Imyanya 15 y`akazi muri World Vision International Rwanda irimo n`ubushoferi ndetse n`abize Accounting; Finance;Education, Social Sciences, International development; Statistics, Economics, Mathematics, Information Technology, Demography, Social Sciences, International Relations, International Development : Deadline: 12-12-2021

% of time

Activity

End Results

70%

Transport staff and visitors on duty and deliver mails/packages, goods, and documents to the respective clients/partners/locations

• Effectively collaborate with other staff demonstrated for successful implementation of field activities.
• Quality delivery of mails/packages, goods, and documents to the respective clients/partners/locations insured.
•  Timely and ready to support as requested by the supervisor.

20%

Conduct major regular/daily checks to ensure the vehicle is in sound mechanical conditions and keep the vehicle safe and clean, and ensure it is serviced accordingly.

• The vehicle is in a mechanical sound condition regularly.
• The safety and cleanliness of the vehicle is controlled and maintained.
• The supervisor informed of vehicle service time and done with quality.
• Parking place, parking time, and vehicle usage respected as per WVR Transport & Fleet Policy

10%

Prepare monthly fuel consumption and other vehicle-required reports.

• Logbook record for each trip prepared
• Quality monthly report prepared and submitted every month on time

Required Professional Experience

1. Should have a Class B driving permit. Class C is an added advantage
2. Should have 5years’ experience in the same field.

Required Education, training, license, registration, and certification

1. Should have a general advanced certificate (senior 6 certificate).

Preferred Knowledge and Qualifications

1. Should be fluent in English, knowledge of French is an added advantage.
2. Should be computer literate (Word, Excel).

% of time

Activity

End Results

20%

Review the pre-award due diligence assessment of current and potential partners and analyze organizational capacity to manage sub-grant funding and project implementation for Rwanda based sub grantees and work with project staff in the assessment of local partners.

Sub-grants capacity assessment effectively done and ahead of time

15%

Work closely with Finance and Administration Manager and to ensure all subgrant agreement templates and letters of commitment are updated with respect to WVI policies and donor requirements.

All WVI & donor requirements on sub-recipient are met

10%

Review all sub-award reports on monthly basis and certify data annually to ensure accuracy of data for accounting and audit purposes.

WVR & Sub-recipient financial reports are accurate

15%

Conduct regular site visits to track sub-recipient progress, measure performance, and ensure accountability in accordance with established sub-recipient monitoring plan and document appropriately, as well as budget performance monitoring.

Sub-grants performance is improved on quarterly basis

15%

Facilitate internal and external auditors and provide relevant information related to sub-recipient as far as Sub-grant is concerned and ensure timely implementation of audit recommendations.

Unqualified opinion / clean audit reports are obtained and audit recommendations are implemented timely.

10%

Review and communicate annual sub-grant work plans and budgets for consistency with overall program goals and objectives, aligning with donor technical and spending requirements, feasibility and cost-effectiveness.

Sub-recipient implementation is in accordance with original approved plan by the donor

15%

Work with project staff on sub grant closeout, documentation, distribution of inventory, retention of intellectual property, audit, etc. to ensure proper projects closeout.

All projects are closed in accordance with WVI and donor requirements

Required Professional Experience

1. Minimum of 4 years’ experience in accounting profession within a busy organization or projects.
2. Proven knowledge of grants management
3. Proven Experience of USAID sub-grant management at least three years
4. Experience in working with sub-grants
5. Proven experience in project budget management
6. Attention to details
7. Good oral and written communication skills

Required Education,

training, license,

registration, and

certification

1. A minimum of Bachelor’s degree in Accounting or Finance
2. Skills and ability to organize and conduct trainings

Preferred Knowledge

and Qualifications

1. Accounting certification such as ACCA, CPA, CFA, etc.
2. Good command of Microsoft spreadsheet preferably Microsoft Excel, Vision and Sun system software
3. Gateway to Grants certification
4. Experience of bilateral or multilateral funded projects
5. Sub-grants management experience

MAJOR RESPONSIBILITIES

% of time

Activity

End Results

45%

Project management and coordination

• Provide leadership to regional staff affiliated to the Homes and Community project
• Supervise, guide, and provide technical support to partners and project staff on best practices in improving literacy outcomes.
• Manage and coordinate implementation of project activities at the field level.
• Carry out field based review meetings with project staff and local facilitators.
• Track financial management and budgets allocated to the project

