Overview
Jhpiego is hiring a Human Resources Assitant, reporting to the Senior Human Resource Manager to provide support to Jhpiego Integrated Service Delivery Activity project (ISDA) staff and activities for effective delivery of human resource services and functions. The ISDA project supports the Rwandan Ministry of Health (MOH) to contribute to the reduction of infant and maternal mortality and incidence of malaria in Rwanda, focusing on improving the availability, quality and utilization of RMNCH and malaria services and improving the health of women, adolescent, and children under five. The HR assistant will provide human resource support in recruitment, performance management, HR administration, employee relations, ensuring compliance with Rwandan labour laws and implementing initiatives in accordance with Jhpiego global policies and standards.
The applications will close on August 27, 2023
Responsibilities
- Assist the Senior HR Manager and Senior HR Officer in the recruitment process including requisition forms, advertising, screening of applications, interview, selection and reference checks.
- Provide support on orientation and onboarding of new staff.
- Provide support on the day-to-day administration of staff benefits
- Maintain up-to-date employee’s records in both electronic and hard copy files and ensure the files are complete and all required documentation is maintained in a confidential and secure manner.
- Assist in management of the performance management and probation process
- Assist in the administration of HR Policies and standards
- Support in coordinating the staff welfare initiatives and all staff events e.g. zonal office HR field visits, annual program review meetings and staff meetings
- Maintain follow up with staff and managers with submission of various documents required due to HR periodical processes Updated CV, Bio data forms etc.
- Assist on HR online platforms management, including JEMS, Jlearn and iCIMs; this includes administration of online timesheets, leave management, continuous performance management, staff reports and staff forms
- Provide administrative support on Consultancy engagement by ensuring all laid down procedures and policies are adhered to and that the data-base and agreements are up to date and filled accordingly
- Provide administrative support during staff off-boarding, transitioning and during staff exits.
- Provide administrative support to the HR office and ensure smooth running of the office
- Other duties as assigned by supervisor
Required Qualifications
- Bachelors Degree in Business Administration or Human Resources Management or any other related field
- Minimum 3 years relevant experience
- Sound knowledge of the Rwandan labour laws
- Proven computer skills particularly use of Human Resources Information Systems
- Excellent organizational skills including the ability to multitask
- Be of high integrity and able to maintain confidentiality
- Passion and desire to work with people at different levels and culture
Preferred Qualifications
Jhpiego offers competitive salaries and a comprehensive employee benefits package.
Please apply at www.jobs-jhpiego.icims.com
Applicants must submit a single document for upload to include: cover letter, resume, references, and salary history.
For further information about Jhpiego, visit our website at www.jhpiego.org
Note: The successful candidate selected for this position will be subject to a pre-employment background investigation.
Jhpiego is an Affirmative Action/Equal Opportunity Employer
Jhpiego does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, orientation or any other
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