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Job Title
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Human Resource Manager
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Reporting Requirements
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Line-managed and reporting to the Executive Director
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Purpose of Position
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Head of human resource department enforces policy, directs and coordinates human resources activities, such as employment, compensation, labour relations, benefits, training, and employee services.
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Main Responsibilities and Deliverables
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Human resource duties:
- Maintains the work structure by updating job requirements and job descriptions for all positions.
- Maintains organization staff by establishing a recruiting, testing, and interviewing program; counseling managers on candidate selection; conducting and analyzing exit interviews; recommending changes.
- Prepares employees for assignments by establishing and conducting orientation and training programs.
- Ensures planning, monitoring, and appraisal of employee work results by training managers to coach and discipline employees; scheduling management conferences with employees; hearing and resolving employee grievances; counseling employees and supervisors.
- Ensures legal compliance by monitoring and implementing applicable human resource laws and regulation requirements and maintaining records
- Maintains historical human resource records by designing a filing and retrieval system; keeping past and current records.
- Timely preparations for timesheets, pay-rolls, crosschecking compensations and ensure they are submitted to Finance department.
- Shall work closely with executive management to ensure personnel needs are met and plan for strategic recruitment.
- HR co-ordinates recruitment, interviews, evaluating candidates for hiring- recruitment process and generating recruitment reports.
- HR – conducts orientations for new employees at all levels to deliver information about organizational work environment, culture etc.
- Guided by both management and executives, HR takes lead on recruitment process, interview and evaluate candidates for hiring, employees’ insurance and communicates with, and counsels employees and dependents as needed.
- Maintains and monitoring attendance, leave management and up-dating on HR systems with personnel data.
- As a staff member of the organisation, you will be expected to undertake and manage staff performance appraisal formats (based on tasks and responsibilities undertaken) and complete an accompanying competency format (*how a task is undertaken, behaviour, skills and attitudes) for you and staff under your supervision. This will be undertaken 6-monthly and annually.
- Ensure capacity building is prioritized and organizational retention strategy and excellent performance.
· The list of responsibilities is by no means exhaustive and the post holder may be requested to undertake other relevant and appropriate duties as required. The job description may be subject to regular review and appropriate modification.
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Accountabilities
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- Responsible for managing HR support staff and Liaising with the operations Manager and liaising with all staff on various organizational developments and organizational changes.
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Behavioural Competencies
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- Organisational Awareness
- Understands how their job contributes and delivers NAR vision, mission and goals in accordance with NAR values and the organizational strategic plan.
- Planning and Delivery of Work
- Thinks ahead, managing time, priorities and risks, and developing structured and efficient approaches to deliver work on time and to a high standard.
- Decision-making
- Considers the information that is available, identifies options and makes timely decisions
- Working with Others
- Takes responsibility to build and maintain positive relationships and value the opinion of others
- Team Building
- Works in a participatory and inclusive manner to encourage team support of one another, mentoring, coaching and accompaniment.
- Internal communication
- Improve and encourage employees to enhance internal communication and be active on social media, responding to emails and any other channels of communication.
Qualifications
- Bachelor’s or Master’s Degree in Administration or Social Sciences ( 3-5 years of work experience with NGO,s and National Civil Society non-profit administration, Human Resource Management or talent Development)
- Demonstrated analytical and persuasive writing skills experience as well as superior editing skills, including ability to convey complex information in a clear manner to a diverse audience;
- Strong administrative skills and self-motivated with the ability to set priorities and manage multiple tasks under minimal supervision in effective and efficient manner;
- Ability to work under pressure and respond to deadlines without sacrificing quality;
- Extensive working experience with NGOs and National civil society or international cooperation in grant management
- Proven record of delivering high quality professional outputs
- An ability to work within tight deadlines
Application instructions
- Interested candidates should submit their CVs and motivation letter to info@neveragainrwanda.org no later than February 20th, 2023; at 5pm., “Human Resources Manager” MUST BE included in the subject line of the application email to be considered.
- Please note that due to high volume of applications, ONLY short-listed candidates will be contacted.
- NAR is committed to achieving workforce diversity in terms of gender. Individuals from vulnerable groups and persons with disabilities are equally encouraged to apply.
- All applications will be treated with the strictest confidentiality.
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