Successful implementation of the Homes and Community project

Professional and motivated teams are established and supported

Support budget utilization and reporting at field level

15%

Monitoring, Evaluation, and Learning

• Support processes of project monitoring and evaluation throughout the life of project
• Ensure the detailed implementation plan is effectively implemented
• Closely work with M&E officer to meet MEL targets
• Contribute to production of timely, accurate, compliant, and quality reports
• Provide operational support to project consultants to successfully deliver assignments

Project MEL milestones are achieved

Quality reports are produced as per donor reporting guidelines

20%

Networking and Collaboration

• Build strategic linkages, relations, collaborations, and networks with partners and other stakeholders in implementation at the District level.
• Lead and coordinate networking and partner events/meetings with relevant partners and stakeholders to the project.
• Support community consultations and discussions to ensure project acceptance and beneficiary satisfaction of project deliverables

Strong and sustainable relationships built with key project actors/partners

Effective project coordination at the district and community level

20%

Capacity Building

• Mobilize key stakeholders including implementing partners to participate project capacity building sessions
• Support the technical teams in delivering trainings to implementing partners
• Contribute to the development of training materials for the Homes and Communities activity

Strong project understanding by implementers

Availability of appropriate training materials

Required Professional Experience

1. Relevant experience of at least 3 years of Education programming with reputable institutions, national or international NGO
2. Proven experience in a leading community-based teams implementing literacy projects
3. Working knowledge of best practices in gender equality and inclusiveness in the education sector
4.  Working knowledge of data analysis software such as SPSS, Ms. Excel, Stata
5.  Demonstrated experience and skill in research, analysis, and report writing
6.  Strong facilitation and presentation skills with a passion for sharing knowledge
7.  Ability to work independently and as part of a diverse team

Required Education,

training, license,

registration, and

certification

1. Bachelor’s Degree in Education, Social Sciences, International development, or other related fields.

MAJOR RESPONSIBILITIES

% of time

Activity

End Results

40%

Project Monitoring

Develop solid M&E understanding of the Homes and Communities project overall engagement strategies.

Develop and enhance the M&E system and develop relevant data collection tools in close collaboration with the team.

Build and strengthen the capacity of staff on general monitoring and evaluation approaches, practices and tools.

Implement the monitoring and evaluation plan.

Lead and coordinate site visits to ensure complete and accurate data collection and reporting

Quality M&E tools are developed and used

Staff capacity on M&E improved

M&E plan developed and implemented

15%

Project Evaluation

Participate in the planning for project baselines, evaluations, researches, and special studies;

Oversee evaluation activities including the context analysis, impact evaluation, qualitative and quantitative analysis of project activities, output, outcomes, and impact, including design and testing of data collection tools, data analysis, and reporting

Participate in the designing and implementation of project assessments, research

Project evaluation milestones are implemented in a timely manner

Technical contribution to the design and analysis of all assessments and research

20%

Project Reporting

Collect, compile and consolidate M&E outputs to be included in the donor reports.

Produce regular M&E reports focusing on monthly, quarterly, and annual results and a comprehensive progress report on indicators and analysis allowing annual adjustment of activities based on performance achieved, the reporting formats, standards, and procedures established in collaboration with the project team

Document lessons learned and good practices in project implementation

Quality reports are produced as per donor reporting guidelines

15%

Project Learning

Support strategies for documenting and disseminating lessons learned success stories and evidence-based innovations for different audiences.

Support and facilitate regular CLA workshops and exercises with the Homes and Communities team.

Support review of written products including publications and donor reports to provide quality control for communicating about impacts and change.

Dissemination of findings from the various research and assessments is done

CLA workshops delivered in a timely manner

15%

Collaboration

Liaise with the Director of MEL on technical matters in relation to M&E donor requirements

Coordinate with Regional Education Coordinators in planning  and executing M&E activities at the field level

Engage with key stakeholders including local authorities and partner organizations to achieve M&E targets

Strong relationships built between the Homes and Communities project and all its stakeholders

Required Professional Experience

1. At least 3 years in the field of M& E, research, both quantitative and qualitative
2. Experience with an international Non-Governmental Organization would be an asset
3. Experience in facilitating and liaising with international partners, government partners, and NGOs
4. Good understanding of the Rwandan context
5. Excellent analytical, statistical and practical problem-solving skills
6. Ability to organize work efficiently and deliver assignments in a timely manner often under time constraints.
7. Ability to work effectively remotely as a team member and with minimal supervision.
8. Possess category A driving license

Required Education,

training, license,

registration, and

certification

1. University degree in Statistics, Economics, Mathematics, Information Technology, Demography, Social Sciences, International Relations, International Development or other related fields

MAJOR RESPONSIBILITIES

% of time

Activity

End Results

20%

Prepare and monitor project budget, project cash flows, year-to-date spending, and funding requests to ensure that the project has adequate budgets to implement related activities throughout the year by ensuring project PBAS updated and informs the project manager on the status of funds commitment.

