Imyanya 3 y’akazi muri International Organization for Migration (IOM) ku bantu bize ibintu bitandukanye (Deadline: 4th February 2022 to 18th February 2022)

VACANCY NOTICE

Open to Internal and External Candidates 

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental, and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

Under the overall administrative supervision of the Chief of Mission, the direct technical supervision of the Migration health officer, the incumbent will be responsible and accountable for coordinating and performing migration health assessments.

Core Functions / Responsibilities:

1. Ensure the efficient daily operations of the Migration Health Assessment Centre (MHAC), in close coordination with the Chief Migration Health Officer (CMHO).

2. Conduct the CITY MHAC’s migration health assessment process to fulfil the technical requirements of the resettlement countries in the areas of:

a. Medical examinations;
b. Imaging;
c.  Laboratory testing;
d. Vaccinations;
e. TB management;
f. Treatment and referrals;
g. Pre-departure procedures and medical movements;
h. Documentation, certification and information transmission; and,
i. Other technical areas as may be required
3. Ensure proper identification of refugees and migrants during the health assessment and record all relevant health information in standard forms; ensuring completeness and accuracy of the recorded information.

4. Perform treatment for TB and sexually transmitted infections and provide support to the HIV and counselling activities. Oversee and coordinate the management of TB cases to ensure effective TB treatment.

5.Oversee and coordinate accurate and effective provision of immunization and presumptive treatment programmes in full compliance with the technical guidelines and protocols of the resettlement countries. Assist CMHO in monitoring, supervising and educating all staff in the delivery of these programmes.

6. Contribute to and maintain a system of quality improvement for each service area within the MHAC. Undertake quality control activities on a regular basis, including practice observation, desk audits, and use of self-assessment tools. Use data analysis and web reporting system to monitor performance indicators. Ensure implementation of the global IOM Standard Operating Procedures (SOPs); create and implement CITY MHAC specific SOPs for each service area. Ensure proper reporting and management of incidents according to the Guidance Note for Incident Management.

7. Organize systematic collection, processing, and analyses of migration health data according to guidelines established by the CMHO. Ensure data quality. Provide periodic, as well as ad-hoc reporting to the CMHO for Migration Health activities.

8. Ensure that all data related to heath assessment programmes is appropriately entered to Migrant Management Operational System Application (MiMOSA) and other related databases.

9. Oversee the financial aspects of the MHAC in close coordination with the mission’s finance staff: supervise budget preparation, suggest adjustments and cost-effective solutions, and review financial reports.

10. Provide oversight and coordinate the procurement of medical equipment, vaccines, medications, and other medical supplies in coordination with the CMHO and the Resource Management Unit.

11. Perform such other duties as may be assigned by the Supervisor.

Required Qualifications and Experience

 Education

• Master’s Degree in Public Health or other related clinical specialties or,
• University degree in Medicine with 2 years of relevant clinical experience

Experience

• Clinical experience
• Proven writing and communication skills, and the ability to maintain effective working relationships with government authorities, international organizations, and other partners;
• Knowledge of migration issues within organizational context;
• Coordination of actions with implementing partners, local authorities, stakeholders, beneficiaries, and the broader community to advance country office or regional objectives.

 Skills

• Effectively applies knowledge of migration health issues within the organizational context.
• Correctly frames migration health issues within their regional, global and political context.

Languages

• Fluency in English and Kinyarwanda
• Desirable is French and Swahili

Required Competencies

 Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting day-to-day challenges.

 Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action-oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

 Managerial Competencies – behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example, and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa, and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.

How to apply:

Interested candidates are invited to submit their applications to iomrwandarecruitment@iom.int by 16^th February 2022 at the latest, referring to this advertisement.

The subject of your e-mail MUST indicate the reference code, the Position title as well as candidate’s names

In order for an application to be considered valid, IOM will only accept applications which should include a completed Personnel History Form (please download and fill it out) and an application letter (not more than one page)

Only shortlisted candidates will be contacted.

Posting period:

From 02 February 2022 to 16 February 2022

VACANCY NOTICE

Open to Internal and External Candidates

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context:

The Canadian Orientation Abroad (COA) programme is a pre-departure orientation initiative funded by Immigration, Refugees and Citizenship Canada (IRCC) and implemented by the International Organization for Migration (IOM). Since its inception in 1998, COA has provided pre-arrival Information and Orientation sessions to refugees approved for resettlement to Canada in over 60 locations worldwide.

