Situational awareness and good judgment in possible security situations.
Application process
Interested candidates should submit their application to Chairperson of NCCR via email: nccrrwanda@gmail.com, not later than 2021 May 18th before end of business day.
NB: The application file should be submitted in one PDF file that combines
- Motivation letter
- Academic qualifications
- Updated CV (3 pages max), including three professional referees with names, title and contacts, References should include the current direct supervisor and previous direct supervisors with their full names, phone number and email address.
- Proof of employment history.
- Please not that only shortlisted candidates will be contacted
Kigali, May 12, 2021
MUTEZINKA Thacienne
The Chairperson
National Cooperatives Confederation Rwanda “NCCR”
KIGALI
