Job Title: Finance Manager – Isoko y’Ubuzima project
Reports to: Chief of Party- Isoko y’Ubuzima project
Duty station: Kigali
Supervisor Duties: Accountant & Administration and Procurement Officer- Isoko y’Ubuzima
Annual Gross Salary range: Rwf 18,954,408 to Rwf 31,131,416.
JOB SUMMARY:
Water For People is an international non-governmental organization (NGO) that works with people and partners to develop innovative and long-lasting solutions to the water, sanitation, and hygiene problems in developing countries. The organization strives to continually improve, experiment with promising new ideas, and leverage resources to multiply its impact.
Water For People is currently operating in 9 countries including Rwanda where the organization is supporting WASH in the Districts of Rulindo, Kicukiro, Gicumbi, and Karongi, and through a project called Isoko y’Ubuzima, funded by USAID, reaches an additional 10 Districts of Rwanda. It is against this background that Water For People seeks to hire Finance Manager- Isoko y ‘Ubuzima with the following qualification and competencies.
Position Objective:
The Finance Manager is responsible for overall financial management, including budgeting and monitoring of project expenditures, financial reporting, compliance, forecasting expenditures, and maintaining and supervising project accounts, books of accounts, banking, and financial operations as well as supervising the day-to-day operations of the procurement and administrative department. The Finance Manager is also responsible for ensuring that all consortium members adhere strictly to USAID and the Government of Rwanda’s financial and procurement regulations.
ESSENTIAL JOB FUNCTIONS AND DUTIES:
Accounting and Finance
- Implement procedures for monitoring and analyzing project budgets, which allow accurate projection of expenditures and comparisons of actual and budgeted spending.
- Ensure that all financial transactions and practices are consistent with USAID’s policies and regulations and in accordance with all relevant Water For People’s rules and regulations.
- Work with the Chief of Party and Water For People’s global and local staff to prepare annual budgets.
- Work with the Deputy Chief of Party and technical team members to prepare monthly projections and cash advance requests.
- Prepare 90-day forecasts and monthly fund requests, based on budget and cash flow projections, to ensure the project has all necessary funds for operations.
- Complete advance requests, liquidations, and financial reports in accordance with USAID requirements, including entering financial data in Water For People’s accounting software system and submitting reports to Water For People’s headquarters.
- Prepare requests for USAID’s approval for procurements, per the regulations and their requirements.
- Supervise project staff and consultants working on finance and administrative aspects for the project.
- Manage the acquisition of capital assets and ensure that assets are properly recorded.
- Develop, implement, and maintain financial policies and a system of internal control in conformance with best practices, federal regulations, and Water For People’s related procedures.
- Train project finance and operation personnel in program-specific financial procedures.
- Develop a cash flow plan for overall programmatic and contract activities.
- Oversee financial management of expenses associated with country plan allocations, contract of services, and procurement of goods.
- Develop metrics for program financial success, including identifying internal control weaknesses and implementing enhanced business practices to strengthen the system of internal control.
- Prepare financial monthly and quarterly reports and reconcile currency exchange as needed for monthly finance management.
- Advise the COP on financial health through the provision of regular and timely financial expenditure reports.
Managerial
- Supervise the Administration and procurement officer, and Accountant – Isoko y’Ubuzima.
- Complete mid-year and annual reviews for subordinate staff.
- Provide mentorship and guidance to subordinate staff.
- Work with COP to develop a positive working environment for all staff members and report any performance issues to the COP as soon as they occur.
Risk and Compliance
- Implement the financial procedures and ensure compliance with accounting policies and procedures by all project staff.
- Initiate the review of foreign exchange management, review, and forecasting.
- Support the COP and Country Director with outside legal cases as needed.
Other Duties Coincidental to the Position
Duties for this position should not be considered definitive. Duties may be added, deleted or modified in consultation with the incumbent as necessary. Job descriptions and staff performances will be reviewed regularly.
Guidelines
The following written and unwritten guidelines will be applied to performing the duties of the post:
Written
- All Water For People handbooks on administration and others.
- Any established and agreed Country Program procedures.
Unwritten
- Common sense in applying proper business practice and sound purchasing principles.
- Know when to negotiate and how to achieve goals successfully.
- Maintain sound ethical principles, integrity, and transparency of due process.
COMPETENCIES:
- Connects to the Mission – Embraces the mission of Water For People and is passionate about advancing the dynamic role it plays leading social impact in international development.
- Demonstrates Ethics and Integrity – Understands ethical behavior and business practices and ensures that own behavior is consistent with these standards and aligns with the values of the organization.
- Manages through Ambiguity – Demonstrates flexibility and adaptability in responding to change and ambiguity.
