Job responsibilities
– Ensure continuous monitoring of District and NBAs budget execution by comparing spending patterns and trends against financial plans through analysis of actual and projected spending; – Ensure continuous monitoring of revenue collection in the district; – Establish management controls using policy guidelines and generally accepted accounting standards for the prevention of waste, fraud and mismanagement in CoK, decentralised entities, and NBAs; – Review purchase Orders for all allotments in the procurement system to ensure that there was appropriate fund assigned; – Coordinate the preparation and pre-checking of documents for payment of goods and services after checking the conformity and accuracy of payment requests; – Ensure all invoices from external parties (contractors, suppliers, etc.) are paid in due time; – Monitor and follow up accounts details for non-payments, delayed payments and other irregularities, until such accounts are settled;
– Review and evaluate budget requests, control and reporting of obligations and expenditures to the Director of Finance; – Ensure budgets execution are in compliance with all mandated spending restrictions and limitations; – Exercise legal and regulatory controls over approved budgets from decentralised entities and NBAs and report to DAF. – Review and arrange funding data in the Standard Accounting and Reporting System from decentralised entities to the DAF; – Ensure maintenance of Accounting Ledgers in order to facilitate timely financial reports, budget and accountabilities; – Ensure that generated purchase orders for internal approval are free from material errors; – Ensure accounting coding and budgeting lines are correct. This includes verification of financial reports, expenses and supporting documents; – Coordinate the preparation of the Cash Books and General Ledger using an appropriate accounting software to produce income and expenditure reports and consolidate financial reports and statements; – Supervise the preparation of bank reconciliation statements; – Ensure that all transactions are properly recorded in IFMIS and other accounting software, and that periodical financial reports are submitted to CoK within the stipulated deadlines; – Ensure the timely production of accurate financial reports as per set deadlines. – Supervise proper receipt of funds and effective custody and disbursement of funds; – Facilitate the conduct of internal and external audits; – Perform any other duties assigned by the supervisor.
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1
Bachelor’s Degree in Accounting with a foundation level one of CPA/CIA/CPFA/CPFM/ACCA (Applied Knowledge of ACCA) or Stage two of CAT/ API Certificate
0 Year of relevant experience
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Bachelor’s Degree in Management with a foundation level one of CPA/CIA/CPFA/CPFM/ACCA (Applied Knowledge of ACCA) or Stage two of CAT/ API Certificate
0 Year of relevant experience
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3
bachelor’s degree in Finance with a foundation level one of CPA/CIA/CPFA/CPFM/ACCA (Applied Knowledge of ACCA) or Stage two of CAT/ API Certificate
0 Year of relevant experience
Required competencies and key technical skills
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1Integrity
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2Strong critical thinking skills and excellent problem solving skills.
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3Inclusiveness
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4Accountability
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5Communication
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6Teamwork
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7Client/citizen focus
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8Professionalism
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9Commitment to continuous learning
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10Knowledge of cost analysis techniques
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11Communication skills
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12Interpersonal skills
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13Strong IT skills, particularly in Financial software (SMART IFMIS)
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14Complex Problem solving
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15Time management skills
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16• Knowledge to analyse complex financial information & Produce reports
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17• Deep understanding of financial accounts;
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18Flexibility Skills
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19High analytical Skills
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20Judgment & Decision-making skills
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21Digital literacy skills; Fluency in Kinyarwanda, English and/ or French. Knowledge of all is an added advantage
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22Coordination, planning and organisational skills
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