Vacancy Announcement
Head of Unit: Procurement & Logistics
for
GIZ Rwanda Country Office
The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a federally owned international cooperation enterprise for sustainable development with worldwide operations. GIZ has worked in Rwanda for over 30 years. The primary objectives between the Government of Rwanda and the Federal Republic of Germany are poverty reduction and promotion of sustainable development. To achieve these objectives, GIZ Rwanda is active in the sectors of Decentralization and Good Governance, Economic Development and Employment Promotion, Energy and Information and Communications Technology.
GIZ Offices are the central element of GIZ’s field structure. They ensure consistent overall representation of the company and its successful positioning as a service provider in the international cooperation market. GIZ Office Rwanda is searching a candidate for the position of Head of Unity: Procurement & Logistics. The position will be based in the GIZ Country Office at Kigali
Location: Kigali.
Fixed Term: 2years and renewable
A. Responsibilities
The Head of Unit
- Ensures effective and efficient operation and service delivery of the procurement and logistics unit in compliance with GIZ’s Process and Rules (P+R) and according to service level agreements
- Responsible for the achievement of the annual targets of the unit
- Organizes and manages processes and human resource allocation within the unit and for the effective cooperation with projects
- Responsible for the annual procurement planning and monitoring together with projects and clusters
- Contributes actively to the continuous development of efficient and high-quality processes and standards for procurement
- Effectively leads the procurement officers of team according to GIZ leadership principles and is responsible for human resource development within the unit
- Deals efficiently with queries about issues in Procurement and Logistics Unit
The manager also performs the following tasks:
B. Tasks
1. Dialogue with Director of Finance and Administration
The Head of Unit
- Advises the superior (Director of Finance and Administration) on questions relating to the Procurement and Logistics.
- Shares opinion before processing a decision inside or outside GIZ
- Provides a roadmap of upcoming operations inside the procurement and logistics unit.
2. Management and Leadership Responsibility
The Head of Unit
- Responsible for the business areas, orders, and measures assigned within the unit and for managing all staff reporting to him/her.
- Manages staff in accordance with management principles and guidelines to promote a sense of corporate identity, enable employees to carry out tasks independently and create scope for creativity and innovation
- Responsible for recruiting, selecting, grading, planning the assignment of and professional development of staff members who report to him/her
- Responsible for monitoring, managing staff, and ensuring that they provide cost-effective services
- Carries out the annual staff assessment and development talk for staff members who report to him/her
- Explains to his/her team the global goal of GIZ Rwanda and how to achieve it together.
- Motivates and harmonise the team
3. Content Related Tasks
The Head of Unit
- Advises project head regarding procurement issues
- Ensures internal and external networking between different teams
- Thinks and acts outside the boundaries of the immediate team
- Designs group and working procedures in line with objectives, requirements, and the client’s needs
- Further develops themes and instruments in his/her working area and incorporates these into the overall context
- Makes available expertise in the context of knowledge management and advises external parties on issues from the manager’s area of responsibility
- Networks with other units/other similar organisations and considers management goals and requirements in providing services
- Formulates solutions for complex issues and fundamental issues relating to the unit
- Keeps & respects the separation of role and responsibilities among the team member
- Maintains the professional relationship between CO and projects as well as within the team member
- Ensures all requests (construction contract, service or goods purchasing or booking) from programs and projects are processed in time
- Reviews all contracts and purchase order (process & content) before forwarding to signature.
- Prepares and disseminate a summary of new regulations from P&R to all other colleague from projects.
- Facilitates handover project cars/project equipment
- Manages annual procurement planning and monitoring together with projects and clusters
4. Other duties/additional tasks
The Head of Unit
- Performs other duties and tasks at the request of management
C. Required qualifications, competences, and experience Qualifications
- Master’s degree in law, economics, or similar area
- At least 5 years’ professional experience in a comparable position with management experience
- Managed different tasks under high pressure of time and standards
- Adaptability with changes based on technology innovations
Other knowledge, additional competences
- Finely tuned organisational skills and ability to work on one’s own initiative at the conceptional level
- Very good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)
- Very good knowledge of the European language widely used in the country, added advantage having knowledge of German and French languages
- Willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management
Interested candidates should submit their application (motivation letter, updated CV, certificates, and references) until 20th February 2021 at 4:00 PM, by e-mail to recruitment-rw@giz.de The email attachment (max. size 2 MB) should be a PDF file. Please quote the job title in the subject
GIZ is an equal opportunities employer and is committed to the full inclusion of all qualified candidates. This includes the provision of reasonable accommodation, if needed, in order to participate in the job application and interview process and to perform essential job functions. Please, let us know if you have any particular requirements should you be invited for assessment/interview or that you wish us to take into account when considering your application. Women and persons with disabilities are particularly encouraged to apply.
|
Only shortlisted candidates will be contacted for test and interview. GIZ Office Rwanda KN 41 St. / Nr.17, Kiyovu P.O. Box 59, Kigali. Rwanda GIZ Office Rwanda reserves all rights!! |
