Job Title: Human Resources and Administration Officer
Location: Kigali, Rwanda
Organization: Rwanda Society of Obstetricians and Gynecologists (RSOG)
Reports to: Human Resources and Administration Manager
Application Deadline: 13th September 2024
Position Overview:
The Rwanda Society of Obstetricians and Gynecologists (RSOG) is seeking a dedicated and detail-oriented Human Resources and Administration Officer to support the HR and administrative functions of our organization. The successful candidate will assist in managing employee relations, recruitment, and administrative tasks to ensure the smooth operation of RSOG’s activities. This role is ideal for a motivated individual looking to grow their career in human resources and administration within a dynamic and impactful organization.
Key Responsibilities:
Human Resources Support:
- Assist in the recruitment process, including posting job vacancies, scheduling interviews, and coordinating the onboarding process for new employees.
- Maintain and update employee records, ensuring accuracy and confidentiality.
- Support the implementation of HR policies and procedures, ensuring compliance with organizational standards and legal requirements.
- Assist in administering employee benefits programs, including health insurance, leave management, and other benefits.
- Coordinate employee training and development programs, including logistics and communication with participants.
- Provide support in performance management processes, including tracking performance evaluations and following up on action items.
- Handle employee inquiries and provide information on HR-related matters.
- Assist in managing employee relations, including addressing concerns, resolving conflicts, and promoting a positive work environment.
Administrative Support:
- Oversee daily office operations, including managing office supplies, coordinating maintenance, and ensuring a clean and organized workspace.
- Assist in organizing and coordinating meetings, workshops, and events, including scheduling, logistics, and minute-taking.
- Manage office communication, including answering phones, responding to emails, and handling correspondence.
- Support the HR and Administration Manager in maintaining organizational records, including filing, archiving, and document management.
- Assist in ensuring compliance with legal and regulatory requirements, including renewing licenses and certifications.
- Provide administrative support to the Managing director and other senior staff as needed.
Financial and Resource Management Support:
- Assist in monitoring and managing expenditures related to HR and administration, ensuring alignment with the budget.
- Support the preparation of financial reports and audits related to HR and administrative activities.
Other Duties:
- Participate in special projects and initiatives as assigned by the HR and Administration Manager.
- Contribute to the continuous improvement of HR and administrative processes and systems.
Qualifications:
Education: Bachelor’s degree in Human Resources, Business Administration, or a related field.
Experience: Minimum of 2 years of experience in human resources and/or administration, preferably in a non-profit or healthcare setting.
Skills:
- Basic knowledge of Rwandan labor laws and regulations.
- Strong organizational and time management skills, with attention to detail.
- Excellent communication and interpersonal skills.
- Ability to handle sensitive and confidential information with discretion.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and HR software.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Fluent in oral and written English. Additional language is an asset.
Personal Attributes:
- High level of integrity and professionalism.
- A proactive and self-motivated approach to work.
- Ability to work independently and as part of a team.
- Commitment to RSOG’s mission and values.
Benefits:
- Competitive salary and benefits package.
- Opportunities for professional development and career growth.
- A supportive and collaborative work environment.
Application Process:
Interested candidates should submit their CV, cover letter, and three professional references to info info@rsog.org.rw by September 13th.Please include “HR & Admin Officer Application your name” in the subject line of the email.