PBAS & SUN6 reconciled

15%

Prepare and analyze accounting records and other financial reports to assess accuracy, completeness, and compliance with WV, Support Office, and donor-specific reporting and procedural standards & requirements, by ensuring project-related payments are done on time and transactions are properly recorded and posted in the solar system. Process the VAT refund every month and ensure the accuracy of invoices in order to have all VAT refunded by RRA.

10%

Review the projects related financial transactions to ensure that they fall within the approved scope of project activities and donor requirements and that they comply with the financial procedures and FFM requirements.

No miss allocation of expenses

15%

Prepare and analyze monthly and quarterly project financial reports for their accuracy and adequacy, before submitted to SO / donor, in respect to full disclosure and that they present a true and fair view of the activities of the grant for the respective period.

15%

Facilitate internal and external auditors and provide relevant information as far as an audit is concerned and ensure timely implementation of audit recommendations.

10%

Participate in proposal writing with the view to provide financial advice and develop project lifetime budget in line with WV and Donor budgeting templates and guidelines in case of extension and/or project budget amendment.

15%

Maintain efficient management of project Assets and conduct a regular inventory to reconcile sun system reports and physical count of assets as per WV’s asset policy and procedures and maintain an updated asset register and ensure proper management of inventory and fuel.

Required Professional Experience

1. Minimum of 3 years experience in the accounting profession within a busy organization or projects
2. Proven experience in project budget management
3. Proven experience of USAID at least three years.
4. Proven knowledge of GAAP and practical knowledge of financial systems and internal controls
5. Experience in working with auditors both internal and external
6. Good oral and written communication skills

Required Education, training, license, registration, and certification

1. A minimum of Bachelor’s degree in Accounting or Finance
2. Skills and ability to organize and conduct trainings

Preferred Knowledge and Qualifications

1. Accounting certification such as ACCA, CPA, CFA, etc
2. Good command of Microsoft spreadsheet preferably Microsoft Excel, Vision, and Sun system software
3. Gateway to Grants certification
4. Experience in bilateral or multilateral funded projects.

MAJOR RESPONSIBILITIES

% of time

Activity

End Results

45%

Planning and Project Management

• Provide overall technical support in GESI integration into programming and advocacy.
• Provide technical expertise to project staff and stakeholders, including consultants in relation to needs assessments, program design and implementation, reporting, monitoring, and evaluation activities, etc.
• Ensure gender equality and social inclusion strategies are based on research and integrated across the project.

Project staff and stakeholders receive the appropriate GESI technical support to deliver tasks

35%

Monitoring, Evaluation, and Learning

• Conduct gender analysis within the project including local partners to ascertain the gaps and recommend possible direction for inclusion.
• Ensure GESI integration in the monitoring, evaluation, learning, and reporting mechanisms of the project
• Review GESI M&E tools and support the roll-out and implementation of the GESI M&E toolkit.
• Analyze GESI related trends and develop strategies to address them in collaboration with key stakeholders

Accurate evidence of GESI achievements based on data and research

15%

Networking and Collaboration

• Lead and coordinate networking events with relevant partners and stakeholders to the project.
• Establish and participate in critical technical working groups on gender equality and social inclusion
• In liaison with project staff and the WV Citizen Voice Action (CVA) specialist, support community consultations, meetings, and/or roundtable discussions to ensure programming remains gender-sensitive and socially inclusive

Strong and suitable relationships are built throughout the life of the project

5%

Capacity Building

Provide capacity-building support for GESI integration to project staff, implementing partner organizations, and key stakeholders.

Project staff and facilitators are trained in GESI and are supporting the implementation of the GESI plans across the project

Required Professional Experience

1. At least 5 years of experience in gender equality and social inclusion programming.
2. Knowledge and experience of implementing participatory gender and social inclusion methodologies.
3. Experience in developing policies, position papers, strategies, and Project management experience. Previous experience in gender and social inclusion programming in government and/or NGO
4. Proven record of research and sharing of findings on gender equality and inclusion
5. Ability to provide leadership and take responsibility for incorporating gender and social inclusion perspectives into programming.
6. Strong knowledge of child and women’s rights and gender justice added advantage.

1. Bachelor’s degree in gender studies, social science, economic or international development. Postgraduate qualification in gender and/or social inclusion is added advantage.