TERMS OF REFERENCE FOR HUMANITARIAN SECTOR MANAGER IN PRISON FELLOWSHIP RWANDA
Project/Program: Humanitarian programs (Legal aid, Protection, MHPSS, PSN)
Position: Humanitarian Sector Manager (1)
Duty Station: Head Office Kigali
Technical field: Legal assistance, Community-based protection and PWSN & MHPSS
Report to: Head of Programs
Period: 4 Months with possibility of extension
Background.
Prison Fellowship Rwanda (PFR) is a non-profit organization working with the government of Rwanda and both local and international organizations to foster peacebuilding, unity, reconciliation, mental health and psychosocial support, access to justice, crime prevention, human rights promotion, and socio-economic empowerment of vulnerable people in Rwanda in the wake of the 1994 genocide against the Tutsi and its aftermath.
Prison Fellowship Rwanda was founded on 01/07/1995, affiliated with Prison Fellowship International in 1997, and officially registered and recognized by Ministerial Order No. 037/17 of 23/10/2002 by the Ministry of Justice as a non-profit organization, with its registration published in the Official Gazette of the Republic of Rwanda in 2002.
PFR envisions a society where unity, peace and justice reign and has a mission to contribute to the social transformation of vulnerable communities through peacebuilding, livelihood, justice, psychosocial and spiritual resilience interventions.
Since 2020, Prison Fellowship Rwanda (PFR) in partnership with United Nations High Commission for Refugees (UNHCR) and the Ministry in Charge of Emergency Management (MINEMA) supports refugees and asylum seekers in Rwanda in the following sectors:
- Community-Based Protection (CBP) services,
- Legal Assistance and civil documentation
- Mental Health and Psychosocial Support/ Community Based Sociotherapy
Starting from August 2024,with the support of UNHCR and MINEMA,Prison Fellowship Rwanda is expanding its Mental Health and Psychosocial support Services, plus protection and inclusion of Persons with Specific Needs in allrefugee camps, Urban Settings and Emergency Transit Mechanism (ETM) Gashora.
With that regards, the organisation is hiring a qualified and experienced Humanitarian Sector Manager, who will lead and coordinate all the organization’s humanitarian efforts aforementioned plus other external projects that support refugees and asylum seekers in Rwanda. She/He will be ensuring effective implementation, monitoring, and reporting of all humanitarian programs.
Key responsibilities of the Humanitarian Sector Manager:
Program Development and Implementation Responsibilities
- Overseeing and coordinating humanitarian programs in refugee settings
- Develop, implement, and oversee sector-specific programs and projects in line with organizational goals and humanitarian standards.
- Ensure that programs are delivered effectively, efficiently, and in accordance with the needs of person we serve.
- Develop sector-specific strategies and action plans based on the overall humanitarian response framework
- Establish clear, achievable objectives for each project, ensuring they meet the needs of the refugee population.
- Ensure that all activities adhere to high standards of quality and are implemented according to best practices and organizational guidelines.
- Provide leadership and support to project teams, fostering a collaborative and productive work environment.
- Conduct regular performance evaluations and provide feedback to staff to ensure continuous improvement.
- Build and maintain strong relationships with UNHCR, MINEMA, implementing partners, government agencies, NGOs, international organizations, and community leaders.
- Ensure effective coordination between legal assistance, community-based protection, and Community-Based Sociotherapy activities to provide comprehensive support to refugees.
- Advocate for the needs and rights of refugees in various forums and with different stakeholders.
- Prepare and manage project budgets, ensuring financial resources are used efficiently and effectively.
- Ensure accurate and timely financial reporting, adhering to donor requirements and organizational policies
- Identify funding opportunities and develop proposals to secure financial support for projects.
- Design and develop new programs and interventions to address emerging needs and gaps in services.
- Identify potential risks and challenges related to project implementation and develop mitigation strategies.
- Lead the response to emergencies and crises, ensuring the safety and well-being of staff and beneficiaries.
- Ensure all project activities adhere to ethical guidelines and principles, including confidentiality and impartiality
- Engage refugee communities in the design, implementation, and evaluation of projects to ensure they are participatory and responsive to community needs.
- Develop and implement initiatives that empower refugees and promote self-reliance.
Administrative Responsibilities
- Collaborate with local authorities, NGOs, international organizations, and community leaders to ensure coordinated activities.
- Represent the organization in relevant events organized by UNHCR, MINEMA and other humanitarian partners and donors.
- Maintain outstanding cooperation and collaboration with MINEMA, UNHCR and various partners.
Capacity Building responsibilities
- Identify training needs and opportunities for staff development to enhance team capabilities.
- Experience in designing and delivering training programs for staff and community members.
Monitoring and reporting responsibilities
- Develop and implement robust M&E frameworks to assess project performance and impact, using data to inform decisions and improve outcomes.
- Provide regular updates to senior management on project progress, challenges, and achievements.
- Prepare comprehensive reports for donors, partners, and other stakeholders, highlighting project impact and outcomes.
- Ensure timely and accurate dissemination of information related to project activities and results.
Qualification and competences
- A master’s degree in international development, social work, psychology, law, public health, or a related discipline.Additional certifications or training in humanitarian assistance, project management, MHPSS, or related areas are advantageous.
- A Minimum experience of at least 5 years of professional experience in humanitarian settings, preferably with a focus on refugee populations.
- Proven experience in managing and overseeing multiple projects, including planning, implementation, monitoring, and evaluation.
- Experience in legal assistance, community-based protection, and MHPSS within humanitarian contexts.
- Strong skills in developing, implementing, and managing programs across different sectors
- Proficiency in designing and implementing M&E frameworks to assess project impact and effectiveness.
- Experience in budget preparation, management, and financial reporting for multiple projects.
- Proven ability to lead and manage multidisciplinary teams, providing guidance, support, and capacity building
- Strong strategic planning skills, with the ability to set goals, develop actionable plans, and adapt to changing circumstances.
- Excellent problem-solving skills and the ability to make sound decisions under pressure.
- Ability to effectively engage and collaborate with a diverse range of stakeholders
- Experience in advocating for refugee needs and representing the organization in various forums
- Excellent written and verbal communication skills in English; proficiency in other relevant languages such as French and Swahili is an asset
- High level of cultural sensitivity and ability to work in multicultural environments.
- Strong commitment to ethical principles, including confidentiality, impartiality, and respect for diversity.
- Ability to identify funding opportunities and prepare successful grant proposals.
- Keen attention to detail in project planning, implementation, and reporting
Ethical Considerations
“Prison Fellowship Rwanda has a zero tolerance to Sexual Exploitation and Abuse of beneficiaries, Fraud and misconducts of any nature, the staff is expected to adhere to all ethical practices in the PFR Policy and Procedure Manual, including adherence to humanitarian principles, safeguarding policies, and anti-corruption measures.
HOW TO APPLY.
To apply for this position, please send your motivation letter, CV, Degree, ID/passport and other certificates, two recommendation letters from your previous employer plus a church recommendation to: recruitment@pfrwanda.org and mention the title of the position “Humanitarian Sector Manager” in the subject line of the email.
The application should be addressed to the Executive Director of Prison Fellowship Rwanda and the document should be in one PDF format.
Apply before 20thAugust 2024 at 5:00pm. Only shortlisted candidates will be contacted.
For more information about Prison Fellowship Rwanda, visit: www.pfrwanda.org
“Prison Fellowship Rwanda has a zero tolerance to Sexual Exploitation and Abuse of beneficiaries. Protection from Sexual Exploitation and Abuse (PSEA) is everyone’s responsibility”.
