Job Title: Human Resources and Administration Manager
Location: Kigali, Rwanda
Organization: Rwanda Society of Obstetricians and Gynecologists (RSOG)
Reports to: Managing director
Application Deadline: 13th September 2024
Position Overview:
The Rwanda Society of Obstetricians and Gynecologists (RSOG) is seeking a highly motivated, experienced, and dynamic Human Resources and Administration Manager to lead the HR and administrative function. The successful candidate will play a critical role in supporting RSOG’s mission by managing human resources, ensuring compliance with employment laws, and overseeing all administrative activities. This role is key to fostering a positive work environment and ensuring the smooth operation of RSOG’s daily activities.
Key Responsibilities:
Human Resources Management:
- Develop, implement, and monitor HR policies and procedures in line with organizational goals and legal requirements.
- Manage the recruitment and selection process, including job posting, shortlisting, conducting written assessment, interviewing, hiring, and onboarding new staff. Oversee employee relations, including conflict resolution, disciplinary actions, and performance management.
- Assess, design and implement training and development programs to enhance staff skills and career growth.
- Administer employee benefits programs, including health insurance, leave management, and retirement plans.
- Maintain accurate and up-to-date employee records in compliance with legal and organizational requirements.
- Conduct regular performance evaluations and provide feedback to employees to foster professional development.
- Ensure compliance with all labor laws and regulations, including employment contracts, termination processes, and workplace safety.
Administrative Management:
- Oversee the day-to-day administrative operations, ensuring efficiency and effectiveness in office management.
- Manage office facilities, including maintenance, security.
- Ensure the organization’s compliance with legal and regulatory requirements, including filing of reports, renewals of licenses, and certifications.
- Maintain organizational policies and procedures, updating them as necessary to reflect changes in operations or legal requirements.
- Support the managing director and other senior management in various administrative tasks, including preparing reports, drafting correspondence, and managing schedules.
- Draft and review MoUs, cooperation agreements, proposals, documents,
Employee Relation - Guide and lead all HR operations including contract administration of new positions, the extension of appointments, renewal of non-staff contracts and separation
- Ensure and manage application and renewal of visas, insurances, licenses, and documents for RSOG faculty members.
Financial and Resource Management:
- Collaborate with the finance team to develop and manage the HR and administration budget.
- Monitor and manage expenditures related to HR and administration, ensuring they align with budgetary constraints.
- Assist in the preparation of financial reports and audits related to HR and administrative activities.
Drawing up monthly payrolls and drawing up the final pay slip
Checking the monthly calculations of salaries and taxes and ensuring they conform to local legislation.
Strategic Planning:
- Contribute to the strategic planning process by providing insights and recommendations related to HR and administrative functions.
- Develop and implement HR strategies that align with RSOG’s overall goals and objectives.
- Lead initiatives to improve organizational culture, employee engagement, and retention.
Qualifications:
Education: Master’s degree in Human Resources, Business Administration, or a related field.
Experience: Minimum of 5 years of progressive experience in human resources and administration, preferably in a non-profit or healthcare setting.
Skills:
- Strong understanding of Rwandan labor laws and regulations.
- Excellent interpersonal and communication skills, with the ability to manage relationships at all levels of the organization.
- Proven experience in recruitment, performance management, and employee relations.
- Ability to handle sensitive and confidential information with discretion.
- Strong organizational and time management skills, with the ability to prioritize and manage multiple tasks.
- Proficiency in relevant software tools.
- Experience in budgeting and financial management is a plus.
- Proficient use of Microsoft Word, Excel, Google Docs, and PowerPoint
- Strong organizational and project management skills
- Fluency in oral and written English is required. Knowledge of French is an asset.
Personal Attributes:
- High level of integrity and professionalism.
- Strong problem-solving skills and attention to detail.
- Ability to work independently and as part of a team.
- Commitment to RSOG’s mission and values.
Benefits:
- Competitive salary and benefits package.
- Opportunities for professional development and career advancement.
- A collaborative and supportive work environment.
Application Process:
Interested candidates should submit their CV, cover letter, and three professional references to info info@rsog.org.rw by September 13th.Please include “HR & Admin Manager Application your name in the subject line of the email.
