Job Description
-Organize and supervise operations and activities of the Central Secretariat;
-Manage, orient and follow-up on whether the incoming and outgoing correspondences reach their destination and make sure that their dispatching system and routing within the institution is smoothly operational;
-Coordinate the filing of documents;
-Initiate and operationalize, in collaboration with concerned staff, modern/ computerized tools of correspondences and mails/courier management.
Minimum Qualifications
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Advanced Diploma in Secretarial Studies
Experience: 2
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Advanced Diploma in Office Management
Experience: 2
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Bachelor’s Degree in Public Administration
Experience: 0
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Bachelor’s Degree in Administrative Sciences
Experience: 0
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Bachelor’s Degree in Management
Experience: 0
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Bachelor’s Degree in Law
Experience: 0
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Advanced Diploma in Library and Information Science
Experience: 2
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Bachelor’s Degree in Library and Information Sciences
Experience: 0
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Bachelor’s degree in Social work
Experience: 0
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Bachelor degree in Sociology
Experience: 0
Competency and Key Technical Skills
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Integrity
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Strong critical thinking skills and excellent problem solving skills.
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Inclusiveness
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Accountability
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Communication
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Teamwork
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Client/citizen focus
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Professionalism
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Commitment to continuous learning
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Knowledge of office administration
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Communication skills
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Decision making skills
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Time management skills
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Bookkeeping skills
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Computer Skills
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Organizational Skills
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Stress Management Skills
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Interpersonal skills;
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Fluent in Kinyarwanda, English and/ or French; knowledge of all is an advantage
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Analytical & problem solving skills
