Financial Management Specialsit at Ministry Of Justice (MINIJUST) Under Contract : Deadline: Jan 24, 2024

TECHNICAL KEY RESPONSIBILITY AREAS

i. Coordinate the development, execution and monitoring of SPIU Project budgets.

• Participate in the development of key priorities and Action Plan of MINIJUST SPIU projects; • Participate in the budget preparation process of all projects; • Coordinate the Preparation of annual, quarterly and monthly expenditure plans in collaboration with the M&E Specialist; • Monitor projects’ budget execution rates and advice where need be; • Receive and check all invoices, requests and prepare payment; • Ensure timely preparation of periodic budget execution and financial statement reports; • Participate in budget revision process of projects; • Manage an effective financial management system for the SPIU and ensure that accounting and book keeping records are prepared and maintained in accordance with projects requirements as well as statutory and organization policies, chart of accounts, and related accounting standards, principles and practices.

ii. Produce Periodic financial statements

• Prepare bank accounts reconciliation statements; • Analyze financial statements for consistency • Correct errors found in financial statements • Consolidate project reports and the accounting information and populate the reporting format as provided by PAU. • Follow up the approval of the project financial statements as per development partners reporting requirements were necessary.

• Follow up replenishment of funds from the concerned development partners; • Ensure accounting coding and budgeting lines are correct: this includes verification of financial reports, expenses and supporting documents. • Facilitate process of internal and external audit of different programs and projects under the SPIU • Record all project transactions properly in IFMIS and submit the monthly project consolidated report within the stipulated deadline;

iii. Coordination of pay and compensation.

• Supervise the preparation of the project budget of staff compensation; • Monitor the preparation of the salary payroll lists, fringe benefits of all concerned staff; • Receive, analyze, find or propose solutions to the employees ‘complaints regarding remunerations.

iv. Transactional cash management.

• Verify staff payroll for bank transfers at the end of each month; • Ensures all invoices from external parties (contractors, suppliers, e.t.c.) are paid in due time, by bank transfer, cheque or cash and arrange those documents sequentially by date; • Check and prepare payment documents for further processing; • Attain and record all bank transactions, maintain bank accounts, ensure monthly bank statements and account overviews. • Responsibility for the cash management: this includes regular daily cash counts, verification of balance of cash book and cash-on-hand, establishment and signature of cash count statements. • Prepare cash calls, face-forms from donors.

v. Operational Support.

• Ensure the preparation of monthly project inventory report and monthly inventory review; • Ensure regular update and inventory of assets register for the project. vi. Coordinate and monitor activities of the Projects • Ensure preparation and submission of activity plans and periodic report; • Build and strengthen partnerships with donors such as EU, basket Fund Development Partners (EU, KfW and Enabel), service providers, and other potential partners. vii. Reporting • Guide the identification of a development project. • Coordinate the preparation of the development project budget.

• Review the development project and submit for approval • Follow up with the donors to ensure timely cash replenishment. Other skills include: Proficiency in Financial Management systems and In-depth knowledge of the Rwanda’s public finance management;  In-depth knowledge of the legal and institutional framework of Rwanda’s public finance management ;  Strong analytical, problem solving and Organizational Skills;  Excellent communication skills in English or French and proven ability to produce high quality documents (knowledge of both language being an asset);  Strong analytical skills; Team work and Excellent Interpersonal relations;  Proactive, Persistent and Consistent;  Independent, objective and honest;  Planning & Monitoring Skills; Problem analysis; problem-solving and result oriented skills