Finance Officer (INT8911)
Oxfam is a global movement of people working together to end the injustice of poverty.
The Role
KEY RESPONSIBILITIES (Technical, Leadership, People and Resource management)
Accounting/Finance responsibilities 60%
- Process supplier and other payments within the agreed terms and follow up with the logistics to ensure payment is done according to the rules and procedures of Oxfam GB, ensuring that they are valid and are adequately supported.
- Timely preparation of Month End Financial pack for review by the FCM before approval by the Legacy Manager and submission to the Node.
- Prepare project monthly BVAs for programme monitoring and action.
- Prepare the cash and Bank Book and scan all supporting documents to be uploaded into PeopleSoft.
- Payroll preparation for FCM review before approval by Legacy Manager.
- Management of Petty cash and the custodian of the safe.
- Record, manage and follow up on all outstanding staff floats, debtors, and creditors, and perform monthly reconciliations and clean up on balance sheet accounts.
- Maintain proper records and filing of all financial transactions.
- Prepare and upload monthly journals in GL (depreciation, EOC, prepayment).
- To ensure that statutory obligations are adhered to, and all taxes are remitted on time.
- Request monthly Top Up Request from Programme Managers, consolidate and submit to the Country Program Accountant for review.
- Ensure proper use and maintenance of computerised financial systems (including the accounts package designed for Oxfam GB purposes (Peoplesoft).
- Support Oxfam programme audits by providing the required information.
- In collaboration with Programme Managers, preparation of donor reports for Country Programme Accountant review.
Partnership Support 40 %
- Serve as a liaison person with whom partners can contact to ask advice on financial and administrative matters and inquire any information related to compliance with the contract.
- Review partners reports and/or generate consolidated financial reports for use by the FCM for compliance with grant and donor requirements.
- In collaboration with the FCM and Programme Team conduct a financial assessment to know the level of changes in partners’ management system.
- Documents internal control weaknesses of the partners and recommend appropriate ways to address the weaknesses by the partners.
- In collaboration with FCM, support partners to develop and maintain proper financial systems and records.
- Providing capacity building and mentoring to partners.
- Perform checks on all financial reports submitted by partners and follow up to resolve any queries.
- To undertake any other duties as shall be assigned by the Line Manager from time to time.
What we are looking for
Essential
- Self-Awareness
- Mutual accountability
- Relationship building
In addition:
- 3 years accounting experience preferably in an NGO
- First Degree and recognized accounting qualification
- Knowledge and understanding of project budgeting, monitoring, and reporting
- Knowledge and experience of computerised accounting systems
- Demonstrable numeracy and computer skills
- Ability to work under pressure, meet deadlines and show initiative
- Result oriented.
- Analytical thinking and critical thinking.
- Supporting others and team spirit.
- Ability to travel from time to time.
We offer
This role will give you an opportunity to make a difference in the Legacy Project in Rwanda and to work with a group of passionate people that are specialists in their fields.
Flexfam
We believe flexible working is key to building the Oxfam of the future, so we’re open to talking through the type of flexible arrangements which might work for you. We think this role would work particularly well as a partially home-based role or job share.
Our values and commitment to safeguarding
Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.
The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.
All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.
We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.
How to apply
As part of your online application, please upload your up to date CV and a covering letter explaining your suitability against the essential criteria in the job profile.
The candidates should submit their applications by using the link:https://jobs.oxfam.org.uk/vacancy/finance-officer–int8911/18018/description/
The closing date is 27/September/2022
About us
Oxfam is a global community who believe poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s right activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers and more. And we won’t stop until everyone can live life without poverty for good.
Oxfam GB is a member of international confederation of 21 organisations working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries.
A thriving diverse Oxfam:
It’s people power that brings about change. To play our part as a global organisation working to overcome poverty and inequality, we need equality, diversity and inclusion across our community of staff, partners and volunteers. Together, we’re committed to becoming a more diverse workforce, better able to tackle the global challenges that face our world today.
To do that:
- We need to dismantle the unequal power structures that exist everywhere, this including Oxfam and the wider development and charity sectors.
- We need an inclusive Oxfam where everyone can bring who they are to our work and feels celebrated for the differences they bring.
- We want and need everyone, and that means we need you.
In response to Covid-19 if you are offered a role where you are required to travel between countries please ensure you have been briefed by the Hiring Manager about any changes to working or precautions you should take as part of your role.
