Job Vacancy HR & ADMIN OFFICER
1.BACKGROUND
Prime Insurance Limited is an insurance company, established in 1995 by Rwandan investors, a licensed general and life insurance company authorised by the National Bank of Rwanda (BNR).
The Company is seeking to recruit a highly-skilled, self-motivated and experienced person to fill the position of HR & ADMIN OFFICER.
2. JOB PURPOSE
We are looking for an HR & ADMIN OFFICER to join our team and support the day-to-day activities of our Human Resources and Administration department.
HR & Admin Officer’s responsibilities include processing employee data, updating employee files, and assist in arranging all required documents for hiring process, stock & fleet management. To be successful in this role, you should have solid organisational skills and be familiar with HR functions.
3. RESPONSIBILITIES
- Track leave database, eligibility, and closing balances for each staff at the end of every month and provide this information on monthly basis.
- Gather payroll inputs such as days not worked, maternity days, and other deductions to payroll
- Maintain a complete database of all employees in specified excel sheet /software and update them regularly with any changes
- Share annual /midyear appraisals forms to all staff
- Prepare staff contracts in a timely manner
- Maintain the employee personal files, recruitment file and performance management related documents
- Schedule job interviews and contact candidates as required
- Keep training and onboarding material
- Filing of all staff documents and memos
- Keep records and track all services provider’s contract renewal dates example (all insurances contracts, telephone contracts and so on)
- Writing requested letters and Processing of documents required.
- Stock management and record keeping
- Fleet management
- Any other job that might be assigned by the company authorities
4. EDUCATION, EXPERIENCE & SKILLS
- Bachelor’s degree in Human resource, social science or related field
- Having an HR professional qualification such as PHRi, HRCI or other related professional qualification
- A minimum of consecutive three (3) years working in HR & Administration department,
- A career in profit organisations will be an asset
- Familiarity with Human Resources Information Systems (HRIS)
- Basic knowledge of labour legislation & procurement
- Organisational skills
- Integrity
- Good verbal and written communication skills
- Good knowledge of computer – Windows and Microsoft Office applications (Word, Excel, etc)
- Fluent in English, French, and Kinyarwanda.
- Rwandan Nationals of age between 26-40 years are only eligible Candidates.
5. APPLICATION PROCEDURE
- Application letter addressed to Chief Executive Officer,
- Recent Curriculum Vitae (CV) with proven work Experience,
- Notarized education certificates,
- A copy of National Identification;
- Three referees with their telephone numbers and email address.
Please send your application on hrm@prime.rw in one document.
The deadline for submitting applications is September 28th, 2022 at 5 pm local time.
NB: Only candidates who fulfil the requirements will be contacted.
Done at Kigali, September 16th, 2022.
Chief Executive Officer
