HELASIA Project Officer at Federation Handicap International (HI) :Deadline: 25-09-2022

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JOB OFFER

HELASIA Project Officer

Handicap International Federation (operating under the name Humanity & Inclusion- HI) is an independent and impartial aid and development organisation working in situations of poverty and exclusion, conflict and disaster. We work alongside disabled and vulnerable people to help meet their essential needs, improve their living conditions and promote respect for their dignity and fundamental rights.

HI Rwanda started its operation in 1994. We currently present in all 30 districts conducting our activities through 7 different projects. We work in Inclusive Education, Nurturing Care, Physical Rehabilitation, Mental health & psychosocial support, Specific needs and Inclusive governance. We work in partnership with Disabled Peoples Organisations (DPOs), communities, local leaders, non-governmental organisations, the United Nations and the Rwanda government.





The HELASIA Project

Health, Education and Livelihoods in Africa: a Sustainable Inclusion Approach. The project is focused on generating conclusive experience and change in the participation of people with disabilities by demonstrating the interaction and interdependence between advocacy for people with disabilities’ rights and practical efforts in supporting them to obtain access to quality, inclusive services. To achieve this, in consultation with its national and regional organisations of persons with disabilities (OPD) partners, the project focuses on five different sub-Saharan African countries, each with its own challenges and particularities, to define access to service interventions in health, education, and livelihoods – with the balance between each sector the reflection of the specific priorities identified in each country. The experiences gained will thence form the basis for rigorous learning development and exchange between the countries, both to reinforce country-level practices, as well as to provide practical evidence to advocate for change at Africa regional level.

In this line, HI is looking for a Project Officer/Health, Education & Livelihoods Africa: A Sustainable Inclusion Approach (HELASIA).

Job summary

Position: Project officer

Report to: HELASIA Project Manager

Team size: ~6 persons

Internal linkage: Technical Unit, Support services department and Project teams

External linkage: Local Partners, Donor, Government Bodies, Authorities

Location: Rwanda – Kigali.

General mission

Reporting to the Project Manager, the project officer contributes to the implementation of the mandate and the 10-year strategy of Humanity & Inclusion in the Rwanda Programme. The project officer contributes to the implementation of the Health, Education &Livelihoods Africa: A Sustainable Inclusion Approach (HELASIA) project, ensuring the optimal quality and the impact of the project. S/he works closely with the Project technical team both at national and regional level.




Main and responsibilities

Responsibility 1: Contribute to project planning and implementation in line with the existing frameworks

  • Contribute to planning and preparing activities of the HELASIA project, tools and the associated resources, and implement the action plan in conjunction with the support services (logistics, finance and HR) and the technical unit.
  • Ensure that activities are implemented according to internal quality and technical standards, and that resources are correctly allocated as authorized by the project manager. If necessary, proposes adjustment or improvements to help meet objective
  • Ensure regular reporting of activities, and contribute to the internal and external reporting as requested by the project manager.
  • Contribute to identifying areas of the project in which adjustments are required and put forward adaptations to the project manager.
  • Contribute to the drafting of amendment requests when asked by the project manager.
  • Contribute to coordination with the local stakeholders and to monitoring the partnership relationship with the project partners.
  • Ensure that project documents and information are properly archived.

Responsibility 2: Financial management

  • Manages expenditures and ensures a follow up of budget lines for project activities
  • Prepare the weekly and monthly cash flow forecasts to be submitted to the project manager for review and approval
  • Regularly update the expenditure tracking tool for each expenditure authorized by the project manager.
  • Compare each month the expenses recorded in the accounts and update the expenditure monitoring sheet of the Project Management toolbox.
  • Analyze the differences between the cash flow forecast and the actual expenditures and between the budget forecast and the expenses incurred.
  • Advise the project manager on the needs for budgetary adjustments.
  • Ensure the follow-up of the expenses made by the partner of the project.

