Human Resources Specialist at Cordaid | Kigali: Deadline: 10-10-2024

Human Resources Specialist

Description

Job’s aim: Responsible for the coordination and administration of human resources in the country office.

Aim of the Organizational Unit : Is responsible for realization of Country Office targets

Job Specification

Reporting to the Country Manager, the HR Specialist will be responsible for the realization of Country Office targets which include ensuring proper recruitment processes, integrity checks, orientation and briefing of staff on organizational policies. Upholding and implementing of HR processes and procedures in country.

Supervisor:   Country Manager

Job Grade:  Grade: VIII (Cordaid Rwanda Salary Scale)                                                   

Supervises:  None

Key Duties & Responsibilities

Results Areas & Description

Strategic HR Plan :

• Implements and participates Cordaid Rwanda policy implementation improvements
• Takes lead in developing and translating the Country strategic Human Resources plan into an operational plan.
• Implements the Human Resource plan in close consultation with the Country Manager and Finance and Administration Manager
  
  
  

Policies and Procedures: 

• Coordinates and executes the terms of employment for staff; job responsibilities, work hours, leave management, administering employee benefits etc. as stipulated in the HR Manual and the local labor laws.
• Coordinates and executes the whole recruitment process; job analysis, job posting, advertising, screening of potential candidates, conducting interviews, background checks, making offers, negotiation and onboarding.
• Coordinates the process of annual performance cycle and timely communicates to management and staff about the process, evaluation forms and deadline.
• At all times coordinates and ensures compliance with Rwanda labor law.
• Coordinates staff care including health, security and personal safety.
• Collaborates with the Integrity and Security focal persons in the implementation of the organizational Integrity policy, creates awareness and understanding of the importance of integrity, personal safety and security.
• Works closely with the Finance and Administration Manager as custodians of the data protection law.
• Coordinates the staff training on policies and procedures

Advice

• Advises management in the execution of HRM policies and procedures, including national level legal requirements, including optimizing the quality and quantity of staffing and adherence to Cordaid’s values.
• Advises and executes requirements regarding the legal residence of expatriate staff (residence and work permits, dependants’ passes, temporary visa, special permits, etc.)
  
  
  

Administrative Compliance and Support

• Follows up on implementation of labor law and tax requirements.
• Provides pay roll changes and ensures monthly pay slips to all staff.
• Performs file audits to ensure that all required employee documentation is collected and maintained.
• Performs payroll and benefits audits and recommends correction actions.
• Ensures compliance and efficiency towards expatriate positions’ legal status in country. Coordinates the annual leave for Rwanda Office
• Manage, supervise, mentor and coach Partnership Officers.
• Support other tasks as required by the Country Manager
• Works closely with Program Director and Financial Controller to ensure compliance with company and donor regulations and policies.
  
  
  

Integrity

• Ensures management and staff are working according to the Code of Conduct and Integrity Policy and takes appropriate action in case of misconduct.
• In collaboration with the Integrity and Security focal persons conducts regular awareness raising sessions on    integrity and personal safety and security with all Rwanda staff.

Knowledge sharing & learning

• Shares HR knowledge, stays abreast with labor market developments, safety and security developments, and learns about new HR techniques and methods.

Other

 Any other duties assigned by the Country Manager

Requirements

Knowledge, Skills, and Experiences

• Minimum bachelor’s degree in human resources management, organizational development, business or public administration or another relevant subject.
• Minimum of five years’ relevant working experience in human resources and organizational    development in an (international) NGO environment or private sector.
• Proven track record of implementing human resources policies and plans
• Strong organizer of one’s own work, setting the right priorities, and maintaining sound and organized  archives/ documentation storages
• Affinity with safety and security protocols and procedures
• Behavioral values and skills: trust, accountability, integrity, problem solving, cooperation, diplomatic, flexibility, creativity, result-oriented, collaboration
• Strong personal integrity, willing and able to serve as a model for other staff.
• Excellent English writing and communication skills are required, knowledge of basic French will be an added advantage
  
  
  

Core Competencies

• Quality orientation
• Organizational awareness including planning
• Negotiation skills
• Dealing with details
• Problem analysis
• Conceptual thinking
• Social awareness
• Intercultural orientation
• Managing conflict

Key Result Area:

• Capacity Building
• Negotiation
• Communication
• Leadership

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