Under the direct supervision of the IOM Operations Manager and the technical supervision of the Canadian Orientation Abroad (COA) Global Programme Manager and under overall supervision of IOM Chief of Mission, the COA Coordinator and Facilitator will be responsible for the following functions:

 Core Functions / Responsibilities:

1. Be the focal point for the smooth implementation of the Canadian Orientation Abroad programming (telephonic, virtual, in-person orientation deliveries) for both adults and youth, in Rwanda, Burundi and Tanzania and in other locations, as required.
2. Liaise with partners (IOM OPS and IOM MHD) for Advanced Booking Notifications and prepare COA participant lists for all eligible refugee clients; that is, those 13 years and older.
3. Liaise with IOM Departments involved in the preparation and delivery of COA sessions: Finance, Security, Logistics/Procurement, ETM/Transit Centre management, and other IOM missions as necessary.
4. Liaise and represent COA vis-à-vis various stakeholders and be responsible for promoting IOM’s refugee programming to relevant stakeholders in Rwanda, Burundi, and Tanzania. These may be the Canadian Embassy and other partners, such as WUSC and EMPP, that may come to play a role in COA pre-departure orientation activities.
5. Coordinate with IOM Finance Department in Rwanda and Kenya for the preparation of COA annual budgets and quarterly updates, in coordination with COA’s Budget Monitoring staff based in IOM Manila.
6. Coordinate with IOM Kigali Finance Department and Logistics Unit to make sure that refugee clients, if eligible, get the travel reimbursement and are provided accommodation when required.
7. Coordinate with IOM Logistics Unit in generating Purchase Requests (PR), using the correct WBS and following up on charges and payments.
8. Coordinate with relevant food vendors, if necessary, to ensure that snacks and meals are provided on time while maintaining high standard of food, presentation, and hygiene.
9. Coordinate with relevant services for the purchase and implementation of Personal Protection Equipment (PPE) in times of the pandemic: masks (for distribution to COA participants), sanitizing products (to use outside and inside the COA training rooms), and implementation of training room distancing.
10. Maintain regular contacts with the COA Global Management Team (in Geneva, Ottawa, and Manila) and ensure that Canada’s information needs, and that programmatic and reporting activities are coordinated efficiently.
11. Assign, guide, and supervise the daily tasks of other COA Support staff, such as childminder and on-call interpreters.
12. Coordinate with COA Management and COA Manila-based Budget Monitoring staff regarding the monitoring of budget expenses and charges, the provision of accurate WBS, and the preparation of COA annual site budgets, in coordination with IOM Rwanda/Kenya Finance team.
13. Coordinate with COA Manila staff for MiMOSA entries and other statistical matters.
14. Maintain an inventory of all materials and coordinate with the COA Manila staff for printing and shipping of COA materials to permanent and mobile training locations.
15. Plan, schedule, and timely deliver pre-arrival information and orientation sessions, in-person, telephonic or virtual, to youth and adult refugees, in Rwanda, Burundi, and Tanzania and in other locations, as required.
16. For maximum uptake of refugees, timely coordinate pre-departure orientation details with IOM colleagues in Resettlement OPS and Medical Health Department (MHD).
17. Oversee and coordinate all pre-session details: training room preparation, equipment, materials, snacks/meals, reimbursement of transportation, hiring of interpreters and childminders, whenever required.
18. For virtual sessions, coordinate with IOM OPS/IOM MHD for phone numbers/email addresses for all COA refugee clients.
19. Submit COA statistical reports in MiMOSA COA reporting Tool within the required timeline after completing a COA session (typically 2 days).
20. Deliver COA sessions that address refugees’ needs for both information and protection; therefore adapting session content and training tools and activities to various training modalities (telephonic, virtual or in-person), purposes, and beneficiaries.
21. Keep abreast of changes in Canada vis-à-vis resettlement in general and vis-à-vis content of pre-departure orientation and information sessions and contribute to the creation of Standard Operating Procedures (SOPs), lesson plans, agendas, PowerPoint presentations, activities, and facilitation guides.
22. Be familiar with the Canada’s refugee resettlement programs: GARs, PSRs, Blended VORs and JAS cases, plus Afghan cases at the Emergency Transit Mechanism Centre (ETM) as well as with the supports and services that are offered in Canada to refugees at a post-arrival stage.
23. Be familiar with the content of the COA Refugee Training Activities Toolboxes (for both adults and youth).
24. Write narrative reports (bi-monthly, quarterly and annual) that present accomplishments and challenges, gather statistics, and maintain statistical records.
25. Whenever required, coordinate COA mobile session delivery details: travel, security, procurement, medical, and finance with the appropriate IOM departments; as well as training details:  scheduling of sessions, shipping of materials in the language of COA participants, arranging refugee transportation, and lodging, ensuring the timely upload of stats in MiMOSA and the preparation of narrative reports. Timely coordinate all COA charges made during remote training session deliveries with IOM Finance staff in receiving missions.
26. Contribute to the development of surveys and promotional tools aimed at increasing the uptake of pre-departure services among refugees.
27. Contribute to the global development of the COA programme by participating in staff development workshops, exchange programs, Training-of-Trainers seminars, etc.
28. Engage in continuous self-directed study for professional development, as required by IOM and COA.
29. Perform other duties as may be assigned from time to time.