- Demonstrates Cultural Awareness – Able to engage a wide range of stakeholders from a variety of backgrounds and cultures.
- Action-oriented – Maintains an attitude of open, curious, and proactive learning, continually expanding own area of understanding and expertise.
- Connects with Others – Listens and fosters open communication through questioning, dialogue, and information sharing.
- Self-confident – Demonstrates humility, mature confidence and courage to innovate, risk, and lead in their own role.
QUALIFICATIONS, KNOWLEDGE & SKILLS REQUIRED:
- Master’s or bachelor’s degree in finance, Accounting, Business Administration, or equivalent.
- Accounting professional qualification CPA/ACCA is mandatory.
- At least 7 years of experience and accounting experience, with a minimum of 3 years in an international development organization. A combination of non-profit experience and for-profit experience would be an added advantage.
- Managing a USAID grant would be an added advantage.
- Three (3) years of audit experience would be an added advantage.
- Previous working experience on a finance manager position would be an added advantage.
- Demonstrated experience managing a finance/accounting team as well as other business functions such as HR, Legal, etc. is required.
- Experience in strategic business planning and execution, contracting, and negotiation.
- Ability to analyze financial data and prepare financial reports, statements, and projections.
- Advanced computer proficiencies with Microsoft Office programs including Word, Excel, PowerPoint, and Outlook.
- Knowledgeable in at least one accounting and forecasting software.
- Knowledge of national financial regulations.
- Professional written and verbal communication and interpersonal skills.
- English and Kinyarwanda proficiency.
- Strong problem-solving skills.
- Common sense to make judgments about a situation requiring deviations from routine tasks.
- Self-starter and ability to undertake tasks without intensive supervision.
- Sound ethical principles, integrity, and transparency.
- Ability to analyze and organize data and communicate results effectively.
- Ability to manage multiple tasks and projects with multiple priorities.
- Ability to work both independently and as part of a collaborative team effort.
- Must have well-developed written, oral, and interpersonal communication skills.
EMPLOYMENT CONDITIONS:
- Position is based at the Water For People in Rwanda office.
- Regular travel to program sites.
Note: This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job.
Salary Range:
Rwanda’s expected annual gross salary range is Rwf 18,954,408 to Rwf 31,131,416.
The actual salary will be determined based on experience and other job-related factors.
Benefits:
Benefits are one of the ways we encourage healthy living for you and your family. Our generous package includes medical and life insurance, annual leave allocation equal to one month of salary, and other benefits in accordance with the Rwanda labor law.
HOW TO APPLY:
If you are both qualified and Water For People interests you, please visit our Career Center and apply with a cover letter to the Country Director- Water For People in Rwanda, along with detailed curriculum vitae (resume), educational certificates (bachelor’s degree or master’s degree ), Accounting professional qualification CPA/ACCA and other relevant academic/previous work experience documents. Please also attach your Identification Card (ID).
Applications will be evaluated on a rolling basis; for the earliest consideration submit your application by September 8th, 2023, 5:00 p.m. (Rwanda Time).
Water For People is committed to protecting children encountered during our work and by our employees, preventing sexual abuse and exploitation of all individuals with a particular focus on women and children and other marginalized communities in the performance of our work, preventing human trafficking in the performance of our work and in our supply chain and to having a drug-free workplace. During the recruitment processes, additional documentation will be requested to comply with our policies and in accordance with the legal requirements in your country of residency, this includes a background check. If you apply for employment, we want you to be aware of our recruitment, selection, and hiring processes including important policies regarding employee conduct.
Water For People is an equal-opportunity employer that is committed to creating a culture of justice, equity, diversity, and inclusion in our workplace. Water for People strives to create and maintain a level of diversity that reflects the communities we serve. Achieving this—regardless of race, ethnicity, ancestry, tribal affiliation, age, gender, sexual orientation, gender identity, religion, veteran status, disability, socioeconomic class, educational attainment, Parental status, genetic information, political affiliation, or other social identities is critical to our ability to have a world where every person has access to reliable and safe water and sanitation services.
Our commitment ensures that we:
- Have a different array of thinking that comes from diverse backgrounds and cultures, enabling us to solve some of the world’s greatest challenges.
- Strive for a culture of inclusion and belonging by treating each other with dignity, respect, and appreciation enabling us to feel welcome, supported, and valued.
- Effectively connect, communicate, and build long-lasting relationships with stakeholders within our diverse communities.
- Have a diversity of thought, perspectives, backgrounds, identities, and talents that will support our mission to develop high-quality drinking water and sanitation services that are available to Everyone Forever.
Women are encouraged to apply!
Done at Kigali on August 28, 2023
Eugene Dusingizumuremyi
Country Director
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