Job Description for Project
Finance Assistant-PFA
INTRODUCTION
WaterAid’s Vision is of a world where everyone has access to safe water and sanitation. Our mission is to transform lives by improving access to safe water, hygiene and sanitation in the world’s poorest communities, WaterAid works with partners to maximize its impacts for policy change/influence.
WaterAid Rwanda (WARw) works through supporting local organizations and government to plan and implement inclusive and sustainable services of water, sanitation and hygiene (WASH). WARw also seeks to influence the policy change through government and other key WASH stakeholders to secure and protect the right of poor people to safe, affordable water and sanitation services. Occupying the position of Project Finance Assistant is an exciting opportunity to work with WaterAid and contribute to the achievement of the national and global goals towards realizing the WASH access for everyone everywhere.
WaterAid is fully committed to protecting those with whom it comes into contact. WaterAid is committed to ensuring that wherever we work in the world there is no tolerance for the abuse of power, privilege, or trust. WaterAid reinforces a culture of zero tolerance towards any form of inappropriate behavior such as abuse, harassment, or exploitation of any kind. The safeguarding of our beneficiaries, staff, volunteers and anyone working on our behalf, is our top priority, we take our responsibilities extremely seriously. All staff and volunteers must share in this commitment through our Global Code of Conduct. We will conduct the most appropriate pre-employment references and checks to ensure high standards are maintained.
For more information about safeguarding at WaterAid, please visit our safeguarding webpage at: https://www.wateraid.org/uk/safeguarding-at-wateraid
JOB DESCRIPTION FOR WASH PROJECT OFFICER AT WATERAID RWANDA.
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Job Title |
Project Finance Assistant |
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Place of work |
Kigali-Rwanda |
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Contract type |
Fixed-Term Contract -11 months |
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Reports to |
Senior Finance Officer at WaterAid Rwanda |
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Manages |
Non |
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Dotted Line Manager |
SWSS- Project Manager |
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Working relationships |
Finance Manager, SWSS Project Officer, Implementing partner-AYATEKE Star Company, |
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Grade |
D |
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Travels |
In-Country frequent travels |
JOB PURPOSE:
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The Project Finance Assistant will support the provision of efficient financial management services in WaterAid Rwanda by providing transaction processing services, preparing of reports and helping the -SWWS project and other projects team members to comply with policies and procedures in regard to the SWWS Project. S/he will be required to provide support to the implementing partners -AYATEKE STAR Company through passing on or escalating issues appropriately, to contribute to financial competence, accuracy of submissions and to facilitate compliance. |
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Responsibilities |
KEY Responsibilities
- Initiate payments processes by preparing payment vouchers with complete supporting documents and revised and approved by the Budget holders.
- Prepare post approved payments vouchers to the Global Accounting System, generate the payment run to be reviewed and signed off by Finance Manager, and input payment onto the Internet banking system for approval
- Prepare Journals for approval and post them into the Global Accounting System.
- Record accounting transactions and ensure efficient, proper, and transparent financial filing systems of all documents relating to finance are maintained.
- Ensure all Bank Statements are received and filed
- To be responsible for petty cash including maintenance of petty cash records and completion of cash reconciliation at each month’s end.
- Review Staff advance requests related to WaterAid activities and ensure they are well supported
- Maintain and update the fixed asset register for the country office
- Provide support during both internal and external audits when required and work Closely.
- Prepare monthly RSSB, PAYE, CBHI, Maternity, and Withholding Tax
- Disburse cash in the field activities as required
- Provide accounting support in the Finance office while ensuring compliance with internal controls and donor regulations.
- Support to revise and update Financial Manual, Procurement Police, and Procedural, and Travel Policy Manual if required
- Exercise significant independent judgment and strategic thinking on internal payment and retirement transactions.
- Preparing the monthly bank reconciliation
- Handle the organization’s including cash, transfers both foreign and local transfers to the bank, and keeping checkbooks in a safer way.
- Preparation of daily and monthly reports.
- Follow-up and advise AYATEKE’s financial management and financial reporting
- Responsible for approving payments requests processed in digital app
- Support and work closely with AYATEKE in the provision of supporting documents and reporting on time
- Any other duties assigned by the immediate supervisor.
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Person specification |
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Education Bachelor of Business Administration, Accounting, Finance and Bachelors of Commerce. Having a professional course is an added advantage. |
Work experience
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Technical knowledge/kills
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Language Fluent in English and Kinyarwanda (both written and spoken), and working knowledge of French |
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Adherence to:
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HOW TO APPLY:
Interested applicants fulfilling the above-mentioned criteria are invited to submit their Curriculum Vitae and Cover letter specifying three referees (former direct supervisor) as well as their emails and telephones contact to: RecruitmentsWARW@wateraid.org and CC: JacquelineKabera@wateraid.org The certified academic credentials will be presented after official notification of employment offer, prior to signing the contract. Female and persons with disabilities candidates are encouraged to apply.
The deadline for submission of applications is 14th May 2023. Only shortlisted candidates will be contacted via email or phone for interviews no later than a months after the deadline for submission.
Done at Kigali, 9th May 2023
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