Required Qualifications and Experience

Education

• University degree in Political or Social Sciences, Education or a related field from an accredited academic institution with three years of relevant professional experience; or
• High school diploma with five years of relevant professional experience.

 Experience

• Experience working with refugees;
• Experience providing information and orientation to and engaging with refugees is an advantage;
• Demonstrated ability to work effectively with a variety of stakeholders;
• Experience in leading interactive training seminars or orientation sessions for youth and adults.

 Skills

• Clear and concise communication in writing (English).
• Excellent planning, organizational, and time management skills.
• Attention to details.
• Proven ability to communicate cross-culturally.
• Speaking more than one of the different languages spoken by refugees in Rwanda, Burundi, and Tanzania.
• IOM Functional Competencies required: Effective Communicator, successful negotiation, creative analytical thinker, active learner, strong team player, and cross-cultural facilitator.
• Solid computer skills, including proficiency in MS Office Packages (Office, Excel, Power Point, SharePoint, Adobe Pro, Zoom, Outlook)

Languages

• Fluency in English and Kinyarwanda is required.
• Knowledge of Swahili is an added advantage.

Required Competencies

The incumbent is expected to demonstrate the following values and competencies:

Behavioural

 The incumbent is expected to demonstrate the following values and competencies:

 Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting day-to-day challenges.

 Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Professionalism

• Demonstrates professional competence and mastery of subject matter and willingness to improve knowledge and skills.
• Seeks to raise professional standards in self and others through daily work and activities.
• Adapts quickly to change and is decisive and versatile in face of uncertainty.
• Shows self-control and persistence when faced with difficult problems and remains calm in stressful situations.
• Is conscientious and efficient in meeting commitments, observing deadlines, and achieving results.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa, and authorizations by the concerned Government, where applicable.

This application is open to all Rwandese citizen and any other foreign national as long as such an applicant has a right of residence and right to work in Rwanda at the time of application (IOM will not be responsible in securing such Visas or authorisations from the Government of Rwanda, any applicant of foreign nationality must provide authentic certification from Government of Rwanda in regard to right of residency and right to work in Rwanda at the time of application).

How to apply:

Interested candidates are invited to submit their applications to iomrwandarecruitment@iom.int by 18^th February 2022 at the latest, referring to this advertisement.

The subject of your e-mail MUST indicate the reference code, the Position title as well as candidate’s names

In order for an application to be considered valid, IOM will only accept applications which should include a completed Personnel History Form (please download and fill it out) and an application letter (not more than one page)

Only shortlisted candidates will be contacted.

Posting period: From 4^th February 2022 to 18^th February 2022

VACANCY NOTICE

Open to Internal and External Candidates

Position Title : Data Processing Assistant (2 positions)

Organizational Unit : Medical Department

Duty Station : IOM Kigali, Rwanda

Classification : General Service Staff, Grade G5 (UN salary Scale for GS staff)

Type of Appointment: One-year fixed term with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : February 06, 2022

Reference Code : VN2022/01 – RW

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

The Data Processing Assistant provides information, relevant to Health Assessment Programs, Applicant processing and other IOM services to the migrants. The incumbent will be responsible for performing routine administrative functions such as handling inquiries and providing refugee/immigrant assistance as necessary. Under the overall

supervision of the Chief of Mission (CoM) and the direct supervision of the Chief Migration Health Officer (CMHO) the successful candidate will be responsible for the carrying out the following duties and responsibilities in relation to the Migration Health Assessment Centre (MHAC) in Kigali, Rwanda .