Responsibility 3: Contribute to project monitoring, evaluation, accountability and learning (MEAL)

  • Ensure closer implementation and follow up of the project MEAL plan for Rwanda in accordance to the related MEAL framework.
  • Contribute to project monitoring, specifically activity progress indicators and the expected outcomes.
  • Contribute to project evaluations at the request of the project manager, and ensure that project evaluation recommendations are followed. Specifically, the project officer is in charge of leading the participation scale (P-Scale) end line exercise.
  • Contribute to the setup and smooth running of accountability mechanisms, specifically by regular follow-up on the actions taken from project accountability assessment.
  • Contribute to project learning at national level and to regional level as requested by the regional office.
  • Contribute to the team capacity building on the use of the MEAL tools as requested by the Project Manager.
  • Support the follow up on the implementation of the cross-cutting issues, by particularly ensuring that action points taken from the Disability, Gender and Age (DGA) marker are considered in the project execution.

Responsibility 4: Ensure project data management

  • Ensure that the appropriate data collection and management tools are in place and are used correctly on the project, in line with global standards.
  • Collect and compile project-related data in the relevant database including but not limited to the Indicator Tracking Tool (ITT), beneficiary data sheets and Project Management toolbox and keep those tools regularly updated.

Responsibility 5: Contribute to the coordination of project teams

  • As authorized by the project manager, facilitate coordination meetings between the project teams and the support services when necessary.
  • Ensure that the project teams and the support teams work well together in order to facilitate the implementation of the project in the country.

Responsibility 6: Contribute to external project communication

  • Contribute to HI’s external influence by taking part in networks and consultation platforms, when required.
  • Communicate about the project to partners, authorities and stakeholders when relevant.




Required for the job

Qualification:

Bachelor degree or equivalent in project management, development, psychology, social sciences and other related fields with similar experiences

Experience:

  • Experience in managing projects/activities of support to civil society specifically Organisations of Persons with Disabilities (OPDs), advocacy for inclusiveness of policies and policy change, inclusive access to services and personalized support of persons with disabilities within a national and/or international institution for at least 3 years.
  • Experience in inclusive development projects and project cycle.
  • Excellent knowledge of the field of disability rights, disability inclusion, inclusive governance and the Inclusive Local Development (ILD) and Community Based Rehabilitation (CBR) approaches.
  • Familiarity with the country context namely good knowledge of national policies related to disability and access to inclusive health, education and livelihoods services in Rwanda, as well as building relationships with the national and local actors.
  • Good writing skills and fluency in French and English.
  • Experience in planning, monitoring, evaluation and learning of at least 3 years in a local or international NGO.
  • Experience working with Organisations of Persons with Disabilities and public and private institutions (at least 2 years).
  • Experience of working with the Ministry of Local Government (MINALOC) and the National Council of Persons with Disabilities (NCPD) is a plus.
  • Experience in one or more of the following areas: international instruments related to disability, national policies and legal framework on disability, personalized support of persons with disabilities, promotion of livelihood opportunities for persons with disabilities, etc.

Personal qualities:

  • Strong capacity building skills and interest in knowledge transfer using participatory approaches.
  • Verbal communication and good interpersonal skills (ease of contact with others).
  • Ability to work in a team both at national and regional levels, and to involve stakeholders and partners.
  • Sense of priorities and organization.
  • Motivation for the development of sectoral policies.
  • Sense of diplomacy and maturity.
  • Creativity, flexibility, Patience and optimism.

Application Process

How to apply Please send an updated CV (3 pages max, including three professional references.) with a cover letter addressed to the country manager and copy of diploma and certificates.  Send to: recrutement@rwanda.hi.org with subject: HELASIAPROFF092022 no later than 25.09.2022 at midi night.  

About our Organisation values and principles

Humanity & Inclusion (HI) is a solidarity organization international committed to the rights of persons with disabilities, of people in a situation of vulnerability, and in general for human rights. Respect and the dignity of people concerned and beneficiaries of the actions and communities are at the heart of the staff and collaborators of HI, in all contexts of intervention.Our code of conduct is a key element to the implementation of the institutional policies that set out the fundamental principles in the protection of our beneficiaries – especially the most vulnerable – against any form of abuse be of power, harassment, sexual exploitation and abuse, by our own staff. These policies include, but are not limited to:

– Protection of Beneficiaries against Exploitation and Abuse Sexual

– Child Protection

– Fight against Fraud and Corruption.

All our representatives are expected to conduct themselves in a manner consistent with our code of conduct. Any violations of those policy will be treated seriously.N.B: In respect of the law into force, persons with disabilities will be given a priority if they prove professional competences as equally as other candidates in tests and interviews. Female candidates are encouraged to apply.Only Short-listed Candidates will be contacted. Mélanie GEISERCountry Manager










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