Exciting Job opportunity with The European Business Chamber of Rwanda: Admin and Finance
Background
The European Business Chamber of Rwanda is a group of businesses, entrepreneurs, and individuals working together to contribute to a flourishing business climate in Rwanda. EBCR supports the business climate by supporting and representing the European Business Community in Rwanda and by encouraging European businesses to invest in Rwanda and trade with Rwanda.
On 18.05.2022 EBCR signed a contract with the EU Delegation in Rwanda to deliver a 3 year programme for the private sector with a focus on 3 strategic areas; Inform, Connect and Represent European connected businesses in Rwanda and European interests. The programme is designed to build a strong European business network and support the entrepreneurial scene in Rwanda. EBCR is therefore hiring a Finance and Administration Officer to help with the implementation of this programme.
Duties and responsibilities
Under the overall strategic guidance and the day-to-day supervision of the Executive Secretary, the Finance and Administration officer has the following duties and responsibilities:
Finance and Administration Officer
The Finance and Administration officer is in charge of accounting, receiving payments, preparing invoices, and managing accounts. Responsibilities include keeping records of the organisation’s finances, preparing balance sheets and financial statements, planning budgets, ensuring compliance with legal requirements on the use of funds, controlling expenses and enforcing procedures for effective cash flow management.
We need someone who is responsive, responsible, systematic, and attentive. In this position, you will be expected to constantly refine our EU projects’ finances, as well as recurring workflows of EBCR in a proactive manner. You will be working in the secretariat with the Executive Secretary, Project Manager and Treasurer,and additionally provide support to the Executive Secretary and other team members in related matters of finance and administration.
Key responsibilities
EU project financing & administration – 70%
- Financial planning, budgeting, and reporting; outlining of contracts; processing payments; and monitoring budgetary performance for specific EU co-funded projects run by the EBCR in close collaboration with the Executive Secretary, EBCR treasure and the EU Delegation.
- Ensuring a high quality of finance-related workflows within the projects and in relation to our donor the EU Delegation, notably, in compliance with the specific guidelines provided by the EU Delegation.
- Preparing monthly timesheets together with colleagues; collecting and archiving of evidence for projects as well as administrative and legal documentation.
- Contributing to financial and administrative aspects of new project applications.
- Organizational support for activities carried out as part of EBCR’s Project implementation.
Internal administration – 30%
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- Supporting the Project Manager and Executive Secretary in compiling data and documents for the EBCR’s overall budgeting under the guidance of the Treasurer and the Executive Secretary.
- Send Invoice to members and keep track of payments and follow up with EBCR members on payments.
- Processing and archiving of invoices, including in view of external audits.
- Liaising with the EBCR Secretariat to ensure the smooth processing of payslips and holiday rights; and assuming other tasks related to salaries, social security, and taxes.
- Administrative support to the EBCR team: Correspondence with internal and external stakeholders; organisation of meetings.
- Being a small team all staff members are asked to perform some secretarial work.
- Set up and maintenance of general EBCR archive
- Database management and event administration of participants lists
Skills needed for this position:
- Meticulous and 100% reliable administrator
- Strong team spirit and eager to contribute to common objectives
- Autonomous and independent in task accomplishment
- Ability to prioritise and multitask;
- Ability to write and deliver well designed financial reports in proper English
- Ability to design tailored administrative and record keeping processes
- Good ICT skills (Microsoft Office Suite and particularly proficiency with Excel; various online tools e.g,, Google Drive, etc.)
Experience
- Broad experience in workflow management and administration
- University degree (B.A. or higher) in relevant subjects (e.g. administration, finance, management, European studies, or other courses related to this profile
- Knowledge of EU funding programmes and opportunities is a + Beneficial: experience in associations, the public sector, or non-profit work
- Language skills; Fluency in French, English and Kinyarwanda
Project period:
3 Years
Application procedure
We kindly request you to send us your resume (CV) including names and contact details of relevant
references) and a cover letter explaining why you would like to work for EBCR as Project Manager for this project and what qualifies you for the position.
To apply, please send your CV and a cover letter with two work related references to the following e-mail address:info@ebc-rwanda.org before: 29.06.2022 at 5pm.
Project Accountant
Project Communication Social Workers
Kind Regards
EBCR Executive Secretary
Johanna Sandberg
