VACANCY – HUMAN RESOURCE OFFICER
ALIGHT (formerly American Refugee Committee) works with its partners and constituencies to provide opportunities and expertise to refugees, displaced people, and host communities – to better survive conflicts and crisis, and to rebuild lives of dignity, health, security, and self-sufficiency. ALIGHT presently works in and with partners in seventeen countries globally. ALIGHT has consistently operated in Rwanda since the year 1994, and today has a strong and committed team of over eight hundred personnel who include full-time staff, community mobilizers, and incentive workers– implementing programs in Primary Health Care, Reproductive Health, HIV, and Nutrition; also Water, Sanitation and Hygiene, Shelter and general Infrastructure, Livelihoods/Economic strengthening, and Sexual and Gender-Based Violence Prevention/ Protection. Our work in Rwanda currently covers all the refugee locations and their kind Rwandan-host communities. And we are always looking to expand and, jointly with our partners, offer lasting impact with and for the communities we serve! ALIGHT is looking for a qualified, self-driven, and committed individual to join its team as Human Resource Officer.
PRIMARY PURPOSE:
The Human Resources Officer is a key member of the HR & Administration team, responsible for providing support for Employee-related operations, which include filling, staffing, Employee Orientation, leave planning, medical Insurance scheme Management, also with a crucial task to comply with Labor low and policies and procedures of the organization.
KEY RESPONSIBILITIES:
- Ensure that local staff HR files and personal information are always updated and complete;
- Facilitate planning and delivery of effective orientation for new staff, Interns and short term hires;
- Assist in staff’s leave planning and leave reconciliation on a monthly basis;
- Preparation and distribute staff payslips on a monthly basis.
- In charge of issuing and managing staff identity cards;
- Scheduling job interviews and assisting in the interview process when needed;
- Ensuring backgrounds and reference checks for new or change of status staff are completed;
- Assisting in the orientation of new employees (work station, computer, emails, introduction around the office);
- Maintaining current HR files and databases;
- Prepare Perdiems for staff who are traveling on the mission and all necessary HR department PRFs.
- Medical Insurance scheme management ( Prepare the staff medical insurance prepayment schedule on a monthly basis and also Provide medical insurance cards for all national staff and inform insurance company when staff leave the organization, etc…);
- Performing file audits to ensure that all required employee documentation is collected and maintained;
- Represent the assigned project and other responsibilities, as well as ALIGHT, in relevant coordination and planning meetings at the various sites and Kigali, and with diverse stakeholders;
- Coordinate and manage the external and internal correspondences from Human Resource Department;
MINIMUM QUALIFICATIONS
- Minimum Bachelor’s degree in Human Resources or directly related field;
- At least four years’ direct HR working experience;
- Proven work experience as an HR Officer or similar role and capacity in the like-minded agency;
- Strong background in Finance and Administration is an added advantage;
- Excellent written and verbal communication in English, including effective presentation and facilitation skills;
- Proven track record of working with INGO auditors as far as HR Audit requirements are done;
- Proficiency in Microsoft Office Suite;
- Conversance with an application of Rwanda labor law;
- Excellent organizational skills and attention to details;
- Able to deliver on time/Meet STRICT DEADLINES and willingness to work in a busy environment;
- Willingness to learn and adaptive with a very good attitude towards work and others.
- Proficiency in the use of computers and standard applications required.
KEY BEHAVIORS & ABILITIES:
- Commitment to personally champion ALIGHT’s program vision and mission and inspire others to do the same;
- Strong intercultural skills, diplomatic skills; excellent strategic thinking, and strong ability to manage staff, to resolve conflicts, and build relations with diverse stakeholders;
- High level of flexibility and tolerance to ambiguity;
- Collaborative, results-oriented team member and to adapt to situations as required due to changes on the ground;
- Capacity to work independently in a fast-paced environment and deliver results within tight deadlines;
- Ability to maintain a high level of confidentiality;
- Initiative, resourcefulness, and innovation;
- Capacity to think ahead and highlight areas of risk and concern;
APPLICATION GUIDELINES: Interested and qualified candidates should submit a 1page Cover letter, an updated CV (maximum three pages) and names, title, and contacts of three professional referees, to include most recent or current employer/supervisor (all in/as one document) – via email only to:
RWJobs@WEAREALIGHT.ORG with the POSITION applied for clearly indicated in the subject line. The deadline for submission of applications is September 27th, 2020 at 16:00hrs. Only shortlisted candidates will be contacted.
Alight is an Equal Opportunity Employer offering employment without regard to race, color, religion, gender, sexual orientation, gender identity, age, national origin, citizenship, physical or mental disability, or protected veteran status. American Refugee Committee complies with all applicable laws governing nondiscrimination in employment.