Core Functions / Responsibilities:

1. Organize the Medical Assistants Roster and assign various duties in the unit as well as actively participate in day-to-day scheduling.

2. Assist to develop and keep up to date MHAC’s Standard Operating Procedures (SOP’s);

3. Assist in analysis of various tools pertaining to migrant flow and satisfaction in MHAC – including active monitoring of scheduling trends.

4. Prepare medical forms, laboratory labels, serology codebooks, chest x-ray labels, and daily scheduling of MHD health assessments.

5. Ensure that reception area is well organized and presentable at all times.

6. Provide accurate information and answers to telephone and/or walk-in queries from applicants regarding their schedules and direct as required.

7. Assist in improving the integrity of customer care work by proposing key fraud prevention measures.

8. Receive all completed medical deferrals/furtherance, x-rays and other documents from MHD, update the reception of the same in the database and forward to the migration health physician for clearance.

9. Support the completion of medical forms, DNA packages and other medical documents and ensure they are transmitted to relevant partners, either by electronic means or by courier services. Verify that correct contacts and physical address are used whenever documents are transmitted by courier services and ensure to inform the receiving party of the parcel tracking number electronically;

10.Updating MHD information on the country MHD Website.

11.Prepare and submit monthly statistics on Health Assessments performed by MHD.

12.Prepare correspondence to respond to queries in respect to relevant matters of the MHAC. File incoming/outgoing letters, reports, memoranda, emails faxes as well as IOM documents and forms related to IOM medical issues.

13.Prepare purchase request forms for procurement of equipment and working materials for MHD.

14. Data management follow-up including the creation of queries to retrieve information from the database and responding to various follow-up needs.

15.Participate in mobile health assessment missions in the Region to provide IT/Database support.

16.Provide Database/data processing support to the Regional office NBO and other MHD locations as needs arise.

17.Suggest improvements to strengthen internal control mechanisms; provide inputs for new procedures to complement and/or adapt existing instructions in an effort to achieve streamlining efficiencies.

18.Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

•  Bachelor’s degree in IT
•  High school diploma with 3 years of experience required.

Experience

• At least 3 years of professional experience in data encoding and reporting, data capturing and data management especially in health/clinical setting.
•  Knowledge in data processing and analysis especially SPSS, SQL and Access
•  Knowledge of programming is an advantage.
• Good writing skill desirable.
• Good knowledge of IOM system (Mimosa) and other data management systems a plus.
•  IOM Competencies required: Effective Communicator; Successful Negotiator; Creative Analytical Thinker; Active Learner; Cross-Cultural Facilitator.

Languages

Fluency English and Kinyarwanda is required. French is an added advantage.

Required Competencies

Values

Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-today challenges.

Core Competencies

• Accountability – Meets deadline, cost, and quality requirements for outputs
• Client Orientation – Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries;
•  Continuous Learning – Keeps abreast of developments in own professional area
• Communication – Clearly communicates, and listens to feedback on, changing priorities and procedures;
• Creativity and Initiative – Proactively develops new ways to resolve problems
• Leadership and Negotiation – Presents goals as shared interests;
• Planning and Organizing – Sets clear and achievable goals consistent with agreed priorities for self and others;
•  Professionalism – Masters subject matter related to responsibilities;
•  Teamwork – Actively contributes to an effective, collegial, and agreeable team environment;

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.

How to apply:

Interested candidates are invited to submit their applications to iomrwandarecruitment@iom.int by 06 February 2022 at the latest, referring to this advertisement.

The subject of your e-mail MUST indicate the reference code, the Position title as well as candidate’s names

In order for an application to be considered valid, IOM will only accept applications which should include a completed Personnel History Form (please download and fill it out) and an application letter (not more than one page)

Only shortlisted candidates will be contacted.

Posting period:

From 24.01.2022 to 06.02.2022