HR Coordinator at LFL Rwanda LTD | Kigali :Deadline: 19-09-2024

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HR Coordinator

AREA OF RESPONSIBILITY

SAMPLE OF YOUR MAIN ACTIVITIES INCLUDED IN AREA

Recruitment

  • Assist to determine Manpower needs with HODs and respective Job profiles
  •  Ensure Manpower needs are addressed within the timeframe
  • Advertising and screening process, interviews and selection
  • Hiring and On-boarding process: Employment offer, documentation, accesses, contract, benefits. Performance and probation management for confirmation of employment
  • Advertising following approval of position & competency profile form.
  •  Proper documentation upon employee arrival


Governance of HR Systems

  •  Monitor and maintain timekeeping systems, including timesheets and time tracking software.
  •  Assist to employee questions or discrepancies related to URSULA and HCM.
  • Enter and update employee information on HRIS (Human Resources Information System)
  • Manage employee leave requests and maintain leave balances.
  • Assist in the administration of leave policies and tracking of paid time off.
  • Provide support to employees and managers regarding HR and payroll processes and policies. (Both local & International)
  • Ensure proper maintenance and management of the HRIS.


Payroll & Benefits

  •  Process payroll by gathering and verifying time and attendance data, calculating pay, and ensuring accuracy in salary transactions.
  •  Assist with benefits enrollment, changes, and inquiries from employees.
  • Handle administrative tasks related to employee benefits programs, such as health insurance, retirement plans, and leave policies.
  •  Reconcile payroll discrepancies and resolve any payroll-related issues in a timely manner.
  •  Liaise with employees for tax related issues.
  • Respond to employee inquiries regarding payroll, benefits, and HR policies.


HR Functions – All levels

  • Responsible for the consolidation Eclosia Way Report
  • Ensure compliance to all legal obligations as employer
  • Participate in strategic plan of the department
  •  Ensure that Protocols of LFL are up-to-date

PMS

  • Provide PMS Training to all employees
  • (creation of appraisal period, reports generation, assistance to users)
  • Ensure proper PMS for all employees with SMART objectives
  • Ensure that evaluation are done properly

Communication

  •  Assist departmental meetings, screen info from employees
  •  Coordinate action and feedback to employees
  • Follow up on issues raised in meetings with employees


Employee and Industrial Relations

  • Assist in Disciplinary and grievance management
  • Assist in Compromise Agreement with Labour Office
  • Assist & Address in manage and address employee-employer issues
  • Devise and implement specific projects for employee motivation, engagement and team spirit
  • Visit of factory for Disciplinary and grievance management
  •  Assist Operatives in any queries.
  • Visit of Farms to assist in any queries/follow up of all issues raised during meeting as and when required

Welfare & Benefits

  • Oversee and ensure implementation of all activities related to employee welfare
  • Organize and lead leisure activities.
  •  Manage company reward and recognition processes
  •  Responsible for purchase of annual informs, shoes, towels etc
  •  Ensure new employee’s procedures are properly filled within deadline
  • Attend all medical issues for workers with insurance companies. Membership form/ medical appointment. / medical claims. – Staffs only
  • Attend personnel’s request in personal issues.

 Interested candidates should sent their detailed CV to the following Email:hr.lfl@eclosia.com No later than 19 september 2024










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