Finance and Administration Officer (FAO) at Cordaid | Kigali :Deadline: 15-01-2024

Organizational Unit      

Rwanda Country Office

Job’s aim

Responsible for effective and efficient financial operations and systems aiming optimizing expenditures and minimizing losses.

The FAO is responsible for all office financial transactions entry and analysis at country level and provision of technical support to the Finance and Administration Function by ensuring that the Cordaid finance policies and procedures are adhered to.

Job Specification

Responsible for the stewardship of Cordaid assets and reputation by ensuring compliance with local laws, regulations, internal procedures and member/donor requirements. The FA supports the Finance Manager in ensuring all expenses are booked correctly and in the most efficient and timely manner.

Aim of the Organizational Unit

Is responsible for realization of Country Office targets

Supervisor

Finance Manager

Supervises

None

Results Areas

       Description

Administration

• Review the codes on the payment requisitions before entry into Finance system
• Review of staff accountabilities like travel accountabilities, entry in the system and reconciliation on a weekly basis
• Regularly Process payments through the electronic banking system
• Implement and maintain an effective filing system to ensure that all financial records are easily accessible and readily available
• Check and carry out the petty cash count each Month with the Finance Manager
• Coordinate and record in and out mails, mission order.
• Receive, record all vendor’s documents

Finance

• Check the correctness of coding, completeness of financial documents and review the payments prior to posting to the financial system.
• Verification and certification of accurate transactions in accordance with the standard guidelines
• Post financial expenditures in the system and compiling monthly expenditure reports, analyse the reports and present it to the Finance Manager for discussion

Bank management

• Act as a bank agent
• Manage all bank accounts and review the accuracy of bank reconciliation statements on a monthly basis and follow up on any reconciling items

Audit Facilitation

• Facilitating both internal & external audits and the preparation of financial statements for auditors both office and donor audits.

Integrity

• Adheres to the code of conduct and Integrity Policies, reports concerns and follows regular integrity trainings. This is a medium-risk position, with no direct contact with vulnerable  communities

Other

• Any other duties assigned by the manager