WHO WE ARE
GOT IT is a virtual store and a first-of-it’s kind company in Africa. GOT IT is transforming food procurement and distribution in East Africa by connecting frontier-market farmers, producers, and manufactures to formal markets. Combining off-grid cold storage technology and ISO-22000:2018 food safety certification, GOT IT is bringing East Africa’s food supply chain into the 21st century.
WHAT YOU’LL DO
HR Assistant Job Description
- Assist the HR Lead in the day-to-day operations of the HR department.
- Develop, review and improve HR administrative systems as required.
- Maintain the HR filing systems and ensure all the HR office supplies are stocked, well maintained and properly managed.
- Maintaining the current HR database and support in keeping it up to date as directed by the HR Lead
- Receive and revise all applications forms and letters i.e. annual leave forms, salary advance request, bank loans forms etc. before submitting them to the HR Lead for approval.
- Support in creation and distribution of documents both internally and externally.
- Update HR systems by entering data accurately as directed by the HR Lead
- Update on a daily basis staff attendance
- Compile monthly reports and spreadsheets for the HR Lead this includes but not limited to Attendance, Annual leave, Overtime etc. and send them in a timely manner
- Assist in the recruitment process: Posting job ads, organizing resumes and job applications, Schedule job interviews and filing interview records as directed by the HR Lead
- Ensure background and reference checks of candidates are completed as directed by the HR Lead
- Plan, schedule and promote office events including but not limited to meetings, conferences, interviews, orientations and training sessions as guided by the HR Lead
- Prepare new employee files and ensure all required documents have been submitted by the employee
- Conduct benefit enrollment process for any new staff member as directed by the HR Lead
- Serving as a point person for all HR administrative questions.
- Orienting new employees to the organization (workstation, administrative procedures, setting up a designated log-in etc.
- Update and maintain employee benefits, employment status, and similar records
- Maintain records related to grievances, performance reviews, and disciplinary actions
- Perform file audits to ensure that all required employee documentation is collected and maintained and recommending any corrective action
- Assist the exit interviews and ensure all termination paperwork is completed
- Assist staff members with any issues with the Health Insurance while at the Hospital.
- ISO: Ensure all HR-ISO related documents are properly filed
- Ensure the employee directory is well maintained and communicated in a timely manner
- Maintain a positive working relationship with all staff
- Other responsibilities may be assigned as needed within the scope of this role
WHO WE’RE LOOKING FOR
GOT IT is looking for an HR Assistant that is creative, lead-generating techniques, the drive to exceed and follow through with tasks.
Additional requirements:
- Terrific interpersonal skills
- Fearless and confident in working with people
- Excellent written and spoken English and Kinyarwanda skills. French will be an added value
- Great time management skills
- Excellent computer skills including but not limited to Proficient in Microsoft Word, Excel, Powerpoint, GoogleDocs, and etc….
- Advanced skills with smart phones
- Experience managing a team
- Experienced at proactively solving problems with a flexible thinking
- Ability to absorb and implement new information
- Education: Completion of Bachelor’s degree in Human Resources , Organizational Psychology, Business Administration or a related discipline along with knowledge of Rwanda labour law
- Be familiar with the regulations and market practice of Rwanda.
- Job experience: Minimum 3 years of previous relevant work experience
Application process:
To apply for this position click to the “Apply” button not later than August 8th, 2022.
Recruitment process:
GOT IT is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organizational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, color, ethnicity, gender, religion, age or other category protected by law.
Following the application requirements is highly considered in our selection process. The deadline for submission of applications is August 8th, 2022. Only shortlisted candidates will be contacted.
