Finance Assistant at United Nations Development Programme -Rwanda :Deadline :31-10-2022

I.  Position Information

Job Title:  Finance Assistant – Finance

Department: Rwanda

Reports to: Finance Associate

Grade Level: G5

Bureau: RBA

Direct Reports: Finance Associate

Position Number: 00057906

Duty Station: Kigali. Rwanda

Career Track: Career Stream

Career Stream: Operation

Contract Modality: FTA Local

Contract Duration: 2 Year FTA

II. Background and Organizational Context

UNDP works in around 170 countries and territories, helping to achieve the eradication of poverty and the reduction of inequalities and exclusion. We help countries to develop policies, leadership skills, partnering abilities, institutional capabilities and build resilience in order to sustain development results.

UNDP is the knowledge frontier organization for sustainable development in the UN Development System. It serves as the integrator for collective action to realize the Sustainable Development Goals (SDGs). UNDP’s policy work carried out at HQ, Regional and Country Office levels, forms a contiguous spectrum of deep local knowledge to cutting-edge global perspectives and advocacy. In this context, UNDP invests in the Global Policy Network (GPN), a network of field-based and global technical expertise across a wide range of knowledge domains and in support of the signature solutions and organizational capabilities envisioned in the Strategic Plan. UNDP’s 2018-2021 Strategic Plan emphasizes the critical links between environmental sustainability, climate change mitigation and adaptation, and broader efforts to achieve the goals of the 2030 Agenda and Paris Agreement. UNDP promotes and scales up integrated whole-of-governance approaches and nature-based solutions that reduce poverty and inequalities, strengthen livelihoods and inclusive growth, mitigate conflict, forced migration and displacement, and promote more resilient governance systems that advance linked peace and security agendas. UNDP works with governments, civil society, and private sector partners to integrate natural capital, environment and climate concerns into national and sector planning and inclusive growth policies; support country obligations under Multilateral Environmental Agreements; and implement the UN’s largest portfolio of in-country

III. Position Purpose

Under the guidance and supervision of the Finance Associate and direct supervisor, the Finance Assistant provides financial services ensuring high quality, accuracy and consistency of work. The Finance Assistant promotes a client-oriented approach consistent with UNDP rules and regulations.

The Finance Assistant works in close collaboration with the operations, programme and projects’ staff in the CO and with UNDP HQs staff to exchange information and ensure consistent service delivery.

IV. Key Duties and Accountabilities

In this section list up to five primary functions/accountabilities of the position (Typically one sentence each) and examples of duties that must be performed to successfully accomplish key responsibilities.

1) Implementation of operational strategies

Example of Duties:

• Full compliance of financial processes and financial records with UN/UNDP rules, regulations, policies and strategies.
•  He/ She inputs to the CO business processes mapping and elaboration of the content of internal Standard Operating Procedures in Finance in consultation with the direct supervisor and office management.

2) Functioning of cost-recovery system

Example of Duties:

•  Provision of inputs for preparation of cost-recovery bills in Atlas for the services provided by UNDP, follow up on cost recovery.

3) Accounting and administrative support

Example of Duties:

• Proper control of the supporting documents for payments and financial reports for NEX projects; preparation of all types of vouchers for projects and on-behalf of non-Atlas Agencies; PO vouchers; Pay Cycle and payment execution.
• Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; travel claims, and other entitlements are duly processed
• Timely corrective actions including the vouchers with budget check errors, match exceptions, unapproved vouchers.
• Presentation of information on the status of financial resources as required.
• Maintenance of the Accounts Receivables and recording of deposits in Atlas.
• Management of cash receipts and petty cash.
• Maintenance of the proper filing system for finance records and documents.
• Be the liaison agent with the bank on all issues related to delays in payments to vendors and ensure vendors do collect their cheques as soon as they are ready.
• Monitor the Vat account, ensure timely VAT reimbursements and the perform quarterly VAT account analysis and accounts closure as required

4) CO cash management & Knowledge building and knowledge sharing

Supervisory/Managerial Responsibilities: NO

V. Requirements:

Education:

Secondary Education with specialized certification in Accounting and Finance is required. University Degree in Business or Public Administration desirable, but it is not a requirement.

 Experience, Knowledge, and Skills

5 years of relevant finance experience at the national or international level is desirable. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages is required. Experience in handling of web-based management systems is desirable.

Fluency (both oral and written) in English and Working knowledge of French

Expected Demonstration of Competencies

Core

Achieve Results:

LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively:

LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously

LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility

LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination

LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner

LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion

LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

People Management (Insert below standard sentence if the position has direct reports.)

UNDP People Management Competencies can be found in the dedicated site.

Cross-Functional & Technical competencies (insert up to 7 competencies)

VI. Keywords

List 3-5 most important skills from competencies required for the position – limited to 1-3-word descriptions – that will help inform workforce planning of critical skill supply and demand.

• Knowledge Management and learning
• Development and Operation Effectiveness
• Leadership and operational Effectiveness